ࡱ>  3bjbjcTcT > >>\$$gg_+_+_+s+s+s+8+/, s+;-;-:u-u-u-...QSSSSSSZvSu_+.....Sggu-u-gțZ4Z4Z4.g\ u-_+u-QZ4.QZ4Z4b5$'u-@ #s+j0YV=ޛ0Р1РР_+..Z4.....SS2.......Р.........$ -: Agenda Board of Regents Facilities and Land Management Committee Thursday, February 18, 2010; *10:00 a.m. 12:00 noon University of Alaska Fairbanks Fairbanks, Alaska *Times for meetings are subject to modifications within the February 17-18, 2010 timeframe. Committee Members: Timothy Brady, Committee Chair Robert Martin Carl Marrs, Committee Vice Chair Kirk Wickersham Mary K. Hughes Cynthia Henry, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Facilities and Land Management Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda A. Project Approval ֱLife Sciences Facility B. Project Approval ֱCritical Electrical Upgrade Phase 1B IV. New Business A. Schematic Design Approval ֱEnergy Technology Facility V. Ongoing Issues Status Update on ֱUtilities Development Plan Status Update on UAA Community Campus Master Plans Status Update on ֱCampus Master Plan Status Update on UAA Sports Arena Design IT Report to include T Security Construction in Progress VI. Future Agenda Items VII. Adjourn This motion is effective February 18, 2010." III. Full Board Consent Agenda A. Project Approval ֱLife Sciences Facility Reference 6 The President recommends that: MOTION The Facilities and Land Management Committee recommends the Board of Regents approve the Formal Project Approval request for the University of Alaska Fairbanks Life Sciences Classroom and Laboratory Facility as presented in compliance with the Campus Master Plan, and authorizes the University administration to proceed through Schematic Design not to exceed a Total Project Cost of $108,600,000. This motion is effective February 18, 2010. POLICY CITATION In accordance with Regents Policy 05.12.042, Formal Project Approval (FPA) represents approval of the Project including the program justification and need, scope, the Total Project Cost (TPC), and funding plan for the project. It also represents authorization to complete the development of the project through the schematic design, targeting the approved scope and budget, unless otherwise designated by the approval authority. An FPA is required for all projects with an estimated TPC in excess of $2.5 million in order for that projects inclusion of construction funding to be included in the universitys capital budget request, unless otherwise approved by the Board. The level of approval required shall be based upon TPC as follows: TPC > $4 million will require approval by the Board based on recommendations from the Facilities and Land Management Committee (F&LMC). TPC > $2 million but d" $4 million will require approval by the F&LMC. TPC > $1 million but d" $2 million will require approval by the Chairperson of the F&LMC. TPC d" $1 million will require approval by the universitys Chief Finance Officer (CFO) or designee. RATIONALE AND RECOMMENDATION To meet the goals of the ֱStrategic Plan and Campus Master Plan, and to maintain high standards of instruction, training and research, ֱmust invest in talented faculty and commit to the development of modern facilities. This growth will allow ֱto form more attractive collaborative initiatives with business, other research institutions, government agencies, and communities. These collaborative efforts foster the sharing of resources, open new avenues for seeking research and teaching grants, and for improving the overall academic setting at UAF. In March 2002, the ֱBiological and Computational Sciences (BiCS) concept design was completed and included new space for research, teaching, virology, animal quarters, and computational sciences. Since then, ֱhas utilized a combination of internal funds, UA Revenue Bonds, and a 2002 GO Bond to construct three of the five functions in BiCS: Computational Sciences is housed in the West Ridge Research Building, Animal Research is in the Biological Research and Diagnostics Facility, and Virology is in the new State Public Health Lab. ֱalso utilized these funds to construct major utilities infrastructure such as the West Ridge Utilidor Extension. Project Scope The UA FY11 capital request for the Life Sciences Classroom and Laboratory Facility (formerly the Biological Sciences Facility or BIOS) will construct space for the remaining research and teaching functions of BiCS and complete this critically needed science facility initiative. The new modern facility will satisfy several unmet space demands. First and foremost, Life Sciences will generate new undergraduate classroom and class lab space for the biology and wildlife degree programs. The new facility will allow more access for undergraduate research. Placing classrooms in the same facility with research units will enhance the students learning experience thus increasing retention. Successful students in these degree programs go on to fill high demand jobs in wildlife management, environmental permitting, climatology, and other science related fields. Life Sciences will also allow for the much needed expansion and modernization of research space. UAFs research programs in biology are an economic engine for the campus and for UA as a whole. Current space limitations have begun to restrict research grant receipts, and revenue is currently flat with the high possibility of decline without new modern space. Once complete, Life Sciences will provide multi-use teaching and research labs, classrooms, and office space for life science research and academic purposes. The research portion will provide nearly 60,000 gross square feet (gsf) of much needed research lab space for biology programs. The teaching portion