ࡱ>  fbjbjT~T~ G66]  8 4i!!( " " "t#.## iiiiiii5movi$p#t#$$i   " "gi0+++$ l " "i+$i++XXy,\ ".uO%Z*hGi<iDZMp&MpP\\&Mp] #>$,+,$$P$###ii;)###i$$$$Mp######### : Agenda Board of Regents Meeting of the Full Board September 23-24, 2010 UAS Recreation Center University of Alaska Southeast Juneau, Alaska Times for meetings are subject to modifications within the September 23-24, 2010 timeframe. Thursday, September 23, 2010 I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Presidents Report VI. Student Presentation on Tuition Concerns VII. Public Testimony VIII. Presentation by the University of Alaska Southeast IX. First Review of FY12 Operating Budget X. First Review of FY12 Capital Budget XI. Report on UA Performance XII. Approval of Federal Stimulus Receipt Authority Request XIII. Report on Academic Master Plan XIV. Meeting with Commissioners LeDoux and Bishop and Approval of Resolution of Support for the Alaska Career and Technical Education Plan XV. Report on Tuition and Financial Aid and Approval of Tuition Rates for AY12 and AY13 XVI. Presentation from McDowell Group on the University of Alaska Community Campus Impact Study XVII. Approval of Revisions to Regents Policy 02.09.010 Public Safety Department; University of Alaska Police XVIII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee 1. Report on Emergency Meeting of June 30, 2010 D. Finance Committee E. Human Resources Committee 1. Update on Labor and Employee Relations F. Legislative Committee G. Planning and Development Committee 1. Development Update XIX. Approval of Revisions to April 2011 Meeting Date XX. Approval of Honorary Degrees and Meritorious Service Awards for Spring 2011 and Beyond XXI. Approval of Academic Degree Recipients XXII. Alaska Commission on Postsecondary Education Report XXIII. UA Foundation Report XXIV. UA Athletics Report XXV. Future Agenda Items XXVI. Board of Regents' Comments XXVII. Adjourn This motion is effective September 23, 2010." III. Approval of Minutes MOTION "The Board of Regents approves the minutes of its regular meeting of June 3-4, 2010 as presented. This motion is effective September 23, 2010." MOTION "The Board of Regents approves the minutes of its retreat of August 10, 2010 as presented. This motion is effective September 23, 2010." IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to litigation and labor and matters the immediate knowledge of which would affect the reputation or character of a person or persons related to honorary degrees and meritorious service awards. The session will include members of the Board of Regents, President Gamble, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately ____________. This motion is effective September 23, 2010. (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Gamble, General Counsel Brunner, and other university staff members designated by the president and lasted approximately __________. V. Presidents Report President Gamble will update the board on issues of importance including a report on the status of the bond proposition. VI. Students Presentation on Tuition Concerns [Scheduled for 9:30 a.m.] Peter Finn, Coalition of Student Leaders spokesperson, and student leaders will give a presentation on student concerns regarding possible tuition increases. VII. Public Testimony [Scheduled for 10:00 a.m.] Public testimony will be heard at approximately 10:00 a.m. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Gamble by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. VIII. Presentation by the University of Alaska Southeast Chancellor Pugh will lead a presentation by the University of Alaska Southeast highlighting UAS programs. IX. First Review of FY12 Operating Budget Request Reference Bound Separately POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION President Gamble and Associate Vice President Rizk will lead a discussion on UA's FY12 Proposed Operating Budget. The FY12 Proposed Operating Budget will include the necessary resources to cover adjusted base increases (i.e. contractual and fixed cost increases) plus focused state funding directed toward priority program enhancements and growth. Consistent with the Board of Regents FY12 Operating Budget Request Guidelines, program growth investments presented are prioritized on the following principles: enhancing student success and college readiness with an emphasis on increasing student enrollment and retention; preparing Alaskans for the states high demand jobs; enhancing competitive research and the benefits of research as an industry in Alaska, providing community intellectual growth, thus enriching the lives of Alaskans Related to compensation, all of the Universitys contracts expire on December 31, 2010 and no increases have yet been negotiated for FY12. No request will be included in the budget for any bargaining unit until a collective bargaining agreement has been negotiated and ratified for that unit. Related to staff increases, because of the uncertainty concerning the obligation to bargain, no request will be included in the budget at this time. If the election results in an obligation to negotiate with the union, the university would not insert a projected increase into the Board of Regents FY12 proposed budget, but would wait until the conclusion of negotiations and ratification of a tentative agreement to request legislative approval and a budget appropriation. If staff does not vote in favor