ࡱ> pso Jbjbj >~A 8dl7(   ~7777777:%=l7  77$$$~7$~7$$ 34eRt d3j77073=N!8=(4=4 vT$D   77#x   7=          : Official Minutes Board of Regents Meeting of the Full Board October 30, 2009 University of Alaska Fairbanks Fairbanks, Alaska Regents Present: Cynthia Henry, Chair Fuller Cowell, Secretary Ashton Compton Erik Drygas Kenneth Fisher Mary K. Hughes Patricia Jacobson Robert Martin Kirk Wickersham Mark R. Hamilton, Chief Executive Officer and President, University of Alaska Regents Absent: Timothy C. Brady, Vice Chair Carl Marrs, Treasurer Others Present: John Pugh, Chancellor, University of Alaska Southeast Fran Ulmer, Chancellor, University of Alaska Anchorage Brian D. Rogers, Chancellor, University of Alaska Fairbanks Roger Brunner, General Counsel Dan Julius, Vice President for Academic Affairs Wendy Redman, Vice President for University Relations Joe Trubacz, Vice President for Finance and Administration Steve Smith, Chief Information Technology Officer Beth Behner, Chief Human Resources Officer Mary Rutherford, Chief Development Officer Kit Duke, Associate Vice President, Facilities Michelle Rizk, Associate Vice President, Budget Gwen White, Associate Vice President, Institutional Research and Planning Kate Ripley, Director, Public Affairs Jeannie D. Phillips, Executive Officer, Board of Regents Brandi Berg, Assistant to the Executive Officer, Board of Regents I. Call to Order Regent Henry called the meeting to order at 8:03 a.m. II. Adoption of Agenda Regent Jacobson moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Public Testimony IV. Report on Senate Finance Committee Meeting of October 14-15, 2009 V. Executive Session VI. President's Report VII. Approval of the University of Alaska FY11 Operating Budget Request and FY11 Capital Budget Request VIII. First Review of the 6-Year Capital Improvement Plan IX. Update on General Revenue Bonds X. Approval of Federal Stimulus Receipt Authority Request XI. Board of Regents' Comments XII. Adjourn This motion is effective October 30, 2009." III. Public Testimony Senator Joe Paskvan spoke in favor of and as an advocate for the life sciences building in Fairbanks. John Cutter, pharmacist at Fairbanks Memorial Hospital, spoke in support of the life sciences building at the University of Alaska Fairbanks. Peter Finn, spokesperson for the Coalition of Student Leaders, advocated a raise in the student employment pay scale and for need-based financial aid. Jean Tsigonis, local physician, spoke in support of the life sciences building. Kris Hundertmark, assistant professor of Wildlife at UAF, asked the board to support the life sciences building. Jay Quakenbush, assistant business manager for IBEW, spoke in support of the life sciences building and its benefits for the interior. Tom Paragi, biologist, asked for support for the life sciences building at UAF. Steve Lundgren, executive vice president at Denali State Bank, spoke in favor of the life sciences project. Jack Wilbur, president of Design Alaska, spoke in support of the Life Sciences building. Terry Strle, mayor of the city of Fairbanks, appeared to speak in support of the Life Sciences building. Lisa McLane and Barbara Taylor, professors of biology at UAF, testified in support of the Life Sciences building at UAF. Steve Murphy, president of ABR, spoke in support for the Life Sciences building at UAF. Joshua Luther, ASֱsenate chair, urged the board to support need-based aid for students including a scholarship program. Nicole Carvajal, government relations director at ASUAF, spoke in support of raising student wages by .50. Martin Klein, ֱstaff council president, spoke in support of raising the staff compensation rate for the next fiscal year. Randy Pitney, executive board of the ֱAlumni Association, spoke in support of having the life sciences building be the only new capital project on the budget request for this year. Lisa Sporleder, staff member, urged the board to reinstate step increases. Adrian Triebel, president of ASUAF, spoke in support of raising student wages and the life sciences building. Rich Boone, chair of the Wildlife and Biology department at UAF, urged the board to support the Life Sciences facility at UAF. Maria Russell, chair of the Staff Alliance, stressed the importance of staff and the need for more compensation. Todd Vorisek, ASֱvice president, urged support of need- and merit-based scholarships and the need to raise student wages. Buzz Otis spoke in support of the life sciences building as the only new capital project for the University of Alaska for this fiscal year, and thanked President Hamilton for his service. Linda Evans, principal at Effie Kokrine Charter School, spoke in support of the life sciences and for college support courses. Jim Dixon, ֱalumni and vulcanologist, spoke in support of the life sciences building. Jim Sampson spoke in support of the life sciences building and thanked President Hamilton for his service. IV. Report on Senate Finance Committee Meeting of October 14-15, 2009 Regents and staff who participated in the Senate Finance Committee meeting held in Fairbanks on October 14-15, 2009, reported on its discussions and outcomes. V. Executive Session Regent Wickersham moved, seconded by Regent Cowell, and passed that: PASSED "The Board of Regents goes into executive session at 10:37 a.m. Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately 40 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 11:20 a.m. Alaska Time. This motion is effective October 30, 2009." The Board of Regents concluded an executive session at 12:25 p.m. Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately 1 hour and 20 minutes. VI. President's Report President Hamilton updated the board on his China trip; the financial reviews held on each campus; the Governors Scholarship Program and how it will affect our facilities, academic programs, and faculty; and UA Scholars events. VII. Approval of the University of Alaska FY11 Operating Budget Request and FY11 Capital Budget Request Reference 1-3 Regent Wickersham moved the motions, seconded by Regent Martin. Regent Wickersham moved to amend motion #1 to increase the student wage increase from .25 to .50, increasing the operating budget by $226,000. Regent Cowell seconded the amendment. The amendment passed with Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor. Regent Wickersham moved to amend motion #1 by increasing the line item Climate by $40,000. The amendment failed with Regents Martin and Wickersham voting in favor and Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, and Henry voting in opposition. Regent Cowell moved to table the motions, seconded by Regent Martin. The motion to table passed with Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor. MOTION #1 AS AMENDED - TABLED The Board of Regents approves the FY2011 operating budget request in accordance with the plan as amended. This motion is effective October 30, 2009. MOTION #2 - TABLED The Board of Regents approves the FY2011 capital budget request in accordance with the plan as presented with maintenance of existing facilities as its highest priority. This motion is effective October 30, 2009. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of Alaska represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION President Hamilton and Associate Vice President Rizk provided an in-depth review of UAs FY11 Operating and Capital Budget Requests. During the presentation, changes from the previous drafts were discussed. Reference 1 and Reference 3 provide details for the proposed FY11 Operating and Capital Budget Requests. UAs budget request includes: Adjusted Base Requirements including compensation increases, and additional non-discretionary cost increases which include non-personnel services fixed cost increases, compliance mandates, utilities cost increases and new facility operating and maintenance costs at $25.3 million. University-generated funding increases will cover $13.8 million, with the remaining $11.5 million requested from State funds. Operating funds focused in the strategic areas of energy; science, technology, engineering & math (STEM); climate; high demand jobs; and student success initiatives. Coupled with the state funding investment of $11.0 million toward programs, additional university generated revenue will cover $8.3 million toward these program expansions. Priority capital needs include $50 million toward UAs Annual Facility Renewal and Renovation (R&R); ֱLife Sciences Classroom and Lab Building ($88 million state funding and $20.6 million university receipts); Planning and Design for UAA/ֱEngineering Facilities ($10 million); a Feasibility Study for Community Campuses ($1.4 million); and Reducing Deferred Maintenance and Renewal Backlog ($50 million). Reference 2 provides the University of Alaska Performance Evaluation report. Associate Vice President White was asked to provide this report at the November 30-December 1, 2009 meeting. VIII. First Review of the 6-Year Capital Plan Reference 4 POLICY CITATION In accordance with Regents Policy 05.12.032: (A) Annually, within the capital budget process, each MAU will prepare and update a 6-year capital plan proposal. The MAU 6-year capital plan proposals, which are developed based upon approved strategic, academic and other planning assumptions, will be consolidated into a systemwide 6-year capital plan in accordance with guidelines approved by the board and procedures established by the chief finance officer. The systemwide 6-year capital plan will be presented to regents committees responsible for facilities and budgeting for review and comment prior to submission to the full board for approval. Once the 6-year capital plan is approved, the MAU 6-year capital plans shall consist of those projects in the sequence and with the funding sources as identified in the board-approved 6-year capital plan. (B) The 6-year capital plans shall be reviewed and updated each year as part of the capital budget submission process. Year one of the approved systemwide 6-year capital plan, exclusive of any operating leases and other property or facilities funded from current operating funds, shall become the universitys capital budget request for the next capital appropriation cycle. (C) Each MAU shall include as part of its budget