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: Official Minutes
Board of Regents
Meeting of the Full Board
November 9, 2010
Anchorage, Alaska
Regents Present:
Cynthia Henry, Chair
Timothy C. Brady, Vice Chair
Fuller Cowell, Secretary
Ashton Compton
Erik Drygas (via audioconference)
Kenneth Fisher
Mary K. Hughes (via audioconference)
Patricia Jacobson
Robert Martin
Kirk Wickersham
Patrick K. Gamble, Chief Executive Officer and President, University of Alaska
Regents Absent:
Carl Marrs, Treasurer
Others Present:
John Pugh, Chancellor, University of Alaska Southeast
Brian D. Rogers, Chancellor, University of Alaska Fairbanks
Michael Driscoll, Provost, University of Alaska Anchorage
Roger Brunner, General Counsel
Wendy Redman, Vice President for University Relations
Joe Trubacz, Vice President for Finance and Administration
Beth Behner, Chief Human Resources Officer
Kit Duke, Associate Vice President, Facilities
Saichi Oba, Associate Vice President, Student Services and Enrollment Management
Michelle Rizk, Associate Vice President, Budget
Jeannie D. Phillips, Executive Officer, Board of Regents
Brandi Berg, Assistant to the Executive Officer, Board of Regents
I. Call to Order
Chair Henry called the meeting to order at 8:10 a.m.
II. Adoption of Agenda
Regent Fisher moved, seconded by Regent Cowell, and passed with Regents Brady, Compton, Cowell, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED AS AMENDED (amendments noted by *)
"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. Executive Session
V. Public Testimony
VI. Update on the UA Advisory Task Force on Tuition and Affordability
VII. Approval of Honorary Degrees for Spring 2011 and Beyond
*VII.B. Approval of a Deferred Compensation Plan (added)
VIII. Consent Agenda
1. Schematic Design Approval for University of Alaska Fairbanks Life Sciences Classroom and Lab Facility
IX. Approval of the University of Alaska FY12 Operating Budget Request
X. Report on UA Performance
XI. Approval of the University of Alaska FY12 Capital Budget Request
XII. First Review of the 10-Year Capital Improvement Plan
XIII. Approval of Federal Stimulus Receipt Authority Request
XIV. Board of Regents' Comments
XV. Adjourn
This motion is effective November 9, 2010."
III. Approval of Minutes
Regent Martin moved, seconded by Regent Fisher, and passed with Regents Brady, Compton, Cowell, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED
"The Board of Regents approves the minutes of its regular meeting of September 23-24, 2010 as presented. This motion is effective November 9, 2010."
IV. Executive Session
Regent Fisher moved, seconded by Regent Cowell, and passed with Regents Brady, Compton, Cowell, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED AS AMENDED
"The Board of Regents goes into executive session at 8:11 a.m. Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to labor and litigation, and matters that would affect the reputation or character of a person or persons related to honorary degree and meritorious service awards and an ethics matter. The session will include members of the Board of Regents, President Gamble, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately one and a half hours. Thus, the open session of the Board of Regents will resume in this room at approximately 8:45 a.m. Alaska Time. This motion is effective November 9, 2010."
The Board of Regents recessed an executive session at 9:55 a.m. Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Gamble, General Counsel Brunner, and other university staff members designated by the president and lasted approximately one hour and 45 minutes.
The Board of Regents resumed the executive session at 11:28 a.m. and completed it at 3:10 p.m. Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Gamble, General Counsel Brunner, and other university staff members designated by the president and lasted approximately three hours.
V. Public Testimony
Harley Hightower, Anchorage architect, spoke in support of an architectural school at the University of Alaska.
Daphne Brown, owner of Kumin Associates in Anchorage, spoke in support of an architectural school at the University of Alaska.
Catherine Call, president of Alaska Chapter of American Association of Architects, spoke in support of an architectural school at the University of Alaska.
Jerry McBeath, ֱfaculty member and United Academics negotiations team member, reviewed the work of the faculty and discussed faculty perceptions regarding the upcoming budget.
Kate Gordon, UAA librarian and United Academics negotiations team member, reviewed faculty perceptions regarding health care and how it affects faculty hiring and retention.
Virginia Mulley, UAS associate professor and United Academics negotiations team member, reviewed faculty perceptions regarding faculty relationships with students including mentoring, and faculty compensation as it relates to peer institutions.
