ࡱ> [ e=bjbj /`jj8ql(((8`|dߚf(1T T`$E e`  v  D (j ń9 030(9L0ߚOş<ş9 Official Minutes Board of Regents Meeting of the Full Board November 5-6, 2003 University of Alaska Fairbanks Fairbanks, Alaska Regents Present: Brian D. Rogers, Chair Elsa Froehlich Demeksa, Vice Chair Joseph E. Usibelli, Jr., Treasurer Michael J. Burns James C. Hayes (excused November 6, 2003) Cynthia Henry Mary K. Hughes David J. Parks Mark R. Hamilton, Chief Executive Officer and President, University of Alaska (excused November 5, 2003) Regents Absent: Kevin O. Meyers Frances H. Rose Michael Snowden Others Present: E. Lee Gorsuch, Chancellor, UAA Marshall L. Lind, Chancellor, UAF John Pugh, Chancellor, UAS Joseph M. Beedle, Vice President for Finance Wendy Redman, Vice President for University Relations James Parrish, General Counsel James R. Johnsen, Vice President for Faculty and Staff Relations Pat Pitney, Director, Budget and Institutional Research Bob Miller, Director, Public Affairs Jeannie D. Phillips, Executive Officer, Board of Regents Barbara A. Nilsen, Board of Regents' Staff I. Call to Order Chair Rogers called the meeting to order at 7:05 p.m. on Wednesday, November 5, 2003. II. Adoption of Agenda Regent Hughes moved that the agenda be approved as amended. The motion carried. PASSED AS AMENDED (amendments noted by *) "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Executive Session Regarding Naming Opportunity IV. Approval of Naming of Student Gathering Area at Tanana Valley Campus Center, Fairbanks, Alaska *IV.A Executive Session regarding Labor Negotiations (added) V. Public Testimony *V.A Executive Session regarding Labor Negotiations (added) *VI. Approval of Bylaw Revision 01.01.05.F Agenda (removed) *VII. Presentation on University of Alaska Retirement Programs (removed) VIII. Consent Agenda A. Finance and Audit Committee 1. Authorization of General Revenue Bond Sale Series L 2. Approval of Financing Plan for Campus Land Acquisitions IX. Approval of FY05 Operating Budget Request X. Approval of FY05 Capital Budget Request and Approval of FY05-10 Capital Budget Plan XI. Approval of FY04 Natural Resources Budget Distribution *XI.A. Direction regarding General Revenue Bond Sale M (added) *XI.B Executive Session Regarding Real Estate Transactions XII. Board of Regents' Comments *XII.A Approval of Revision to Board of Regents' Calendar January Retreat (added) XIII. Adjourn This motion is effective November 5, 2003." III. Executive Session MOTION "The Board of Regents goes into executive session at 7:08 p.m. A.S.T in accordance with the provisions of AS 44.62.310 to discuss a naming opportunity, this subject the immediate knowledge of which would effect the reputation or character of a person or persons. The session will include members of the Board of Regents, General Counsel Parrish, and such other university staff members as the chair may designate and will last approximately 15 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 7:20 p.m. A.S.T. This motion is effective November 5, 2003." The Board of Regents concluded an executive session at 7:25 p.m. A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would affect the character or reputation of a person or persons. The session included members of the Board of Regents, General Counsel Parrish, and other university staff members designated by the chair and lasted approximately 20 minutes. IV. Approval of Naming of Student Gathering Area at Tanana Valley Campus Center, Fairbanks, Alaska Director Poole and Chancellor Lind requested that the Board of Regents approve a naming opportunity at the Tanana Valley Campus Center. A copy of the request was included under executive session cover to members of the Board of Regents. Regent Henry moved, seconded by Regent Hughes, and passed that: PASSED "The Board of Regents approves the naming of the Student Gathering Area at the Tanana Valley Campus Center as the Ruth Lister Student Gathering Area. This motion is effective November 5, 2003." IV.A Executive Session regarding Labor Negotiations PASSED "The Board of Regents goes into executive session at 8:30 p.m. A.S.T in accordance with the provisions of AS 44.62.310 to discuss a topic the immediate knowledge of which would have an adverse effect on the finances of the university related to labor negotiations. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the chair may designate and will last approximately 30 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 9:00 p.m. A.S.T. This motion is effective November 5, 2003." The Board of Regents concluded an executive session at 9:00 p.m. A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the chair and lasted approximately 30 minutes. Thursday, November 6, 2003 V. Public Testimony Kirk Duncan, Waste Management of Alaska, expressed his concerns regarding lack of privatization of waste management at UAF. Abel Bult-Ito, ֱfaculty senate, stated his concerns regarding budget allocations at ֱvs. UA statewide Phil Loudon, Cooperative Extension Advisory Committee, reported on Cooperative Extension activities including the "Bringing the U to You" program Energy and Housing Program Highlights. Darcy Davies, CES advisory council and freshman at UAF, thanked the board for their support of the Cooperative Extension Service and invited them to attend the WLRF on March 3-6, 2004, sponsored by Alaska this year. Molly Odell, ֱstudent, spoke of her struggles to pay for education without incurring debt. V.A Executive Session regarding Labor Negotiations PASSED "The Board of Regents goes into executive session at 9:03 a.m. A.S.T in accordance with the provisions of AS 44.62.310 to discuss a topic the immediate knowledge of which would have an adverse effect on the finances of the university related to labor negotiations. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the chair may designate and will last approximately 1 hour. Thus, the open session of the Board of Regents will resume in this room at approximately 10:00 a.m. A.S.T. This motion is effective November 6, 2003." The Board of Regents concluded an executive session at 10:00 a.m. A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the chair and lasted approximately 1 hour. VI. Approval of Bylaw Revision 01.01.05.F Agenda This item was postponed until the December 3-4, 2003 meeting of the Board of Regents. VII. Presentation on University of Alaska Retirement Programs Reference 4 This item was postponed until the December 3-4, 2003 meeting of the Board of Regents. VIII. Consent Agenda Regent Burns moved, seconded by Regent Usibelli, and passed that: PASSED "The Board of Regents approves the recommendations as stated below. This motion is effective November 6, 2003." A. Finance and Audit Committee 1. Authorization of General Revenue Bond Sale Series L Reference 3 NOTE FOR THE RECORD: Regent Usibelli abstained from voting on this matter. MOTION "The Board of Regents adopts the bond resolution for University of Alaska General Revenue Bond Series L as presented. This motion is effective November 6, 2003." 2. Approval of Financing Plan for Campus Land Acquisitions MOTION "The Board of Regents approves the financing of the campus land acquisitions as presented, including the use of the Inflation Proofing Fund of the Land Grant Trust Fund to pay for up to one half the cost of or pay up to one half of the annual debt service associated with such acquisitions, or any combination thereof, with the benefiting MAU paying for the balance of the cost or debt service, and authorize and empower the university president to determine within the above guidelines the level of support by the Inflation Proofing Fund, provided, however, that no more than $1.0 million of the Inflation Proofing Fund nor more than $100,000 of its annual earnings, or any combination thereof, may be so encumbered or obligated. This motion is effective November 6, 2003." IX. Approval of FY05 Operating Budget Request Reference 5 President Hamilton, Vice President Beedle and Director Pitney led a discussion on UA's FY05 operating budget request. Regent Parks moved, seconded by Regent Burns, and passed that: PASSED The Board of Regents approves the FY2005 operating budget request in accordance with the plan as presented. This motion is effective November 6, 2003. X. Approval of FY05 Capital Budget Request and Approval of FY05-10 Capital Budget Plan Reference 6 President Hamilton, Vice President Beedle and Director Pitney presented the proposed FY05 Capital Budget Request and FY05-FY10 capital budget plan. After extensive discussion, two motions were approved, changing priorities in the proposal. Regent Demeksa moved, seconded by Regent Hughes, and passed that: PASSED "The Board of Regents approves the movement of the Small Business Development Center capital request of $550,000 from the Board of Regents' Highest