of unionization, the university will determine FY12 pay increases immediately, as the universitys budget process will be underway. For planning purposes, the University is looking at a range of salary increases for the bargaining units and the staff and will brief the Board during executive session. The additional operating cost increases include fixed cost increases, compliance mandates, and new facility operating cost increases and are based on the following expectations. Additional non-discretionary fixed cost increases include: Utilities (based on an approximate 6% increase in FY12 plus full funding via the existing trigger mechanism and FY11 supplemental funding if necessary) Contractual, commodity, travel, and facility Maintenance and Repair (M&R) requirement Compliance mandates New facility operating costs for the UAA Health Sciences Building (HSB) Additional steps necessary prior to approval of UA's FY12 Operating Budget, scheduled for the November 9, 2010 Board of Regents' meeting, include: Incorporating Board of Regents input Incorporating MAU performance targets Integrating and aligning the operating and capital budget requests Developing and refining request amounts and narrative descriptions Developing presentation format consistent with focus/theme X. First Review of FY12 Capital Budget Request Reference Bound Separately POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION Associate Vice President Rizk and Chief Facilities Officer Duke will present the FY12 Proposed Capital Budget. The references include the FY12 Proposed Capital Budget Request, FY12 Deferred Maintenance and Renewal and Repurposing (R&R) Proposed Distribution Methodology, FY12 Priority Deferred Maintenance and R&R Projects, followed by brief project descriptions. The presentation will highlight the FY12 proposed request relative to UAs strategic priorities and to last years budget request. The Board will be asked to provide feedback on the FY12 Proposed Capital Budget Request regarding total request level, prioritization, thematic, and strategic focus. Administration is in the process of reviewing the 10-Year Capital Plan (therefore, rather than being presented at this meeting, a draft 10-Year Capital Plan will be presented at the November 9, 2010 board meeting in conjunction with the FY12 Capital Budget Request approval. The 10-year capital plan will then be presented for approval at the December 9-10, 2010 board meeting. Primary capital funding priorities presented in the proposed UA FY12 Proposed Capital Budget Request include: Increased emphasis on UA Facilities Maintenance Backlog as well as the UA Annual Requirement for R&R to achieve a sustainment level of funding for UAs facilities Planning for UA Student Housing Community Campus R&R for campuses with a significant maintenance backlog, projects include: Sitka Hangar Code Corrections; Kuskokwim Campus Facility Critical Deferred and Voc-Tech Renewal - Phase II and Kodiak College Campus Renewal Other Capital to support research efforts that address critical State needs in the areas of food security; snow, ice, and permafrost hazards; ocean acidification; mineral resources remote predictive mapping; and statewide digital mapping. XI. Report on UA Performance Reference 1 Associate Vice President Gwen White will present estimates for UAs FY10 performance on key measures. UAs performance evaluation process informs the budget distribution recommendations relative to resource alignment and progress toward meeting Board of Regents strategic goals. XII. Approval of Federal Stimulus Receipt Authority Request The President recommends that: MOTION The Board of Regents approves the federal stimulus receipt authority request as presented. This motion is effective September 23, 2010. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE AND RECOMMENDATION Associate Vice President Rizk and Chief Facilities Officer Duke will provide an update regarding federal stimulus funding. The requested federal stimulus receipt authority will allow the University of Alaska to accept federal stimulus grants that have been awarded. A list of grants for which federal stimulus receipt authority has been requested will be provided at the meeting. XIII. Report on Academic Master Plan Reference 2 The most recent version of the Academic Master Plan will be reviewed. This version includes consideration of all comments, suggestions, and edits obtained from regents through the process agreed to by the board, and also incorporates suggestions received from the president, chancellors, and regents at the August 10, 2010 board retreat. The document was reviewed and edited by the System Academic Council on September 3, 2010. The timeline for completion now includes sending the plan to faculty senate leaders one more time for comment and review. The plan will also be reviewed one final time by the Presidents Cabinet. The process is still on schedule to deliver a final recommendation to the Board of Regents at its December 2010 meeting. Friday, September 24, 2010 XIV. Meeting with Commissioners LeDoux and Bishop and Approval of Support for the Alaska Career and Technical Education Plan Reference 3 [Scheduled for 9:00 a.m.] The President recommends that: MOTION The Board of Regents supports the Alaska Career and Technical Education Plan and the cooperative efforts of the Departments of Education and Early Development and Labor and Workforce