Abel Bult-Ito, ֱprofessor and United Academics negotiations team, reviewed a preliminary analysis of the financial situation of the University of Alaska.
Carl Shepro, president of United Academics and professor at UAA, explained why the negotiation team appeared before the board and its intent to inform the board regarding faculty concerns and perceptions.
Senator Hollis French spoke of his support for the University of Alaska and asked the board to think big in the next budget cycle.
Genie Babb, past president for UAA faculty senate, reported that the UAA faculty senate commends Provost Driscoll and Chancellor Ulmer for their service and expresses its concerns regarding the lack of a formal search process for the new UAA chancellor.
Elizabeth Ripley, member of the Mat-Su College Advisory Council, reported that the council expresses its appreciation for the support and passage of the general obligation bond which supports the Mat-Su College center and urged the board to support a 1,000 seat facility.
Tim Powers, president of UAFT and faculty member at UAS, spoke regarding the health plan for FY12 and urged the board to fully fund the health care items in the budget.
Joe Mason, vice president of UAFT and faculty member at the ֱNorthwest Campus, urged the board to approve a revised geographic differential for salaries throughout the University of Alaska.
Marcia Stratton, UAA faculty member, urged the board to adopt an across-the-board raise for all faculty members.
Melodee Monson, member of the APT Council at UAA, spoke regarding the compensation package at the University of Alaska and urged the board to increase staff salaries by 3 percent across-the-board. She also asked for donations to the Campfire USA peanut butter and jelly drive.
Joan Klapperich, legislative aide to Senator Menard, reported on behalf of Senator Menard regarding the legislative task forces efforts to support the Alaska Performance Scholarship including merit- and a need-based aid.
Maria Russell, chair of the Staff Alliance, thanked the board for their work on the FY12 budget and encouraged the board to adopt the 3 percent compensation increase for staff as proposed by the Staff Alliance.
Russell Pressley spoke of his concerns regarding compensation for employees and rising health care costs.
Megan Carlson, president of the Classified Council, asked the board to consider an across-the-board 3 percent salary increase.
VI. Update on the UA Advisory Task Force on Tuition and Affordability
Following the Board of Regents meeting in September 2010, an advisory task force of students, faculty and staff have met weekly via audio to review, analyze and discuss topics germane to tuition including: UAs budget process, the current tuition setting process and pertinent board policies. The task force has also reviewed a number of tuition scenarios. The group is on track to make recommendations regarding an AY13 tuition proposal to President Gamble in time for the December 2010 board meeting in Fairbanks.
Associate Vice Presidents Oba and Rizk provided a status report on the advisory task forces efforts to date.
VII. Approval of Honorary Degrees for Spring 2011 and Beyond
Regent Brady moved, seconded by Regent Martin, and passed with Regents Brady, Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED #1
"The Board of Regents approves the primary proposed slate of nominees for honorary doctoral degrees as proposed for commencement exercises in the spring of 2011 and beyond, and authorizes Chancellors Pugh, Rogers and Ulmer to invite the approved nominees and announce their acceptance. This motion is effective November 9, 2010."
Regent Martin moved, seconded by Regent Compton, and passed with Regents Brady, Compton, Cowell, Drygas, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor and Regent Fisher voting in opposition that:
PASSED #2
The Board of Regents approves additional Candidate A for an honorary doctoral degree and authorizes the chancellor to invite the approved nominee and announce the nominees acceptance. This motion is effective November 9, 2010.
Regent Jacobson moved, seconded by Regent Fisher, and passed with Regents Brady, Compton, Cowell, Drygas, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor and Regent Fisher voting in opposition that:
PASSED #3
The Board of Regents approves additional Candidate B for an honorary doctoral degree and authorizes the chancellor to invite the approved nominee and announce the nominees acceptance. This motion is effective November 9, 2010.
POLICY CITATION
Regents Policy 10.03.020 states, Honorary degrees may be conferred upon approval of the Board of Regents.
Regents Policy 10.03.030 states, Meritorious service awards may be conferred upon approval of the Board of Regents.
RATIONALE AND RECOMMENDATION
Recommendations submitted by the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast for recipients of honorary degrees and meritorious service awards were sent under separate cover for Board of Regents review prior to the November 9, 2010 board meeting.