will provide 40,000 gross square feet of academic classroom and lab space for biology and wildlife degree programs. Offices will be constructed within the approximately 100,000 gsf building for faculty (principal investigators) with research labs. Offices will also be provided for the department chair and administrative staff of the biology and wildlife degree programs; making them more accessible to the students they serve. Life Sciences will be constructed with the most current, energy efficient and sustainable materials available to a project in such a northern climate. Teaching labs will feature moveable and fixed casework that will allow rooms to act as both classrooms and class labs, thus increasing the utilization of the space. Research labs will follow the national trend of being open and modular to adapt to changing research needs. Lab support spaces will be created around the labs to house large equipment, fume hoods, freezers, and more. A specialty lab will be created in the building to support animal radiology with the possible installation of two (2) Magnetic Resonance Imaging machines. Additional work included in the project will provide new parking to accommodate the current and additional staff, new site utilities such as storm and sanitary wastewater collection, and extension of building heat and water from the West Ridge utilidor to the building. In the original BiCS concept, a satellite cooling and heading plant was envisioned. However, in the 2006 Utilities Development Plan, a satellite plant was deemed unnecessary if the two functions could be collocated or funded by the Life Sciences project. Funding will be used to construct a new pathway for high pressure steam to be delivered from the ֱPower Plant to Life Sciences and effectively all of West Ridge. This steam line expansion, contained within a portion of new and existing lower campus utilidor, eliminates the need for satellite heating equipment. Within the building, an adequately sized steam absorption chiller will be installed to provide cooling for Life Sciences and other surrounding facilities. Due to the site location along Sheenjek Drive, the new building will displace a current greenhouse used for teaching and research by the School of Natural Resources and Agricultural Science. ֱhas determined a new greenhouse is the most economical solution to replace the existing one. The new greenhouse will be constructed south of the existing Arctic Health Research Building. The new structure will feature approximately 5,000 square feet of new greenhouse space and an additional 5,000 square foot basement. The Life Sciences Facility will be constructed in one phase and one facility to take advantage of the small site, to decrease cost of mobilization, and to ensure the adjacencies of research and teaching labs. Project programming and conceptual design has progressed under the previous BIOS planning project approval and final site selection consistent with campus master plan has occurred. Variance Report There are no variances to report. Proposed Total Project Cost and Funding Source(s) Funding for the project will come from the State of Alaska FY11 Capital Budget Appropriations and from UA Revenue Bonds. State of Alaska FY11 Appropriation Request $87,975,000 UA General Revenue Bond $20,625,000 Total $108,600,000 The debt service for the UA bond will come from ֱindirect cost recovery as a result of increased research activity. ֱhas identified $1.0M in FY10 Working Capital to be used immediately to advance the design of the project to a Schematic Design level in anticipation of significant funding by July 1, 2010. It is anticipated that the working capital will become part of the general revenue bonds once they are approved and sold. On the chance that anticipated funding for the project does not become available until after December 2010, ֱwill repay the working capital through FY11 general funds. A complete business plan will be submitted with the Schematic Design Approval request. Estimated Annual Maintenance and Operating Costs (O&M) M&O and M&R Rates are based on FY10 rates escalated to FY15 Utilities $673,000 Custodial $274,900 Trash/Grounds $ 58,900 M&R $651,600 Total O&M $1,658,400 (first year is 40% full M&R, full M&R is $1,629 in FY18) M&O and M&R proposed funding will be provided from ֱOperating Receipts and future reallocated F&A funds. Consultant(s) Bezek, Durst, Seiser, Inc., based in Anchorage, was selected in 2002 to provide design services for the project. They are teamed with Planning Design and Construction, Inc., also based in Anchorage, and with Smith Group, Inc. and Research Facility Design, Inc. who are science facility consultants based in California. Other Cost Considerations When complete, Life Sciences will attract an abundance of new students to the ֱCampus West Ridge. The increase in student population on that part of campus will lead to the need for additional parking, dining, and student life services. Currently, ֱis developing a new Master Plan that will include provisions for the student growth on West Ridge, and will possibly include a new or repurposed building for a student gathering complete with dining. Future Capital Improvement Plans will be modified to include funding for these auxiliary needs. Backfill Plan With completion of the Life Sciences Facility, existing space will be opened up for backfill. The preliminary backfill plan is being further developed in conjunction with the 2010 campus master plan and will be presented with the Schematic Design Approval request. Future R&R funding will be required to renovate vacated spaces prior to backfill. These costs have been captured in the