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Board of Regents
Audit Committee
Friday, June 4, 2010; *7:30 a.m. 9:00 a.m.
Room 107 Lee Gorsuch Commons
University of Alaska Anchorage
Anchorage, Alaska
*Times for meetings are subject to modifications within the June 34, 2010 timeframe.
Committee Members:
Timothy Brady, Committee Chair Patricia Jacobson
Kenneth Fisher Cynthia Henry, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Executive Session
Executive Session with Internal Audit Director
IV. Full Board Consent Agenda
A. Acceptance of the University of Alaska Foundation FY11 Operating Budget
V. New Business
Approval of the FY2011 Annual Audit Plan
VI. Ongoing Issues
Internal Audit Status Report
Final Audit Reports Issued
VII. Future Agenda Items
VIII. Adjourn
This motion is effective June 4, 2010."
III. Executive Session
MOTION
"The Audit Committee of the Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, Internal Audit Director Pittman, General Counsel Brunner, and such other university staff members as the Audit Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee of the Board of Regents will resume in this room at approximately ____ Alaska Time. This motion is effective June 4, 2010."
(To be announced at the conclusion of executive session:)
The Audit Committee of the Board of Regents concluded an executive session at _____ a.m. Alaska Time in accordance with AS 44.62.310 discussing matters where the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, Internal Audit Director Pittman, General Counsel Brunner, and other university staff designated by the chair of the Audit Committee and lasted approximately __________.
IV. Full Board Consent Agenda
A. Acceptance of the University of Alaska Foundation FY11 Operating Budget Reference 20
The President recommends that:
MOTION
The Audit Committee recommends that the Board of Regents accepts the University of Alaska Foundation Operating Budget for FY11 as presented, contingent upon approval by the Foundations Board of Trustees. This motion is effective June 4, 2010.
BACKGROUND
In 2007, the Foundation and the University finalized a process that clearly defined the role and responsibilities of the Foundation as they relate to the University. As part of the process, the Foundation established a financial plan to underwrite the costs of the Foundations programs and operation. In an effort to foster a cooperative and transparent working relationship, the Foundations annual operating budget, as approved by the Foundations Board of Trustees, is presented to the Board of Regents for the boards acceptance.
FY11 Proposed Operating Budget
The FY11 Operating Budget is largely a maintenance level budget. No additional initiatives are planned with the exception of consulting services to lead the Foundation Board through a strategic planning process.
V. New Business
A. Approval of the FY11 Annual Audit Plan Reference 21
The President recommends that:
MOTION
The Board of Regents Audit Committee approves the annual audit plan for fiscal year 2010 as presented. This motion is effective June 4, 2010.
POLICY CITATION
Regents Policy 05.03.016 states: The director of internal audit, in conjunction with the regents external auditors, shall annually present a complete audit plan for the university to the boards audit committee for review and approval.
RATIONALE AND RECOMMENDATION
Nichole Pittman, director of Internal Audit, will present to the Audit Committee for approval the annual audit plan for FY11, which is included as Reference 20.
VI. Ongoing Issues
A. Internal Audit Status Report Reference 22
Nichole Pittman, director of Internal Audit, will review with the Audit Committee, the Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary.
B. Final Audit Reports Issued
Nichole Pittman, director of Internal Audit, will review with the Audit Committee, the final audit reports issued since the last Audit Committee meeting and answer any questions members of the committee may have.
VII. Future Agenda Items
VIII. Adjourn
Agenda
Audit Committee
June 4, 2010
Anchorage, Alaska
Audit Committee Agenda: Page PAGE 3 of NUMPAGES 3
Audit Committee Agenda: Page PAGE 1 of NUMPAGES 3
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