VII.B. Approval of a Deferred Compensation Plan
Regent Martin moved, seconded by Regent Fisher, and passed with Regents Brady, Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED
The Board of Regents authorizes the administration to create a new deferred compensation plan under IRC 457(b). Such a plan may be limited to such personnel as the president may determine, and shall include the president. This motion is effective November 9, 2010.
VIII. Consent Agenda
Regent Cowell moved, seconded by Regent Wickersham, and passed with Regents Brady, Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED
The Board of Regents approves the consent agenda as presented. This motion is effective November 9, 2010.
1. Schematic Design Approval for University of Alaska Fairbanks Life Sciences Classroom and Lab Facility
PASSED
The Board of Regents approves the Schematic Design Approval request for the University of Alaska Fairbanks Life Sciences Classroom and Lab Facility as presented in compliance with the campus master plan, and authorizes the university administration to complete construction bid documents to bid and award a contract within the approved budget, and to proceed to completion of project construction not to exceed a Total Project Cost of $88,275,000. This motion is effective November 9, 2010.
IX. Approval of the University of Alaska FY12 Operating Budget Request
Reference 1
Regent Wickersham moved, seconded by Regent Jacobson, and passed with Regents Brady, Compton, Cowell, Drygas, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor and Regent Fisher voting in opposition that:
PASSED AS AMENDED
The Board of Regents approves the FY2012 operating budget request in accordance with the plan as amended. This motion is effective November 9, 2010.
POLICY CITATION
Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of Alaska represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature."
RATIONALE/RECOMMENDATION
Associate Vice President Rizk provided an in-depth review of UAs FY12 Operating Budget Requests. During the presentation, changes from the previous drafts were discussed. Reference 1 provides details for the proposed FY12 Operating Budget Request. UAs budget request includes:
Adjusted Base Requirements including compensation benefit increases, and additional non-discretionary cost increases which include: utilities cost increases; facility maintenance and repair increment; non-personnel services fixed cost increases; compliance mandates; and new facility operating and maintenance costs at $13.5 million. University-generated funding increases will cover $8.4 million, with the remaining $5.1 million requested from State funds.
All of the Universitys labor contracts expire on December 31, 2010 and increases have yet been negotiated for FY12. Accordingly no request will be printed in the budget due to ongoing negotiations until a collective bargaining agreement has been negotiated and ratified for that unit.
Included in the budget is an increment request related to benefit cost increases for all employee groups.
For planning purposes, the University is looking at a range of salary increases for the bargaining units and staff and will brief the Board during executive session. A slight increase in student wages is also being recommended.
The recommended FY12 system program priorities include $2.4 million of the MAUs highest priority programs. Funding requests are focused in the strategic areas of Student Success Initiatives, High Demand Jobs; and Energy Research programs.
X. Report on UA Performance Reference 2
This report was deferred until the December 2010 meeting.
XI. Approval of the University of Alaska FY12 Capital Budget Request
Reference 3
Regent Martin moved, seconded by Regent Cowell, and passed with Regents Brady, Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED
The Board of Regents approves the FY2012 capital budget request in accordance with the plan as presented with maintenance of existing facilities as its highest priority. This motion is effective November 9, 2010.
POLICY CITATION
Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of Alaska represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature."
RATIONALE/RECOMMENDATION
Associate Vice President Rizk and Chief Facilities Officer Duke provided an in-depth review of UAs FY12 Capital Budget Request. During the presentation, changes from the previous drafts were discussed. Reference 3 provides details for the proposed FY12 Capital Budget Request. UAs budget request includes:
Priority capital needs include $37.5 million in state funds and a potential internal bond of $100 million toward Deferred Maintenance (DM) and Annual Renewal and Repurposing (R&R). Other priorities include $7.9 million for Ongoing Community Campus Projects, and $12.1 million in Research Capital Arctic, Alaska.
XII. First Review of the 10-Year Capital Improvement Plan Reference 4
POLICY CITATION
In accordance with Regents Policy 05.12.032:
(A) Annually, within the capital budget process, each MAU will prepare and update a 6-year capital plan proposal. The MAU 6-year capital plan proposals, which are developed based upon approved strategic, academic and other planning assumptions, will be consolidated into a systemwide 6-year capital plan in accordance with guidelines approved by the board and procedures established by the chief finance officer. The systemwide 6-year capital plan will be presented to board committees responsible for facilities and budgeting for review and comment prior to submission to the full board for approval. Once the 6-year capital plan is approved, the MAU 6-year capital plans shall consist of those projects in the sequence and with the funding sources as identified in the board-approved 6-year capital plan.