ֱFY11-16 Capital Improvement Plan. Schedule for Completion Based on advance design funding in February 2010 and the remaining construction funding being received on July 1, 2010, the proposed schedule is as follows: DESIGN Conceptual Design Complete Formal Project Approval February 2010 Schematic Design: February 2010 to May 2010 Schematic Design Approval June 2010 Design Development: June 2010 to October 2010 Construction Documents: October 2010 to May 2011 *Proposed Construction Schedule Construction Procurement Selection May 2010 Start of Construction August 2010 (limited site work) Work Package #1: Foundation August 2010 to August 2011 Work Package #2: Structure January 2011 to January 2012 Work Package #3: Build Out/Complete June 2011 to April 2014 Substantial Completion February 2014 Beneficial Occupancy Summer Semester 2014 *The construction schedule will be updated at Schematic Design Approval. Procurement Methods for Construction Due to the complexity and desired life span of the building, quantity of high level research labs, and project size (dollars and space), ֱis carefully researching the procurement methods for the facility to ensure the best value for the University. A preferred procurement method will be identified during the Schematic Design phase. Affirmation The Life Sciences Classroom and Laboratory Facility project complies with Regents Policy, the campus master plan (including proposed 2010 ֱMaster Plan), preliminary administrative approval, and the project agreement. Preliminary Administrative Approval August 15, 2006 Project Agreement December 6, 2006 Supporting Documents (See Reference 6) One Page Budget Site Plan Building Concept Layouts Building Concept Rendering Building Program Space Summary DRAFT Financial Plan B. Project Approval ֱCritical Electrical Upgrade Phase 1B Reference 7 The President recommends that: MOTION The Facilities and Land Management Committee recommends the Board of Regents approve the Formal Project Approval request for the University of Alaska Fairbanks University of Alaska Fairbanks Critical Electrical Distribution Renewal Phase 1B as presented in compliance with the Campus Master Plan, and authorizes the university administration to proceed through Schematic Design not to exceed a Total Project Cost of $10,000,000. This motion is effective February 18, 2010. POLICY CITATION In accordance with Regents Policy 05.12.042, Formal Project Approval (FPA) represents approval of the Project including the program justification and need, scope, the Total Project Cost (TPC), and funding plan for the project. It also represents authorization to complete the development of the project through the schematic design, targeting the approved scope and budget, unless otherwise designated by the approval authority. An FPA is required for all projects with an estimated TPC in excess of $2.5 million in order for that projects inclusion of construction funding to be included in the universitys capital budget request, unless otherwise approved by the Board. The level of approval required shall be based upon TPC as follows: TPC > $4 million will require approval by the Board based on recommendations from the Facilities and Land Management Committee (F&LMC). TPC > $2 million but d" $4 million will require approval by the F&LMC. TPC > $1 million but d" $2 million will require approval by the Chairperson of the F&LMC. TPC d" $1 million will require approval by the university s Chief Finance Officer (CFO) or designee. RATIONALE AND RECOMMENDATION Five major deficiencies of the ֱelectrical distribution system were identified in a report prepared by PDC Inc. Engineers in 2001. The report was commissioned in response to the near catastrophic power plant failure experienced in December 1998. The five deficiencies are: The capacity of the connection to GVEA is undersized. The ֱpower plant switchboard short circuit rating is too small. The location and configuration of the ֱpower plant switchboard is not appropriate and represents a major risk factor for the reliability of electricity and steam. The ֱelectrical distribution system lacks redundancy that is typical for electrical utilities. Congestion in the utilidors is making expansion of the electrical distribution system extremely difficult. In order to address all of these problems, the report recommends that ֱmove the campus distribution function out of the power plant and onto a new switchboard that is separate, but near the power plant. It was also recommended to increase the distribution voltage from 4,160v to 12,470v. The recommended changes would create increased reliability and capacity of the electrical distribution system. Deficiencies 1 and 2 were partially remediated with the completion of the new connection to GVEA (Project No. 2004029 UTED) in September, 2005. This project constructed a new substation for the connection to GVEA. The new transformer in the substation is currently operating at 4,160v but can easily be reconfigured to operate at the proposed higher voltage of 12,470v. The new substation solves the short circuit rating deficiency (Item No. 2). The new substation has the capacity to allow ֱto purchase enough power from GVEA to supply current and future loads in the event of a ֱpower plant failure, but circuit breaker constraints in the ֱswitchboard continue to limit the amount of power that could be purchased from GVEA to levels under our current peak loads. The completion of the project was an important first step in renewal of the ֱelectrical distribution system; however, if ֱwere to experience a power plant failure, it would not be able to purchase 100 percent of its power from GVEA. This represents