Development with the University of Alaska. This motion is effective September 24, 2010. RATIONALE AND RECOMMENDATION Commissioners Larry LeDoux and Clark Click Bishop from the Departments of Education and Early Development, and the Department of Labor and Workforce Development respectively, along with Fred Villa, UA Associate Vice President of Academic Affairs for Workforce Programs will present and discuss the Alaska Career and Technical Education Plan to the Regents. These two state agencies have worked closely with the University of Alaskas input to develop a plan to recognize the value, align the programs and efforts, and to implement strategies that compliment the resources available in Alaska to assist all students in all areas of career and technical education. Key strategies include: student transitions, aligning educational and industry standards, providing accessible educational opportunities, developing and retaining teachers, maximizing use of facilities, and establishing funding mechanisms to sustain career and technical education. VII. Public Testimony (contd) [Scheduled for 10:00 a.m.] Public testimony will be heard at approximately 10:00 a.m. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Gamble by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. XV. Report on Tuition and Financial Aid and Approval of Tuition Rates for AY12 and AY13 The President recommends that: MOTION "The Board of Regents approves tuition rates for Academic Year 2012 and 2013 as presented. This motion is effective September 24, 2010." POLICY CITATION Regents Policy 05.10.01 states: Recognizing that state general fund support is not sufficient to pay the full cost of education and that students have a responsibility to contribute to the cost of their higher education, tuition and student fees will be established to the extent practicable in accordance with the following objectives: (1) to provide for essential support to the universitys instructional programs; (2) to make higher education accessible to Alaskans who have the interest, dedication, and ability to learn; and (3) to maintain tuition and student fees at levels which are competitive with similarly situated programs of other western states. Tuition revenues will be used primarily to maintain and expand the educational opportunities provided to students, to preserve and improve the quality of existing programs and support services, to respond to enrollment trends, and to implement new programs. RATIONALE/RECOMMENDATION In September 2009, the board approved for AY2012 a 5 percent tuition increase for 100- to 200-level courses and a 10 percent increase for all other levels. In April 2010, former President Mark Hamilton, with the support of the chancellors, proposed an upward revision to the previously approved AY2012 lower-division rate, adjusting the increase from 5 percent to 10 percent. In addition, two scenarios were proposed for AY2013; a 10 percent increase for all levels except graduate; or a 12 percent increase for all levels except graduate. Table 1 below reflects the previously approved AY2011 and AY2012 tuition rates and the proposed lower division revision for AY2012 and the proposed increases for AY2013. Consistent with Regents' Policy the board reserves the right to revise tuition rates per P05.10.060 section E. Table 1 Option I or Option II AY2011 (fall 2010 and spring 2011)AY2012 (fall 2011 and spring 2012)AY2012 (fall 2011 and spring 2012)AY2013 (fall 2011 and spring 2012)AY2013 (fall 2011 and spring 2012) Tuition Rate (+4% for 100-200; +7% for all other)Tuition Rate (+5% for 100-200; +10% for all other)Proposed Tuition Rate (+10% for 100-200 only) Proposed Tuition Rate (+10% for 100-200 & for all other*)Proposed Tuition Rate (+12% for 100-200; for all other*)Lower Division PWSCC127133140154157 Kodiak129135142156159 All Others147154162178181Upper Division170187187206209Graduate338372372372372Non Resident Surcharge353388388427435 *Except graduate tuition XVI. Presentation from McDowell Group on the University of Alaska Community Campus Impact Study Reference 4 [Scheduled for 2:30 p.m.] Eric McDowell and Robert Koenitzer from the McDowell Group will review the findings of the University of Alaska Community Campus Impact Study, completed in April 2010. XVII. Approval of Revisions to Regents Policy 02.09.010 Public Safety Department; University of Alaska Police Reference 5 The President recommends that: MOTION The Board of Regents approves the revisions to Regents Policy 02.09.010 Public Safety Department; University of Alaska Police, as presented. This motion is effective September 24, 2010. POLICY/STATUTORY CITATION Alaska Statute 18.65.240 states the qualifications for police officers. RATIONALE/RECOMMENDATION This change to Regents Policy is recommended to avoid a potential Catch-22 situation and to have Regents Policy match Alaska Statutes and regulations regarding police officer hiring. Alaska Statutes and regulations require 12 months probationary employment in Alaska before a police officer can get an APSC basic certificate which is required for permanent employment. Alaska Statute. 