(B) The 6-year capital plans shall be reviewed and updated each year as part of the capital budget submission process. Year one of the approved systemwide 6-year capital plan, exclusive of any operating leases and other property or facilities funded from current operating funds, shall become the universitys capital budget request for the next capital appropriation cycle.
(C) Each MAU shall include as part of its budget submittal such information regarding reportable leased facilities as may be requested by the chief finance officer.
RATIONALE AND RECOMMENDATION
The scope of the 6-year capital plan was extended to include a 10-year period in order to display additional information that is congruent with the 10-year fiscal plan submitted to the State of Alaska.
Associate Vice Presidents Rizk and Duke reviewed the Proposed 10-year Capital Improvement Plan which clearly demonstrates that the Deferred Maintenance (DM) and Renewal & Repurposing (R&R), is and will continue to be, the highest priority until the backlog of DM is reduced to a reasonable level. The additional amount of $25 million for Annual Renewal and Repurposing (R&R) is the first year of an effort to reach a property maintenance sustainment strategy of reinvesting $50 million annually to manage the life of older buildings needing major system replacements. This $50 million is 2.5% of the UA facilities adjusted value, an estimated $2 billion, addressing UAs intent to halt the deferred maintenance freefall.
The Governors intention is to support $37.5 million of that in each of the next four years. Although extremely important to the sizeable task at hand, the $37.5 million leaves UA with an annual shortfall of $12.5 million, which means the DM continues to grow, albeit at a slower pace. In order to break the vicious cycle of DM/R&R growth we will require a significant departure from past budgeting practices. Fortunately, the Governors funding offers such an opportunity through use of leverage via the bond market. Market conditions being advantageous, it appears possible for us to focus upwards of $200 million on the DM/R&R problem over the next four years, at a very modest payment rate, and take a significant portion of the spiraling DM/R&R problem off the table.
If the bond proposal does not work out, our secondary plan is to repeatedly request from the legislature, in addition to the Governors proposal, another $62.5 million each year for each of the next four years to be applied 75%/25% against DM and R&R respectively, to achieve the same results. Given past funding history, this option does not bode well for eliminating risk of mission failure and excessive operating and maintenance unprogrammed expenses brought about by excessive DM/R&R.
Mindful of the emphasis being placed on DM/R&R and the urgent need to address this staggering problem, new starts, growth, enhancements and the associated planning for expansion, other than what is already set in motion, will see significant de-emphasis over the next 2-3 years. Projects in the current budget request year are listed by project title. Construction project themes support the UA Strategic Plan and include a range of academic, research, student life community support, and infrastructure priorities.
Trying to gauge the changing nature of the economy and political climate over a 10-year horizon requires an annual review in order to evaluate and address the subsequent impacts on each campus of the pertinent events occurring in each year of the decade of activity.
XIII. Approval of Federal Stimulus Receipt Authority Request
Regent Cowell moved, seconded by Regent Martin, and passed with Regents Brady, Compton, Cowell, Drygas, Fisher, Jacobson, Martin, Wickersham, and Henry voting in favor that:
PASSED
The Board of Regents approves the federal stimulus receipt authority request as presented. This motion is effective November 9, 2010.
POLICY CITATION
Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature."
RATIONALE/RECOMMENDATION
Associate Vice Presidents Rizk and Duke provided an update regarding federal stimulus funding. The requested federal stimulus receipt authority will allow the University of Alaska to accept federal stimulus grants that have been awarded. A list of grants for which federal stimulus receipt authority was provided prior to the meeting.
XIV. Board of Regents' Comments
President Gamble thanked the administration, and in particular the chancellors, for their efforts on the budget request.
Chancellor Rogers thanked the board for supporting the Life Sciences Facility.
Regent Fisher expressed his appreciation for the work on the budget and asked that the health care benefit cost concerns undergo further scrutiny.
Regent Wickersham mentioned the amount of funds approved by the board this afternoon and commended the staff on a great job.
Regent Martin commented on the potential architect school and asked for additional information.
XV. Adjourn
Chair Henry adjourned the meeting at 4:40 p.m.
OFFICIAL MINUTES
Meeting of the Full Board
November 9, 2010
Anchorage, Alaska
Official Minutes of November 9, 2010: Page PAGE 4 of 11
Official Minutes of November 9, 2010: Page PAGE 1 of 11
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