submittal such information regarding reportable leased facilities as may be requested by the chief finance officer. RATIONALE AND RECOMMENDATION Associate Vice Presidents Rizk and Duke presented the draft 6-year capital plan, the scope of which has been extended to include a 10-year period in order to display additional information that is congruent with the 10-year fiscal plan submitted to the State of Alaska. They reviewed and discussed the ongoing requirement for annual renewal and renovation (R&R) funding, funding to reduce the deferred maintenance backlog to a reasonable level, and the anticipated capital improvement themes and projects for FY11-FY20. The 10-year capital plan will be presented to the board for approval at the November 30-December 1, 2009 meeting. The inclusion of the project in the 10-year capital plan does not guarantee project funding. The plan incorporates all four MAU plans into a systemwide-plan. Since priorities inevitably change to adjust for planned and unplanned circumstances, the entire plan will be reviewed annually as part of the capital budget process and presented to the board for approval. IX. Update on General Revenue Bond POLICY CITATION In accordance with Regents Policy 05.04 Debt and Credit specifies the guidelines for debt issuances and requires that all debt issuances for refunding or refinancing debt must be approved by the Board of Regents. RATIONALE AND RECOMMENDATION The purpose of this item was to inform the board of an upcoming bond refunding to be approved at the November 30-December 1, 2009 meeting. The 2009 Series P general revenue bonds will provide for the refunding (refinancing) of the outstanding maturities of the 1998 Series H and 1999 Series J general revenue bonds. Estimated present value savings, based on current interest rates, on the refunding of the 1998 Series H and 1999 Series J general revenue bonds total $770,000 and $520,000, respectively or approximately 8.7 percent of the bonds being refunded. A summary of estimated amounts for the Series P Bond refunding (refinancing) follows: 1998 Series H $ 8,840,000 1999 Series J 5,985,000 Total 2009 Series P Bonds $14,825,000 Bond issuance costs, including underwriting discount and fees for financial advisor, bond counsel and rating agencies are estimated at $140,000, or one percent of bond principal. The bond costs are not reflected in the total bonds considered above. Controller Myron Dosch and Debt Manager Judy Brainerd briefed the board on the debt issuance. X. Approval of Federal Stimulus Receipt Authority Request Regent Martin moved, seconded by Regent Drygas, and passed with Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Martin, Wickersham, and Henry voting in favor that: PASSED The Board of Regents approves the federal stimulus receipt authority request as presented. This motion is effective October 30, 2009. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION Associate Vice Presidents Rizk and Duke provided an update regarding federal stimulus funding. The requested federal stimulus receipt authority will allow the University of Alaska to accept federal stimulus grants that have been awarded. A list of grants for which federal stimulus receipt authority has been requested was hand carried to the meeting. XI. Board of Regents' Comments Chancellor Pugh thanked the regents for their participation in the Senate Finance Committee meeting; complimented Regent Henry on her leadership during the session. Chancellor Ulmer spoke on the nursing program report and the UAF/UAA/UAS social work program cooperation. She said she is looking forward to the board meeting in Anchorage on November 30-December 1 with a planetarium event planned. Chancellor Rogers hoped to see all regents at the Tanana Valley Campus reopening and will be sending out a report on TVC and the other extended campuses. Regent Compton complimented the students on their excellent testimony and thanked the board for supporting the raise in student wages; she expressed her commitment to supporting financial aid. Regent Martin thanked the Fairbanks community for hosting the meeting; and spoke of his appreciation for Regent Compton. Regent Cowell thanked ֱfor hosting the meeting; and asked for information regarding a veterinary medicine school at the University of Alaska Fairbanks. Regent Drygas thanked the staff for the work done on the operating and capital budget. Regent Jacobson commented on the excellent discussions regarding the budgets and thanked the staff for their work. Regent Wickersham complimented the budget staff for their excellent work; reported on his foundation investment committee meeting and his high regard for the service of the UA Foundation trustee volunteers. President Hamilton said he was intrigued on how much it would cost for a veterinary medicine school; and spoke about the process for starting an academic program and how it may be better aligned. Regent Hughes thanked the UAA staff for hosting her at the UAA campus during the meeting. Regent Henry complimented the regents and staff for an excellent meeting. XII. 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