18.65.240 provides that a person may not be appointed as a police officer, except on a probationary basis, unless the person has met the standards set by the Alaska Police Standards Council (the APSC) for a certificate. One of the APSC regulations (13 AAC 85.020) says, in part: Permanent employment for police officers. (a) A participating police department may not grant a person permanent status as a police officer unless the person has a current basic certificate issued by the council under 13 AAC 85.040. (b) A participating police department may not employ a person as a police officer for more than 14 consecutive months unless the person has a current basic certificate issued by the council or unless an extension is granted. Another regulation (13 AAC 85.040) provides, in part: (b) To be eligible for the award of a basic certificate, an applicant must (1) be a full-time paid police officer of a police department in Alaska; (2) meet the standards of 13 AAC 85.010(a) and (b); (3) have worked 12 consecutive months on a probationary basis with the police department where the officer is employed at the time of application for certification; (4 ). [emphasis added above] So police officers with years of experience in other states, or recent graduates of the police academy in Alaska, cannot get an APSC basic certificate until they have worked 12 consecutive months on a probationary basis with a police department in Alaska. Such officers are eligible for probationary hire in Alaska under state law, and in fact must be employed for 12 months as a probationary police officer in Alaska in order to get a Basic Certificate to make them eligible for permanent hire. The APSC fully condones hire of probationary officers by the University of Alaska and other police departments in Alaska. The change of Regents Policy language would avoid any inference that there could be no probationary hire by UA police departments, and would conform to Alaska law. XVIII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee 1. Report on Emergency Meeting of the Facilities and Land Management Committee on June 30, 2010 Regent Brady will update the board on the emergency meeting held on June 30, 2010 on a Project Change Approval Request for UAA PWSCC Residence Hall Renovation. The following action was approved by the committee at that meeting: PASSED The Facilities and Land Management Committee approves the Project Change Approval request for the University of Alaska Anchorage PWSCC Residence Hall Renovation as presented, and authorizes the university administration to proceed, not to exceed a total project cost of $4,668,208. This motion is effective June 30, 2010. D. Finance Committee E. Human Resources Committee 1. Update on Labor and Employee Relations Reference 6 Beth Behner, Chief Human Resources Officer, will give an update on labor and employee relations. F. Legislative Committee G. Planning and Development Committee 1. Development Update Reference 7 Mary Rutherford, Chief Development Officer, will give an update on development efforts throughout the University of Alaska system. XIX. Approval of Revisions to April 2011 Meeting Date The President recommends that: MOTION The Board of Regents approves the revision to the April 2011 meeting schedule from April 6-7 to April 7-8. This motion is effective September 24, 2010. RATIONALE AND RECOMMENDATION This date change allows time for regents to return from the National Conference on Trusteeship. XX. Approval of Honorary Degrees and Meritorious Service Awards for Spring 2011 and Beyond The President recommends that: MOTION "The Board of Regents approves the list of nominees for honorary doctoral degrees and meritorious service awards as proposed for commencement exercises in the spring of 2011 and beyond, and authorizes Chancellors Pugh, Rogers and Ulmer to invite the approved nominees and announce their acceptance. This motion is effective September 24, 2010." POLICY CITATION Regents Policy 10.03.020 states, Honorary degrees may be conferred upon approval of the Board of Regents. Regents Policy 10.03.030 states, Meritorious service awards may be conferred upon approval of the Board of Regents. RATIONALE AND RECOMMENDATION Recommendations submitted by the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast for recipients of honorary degrees and meritorious service awards were sent under separate cover for Board of Regents review prior to the September 23-24, 2010 board meeting. XXI. Approval of Academic Degree Recipients Reference 8 The President recommends that: MOTION The Board of Regents approves the list of degree recipients for the summer and fall of 2009 and the spring of 2010. This motion is effective September 24, 2010. POLICY CITATION Regents Policy 10.03.010 states: The official lists of degree and certificate recipients will be established by the Chancellors immediately after the official closing date of each term. The combined lists for the spring and preceding fall and summer terms will be transmitted by the President to the Board of Regents after the spring session. This official list of degree and certificate recipients will be presented to the Board of Regents for their approval at the next regularly scheduled meeting. XXII. Alaska Commission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education. XXIII. UA Foundation Report [Scheduled for 3:30 p.m.] A report will be given by Mike Felix, chair of the UA Foundation Board of Trustees. XXIV. UA Athletics Report A report will be given by Regent Drygas, the Board of Regents representative for UA Athletics. XXV. Future Agenda Items XXVI. Board of Regents' Comments XXVII. 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