Priority Projects to Administrative, Academic and Special Program Needs in the amount of $550,000. This motion is effective November 6, 2003." Regent Demeksa moved, seconded by Regent Hughes, and passed that: PASSED "The Board of Regents approves the movement of the SFOS Facility (Juneau) capital request of $9 million from New Construction, Property, and Facility Acquisition to Board of Regents' Highest Priority Projects in the amount of $9 million. This motion is effective November 6, 2003." Regent Usibelli moved, seconded by Regent Parks, and passed that: PASSED "The Board of Regents approves the FY2005 capital budget request in accordance with the plan as amended. This motion is effective November 6, 2003." Regent Usibelli moved, seconded by Regent Burns, and passed with Regent Rogers voting in opposition that: PASSED "The Board of Regents approves the FY2005-FY2010 capital budget plan in accordance with the plan as presented. This motion is effective November 6, 2003." XI. Approval of FY04 Natural Resources Budget Distribution Reference 7A-C Vice President Beedle reviewed the FY04 spending plan. Regent Hughes moved, seconded by Regent Demeksa, and passed that: PASSED "The Board of Regents approves the Natural Resources Fund budget as presented in Reference 7A. This motion is effective November 6, 2003." XI.A. Direction regarding General Revenue Bond Sale M Regent Burns moved, seconded by Regent Parks, and passed that: PASSED "The Board of Regents directs the vice president for finance to bring forward for approval by the Board of Regents the appropriate bond resolutions prepared by university bond counsel for the issuance of long-term debt not to exceed $10 million to finance the purchase of a science laboratory facility in Juneau, land, refinancing of land and buildings purchased from Alaska Pacific University, or any combination of the above. This motion is effective November 6, 2003." XI.B Executive Session regarding Real Estate Transactions PASSED "The Board of Regents goes into executive session at 1:53 p.m. A.S.T in accordance with the provisions of AS 44.62.310 to discuss a topic the immediate knowledge of which would have an adverse effect on the finances of the university related to labor negotiations. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the chair may designate and will last approximately 30 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 2:30 p.m. A.S.T. This motion is effective November 6, 2003." The Board of Regents concluded an executive session at 2:25 p.m. A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the chair and lasted approximately 30 minutes. XII. Board of Regents' Comments Regent Hughes asked that the board consider 2004 and 2005 calendars at the December meeting. Regent Burns commented that regarding financial reviews, the university has talented graduate students who may be able to assist in sorting out some of the university's financial information. Regent Usibelli extended his compliments to management and staff on the budget presentations, in particular the capital budget, and commented that the improvements in this presentation over the past four years have been significant. Regent Henry complimented the board and staff on a good meeting. She expressed her interest in having an opportunity to talk about issues of higher education at the annual retreat and the chance to strategize about those issues. Regent Parks remarked that it had been a positive, productive couple of days and thanked the administration and board for their support of students. Regent Demeksa spoke of her appreciation for all the work of the budget team and how far the university has come in the past 4-5 years in how the budget is put together. Regent Rogers echoed Regent Demeksa's thanks regarding the budget presentation; reviewed December meeting logistics and focus; and asked that the board approve moving the retreat to Friday and Saturday. XII.A Approval of Revision to Board of Regents' Calendar January Retreat Regent Burns moved, seconded by Regent Henry, and passed that: PASSED "The Board of Regents approves a revision to its meeting schedule to move the January 2004 retreat dates from January 17-18 to January 16-17. This motion is effective November 6, 2003." XIII. Adjourn Regent Rogers adjourned the meeting at 2:47 p.m. on Thursday, November 6, 2003. 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