a serious risk to UAF. The remainder of the work to implement the PDC recommendations can be done in three (3) phases. Phase 1 is the construction of the switchboard, associated utilidors and conversion of one feeder to 12,470v. This would completely remediate Deficiencies No. 1 and 3 and partially remediate Deficiencies No. 4 and 5. Phases 2 and 3 are the progressive conversion of all of the distribution feeders to 12,470v, and they would completely remediate Deficiencies No. 4 and 5. The completion of all three phases of the project will provide ֱwith an electrical distribution system that is more reliable, compliant with current electrical codes and utility standards, and is sized to accommodate future growth. Although the project was originally planned for three phases, the allocation of FY09 capital appropriations requires that Phase 1 be further split into two additional phases, 1A and 1B. Only after both of these phases are completed will there be a functioning electrical system for at least one feeder. Phase 1A was completed in November, 2009. The scope for this phase consisted of constructing 660 lineal feet of 8 ft. x8 ft. concrete utilidor and two large vaults for cable splicing. The utilidors will provide the ability to connect the existing electrical feeders to the new switchgear building that will be constructed in Phase 1B. The Phase 1A project scope also includes an overall concept design of all phases of the project (1, 2, 3) and complete construction documents for Phase 1 (1A and 1B). The complete design was included in the Phase 1A scope to allow an efficient flow of construction work as additional funding for the subsequent phases was obtained. The Phase 1A project is approximately $600,000 under budget after substantial completion. ֱis planning to use these funds under the existing Phase 1A authority to extend the utilidor construction and prepare the site for Phase 1B construction. The CM@R contractor (Kiewit Building Group, Inc.) was selected for all phases of the Critical Electrical Distribution Renewal in the original solicitation. This was done to be able to efficiently and cost effectively add each subsequent phase of work as funding becomes available. This early start work will allow the seasonal Phase 1B work to be complete by November 2010 if the FY11 funding is available in July 2010. The additional early start work will not be contracted if it does not appear that the FY11 capital budget includes funding for Phase 1B. Project Scope The Phase 1B scope consists of constructing a new double breaker switchboard in a new building that is separate from the existing Atkinson Power Plant but located in close proximity to the plant and its associated utilidors. Phase 1B will also upgrade one feeder from 4,160v to 12,470v. The primary elements of the project are: A 50 ft. x 110 ft. building with basement to house switchgear 12,470V double breaker switchgear Two 4,160V-12, 470V transformers to connect to existing generators 150 lineal feet of utilidor to connect to Phase 1A utilidor 550 lineal feet of ductbank to connect new building to GVEA substation Cable and switches needed to connect new switchgear to one existing feeder The building will be located on the same site as the proposed Energy Technology Center (ETC), and its location is coordinated with the ETC. The switchgear building will border a service courtyard where other outbuildings associated with the ETC are located. This will allow a common access for both projects. The exterior appearance of the ETC will be compatible with the exterior finishes proposed for the ETC and its associated outbuildings. The attached drawings show the site layout and general arrangement for the new building. Variance Report None Proposed Cost and Funding Source(s) The proposed Project Budget is included as an attachment. Detailed cost estimates will be available for the Schematic Design Approval. Funding is currently not available. Funding is anticipated in the FY11 capital appropriation for R&R. There are no anticipated expenses for Phase 1B until full funding is available in FY11 as the design and site preparation is funded in Phase 1A. Estimated Maintenance and Operating Costs (M&R) Utilities $60,000 Trash/Grounds $ 5,000 Total $65,000 R&R (1.5% of facility value/yr): $45,000 Consultant(s) PDC Inc. Engineers was selected as the design consultant for the project in Phase 1A in accordance with University regulations and procedures. The solicitation included the design scope for the entire project (Phases 1, 2, 3). Other Cost Considerations None Backfill Plan N/A Schedule for Completion DESIGN (Note that Design services for phase 1B were contracted in Phase 1A) Phase 1B Schematic Design: November 1, 2009-January 14, 2010 Phase 1 B Design Development: January 14 February 18, 2010 Phase 1B Construction Documents: February 18 March 25, 2010 Schematic Design Approval April 16, 2010 CM@R Contract Pricing: March 25 April 23, 2010 CONSTRUCTION Early Start Construction (using Phase1A funds) April 23 July 15, 2010 Anticipated receipt of FY11 funds July 10, 2010 Phase 1B construction July 10, 2010 December 2011 Procurement Method for Construction In Phase 1A the procurement method for all phases was determined. Construction Manager at Risk (CM@R) was recommended to allow smooth transition between phases where funding would come to the project in increments. The smooth transition also provides cost savings to the University as mobilization, demobilization and the inherent inefficiencies of phased construction are mitigated by having a single contractor. The solicitation for the CM@R contractor was clear that the entire scope of work of the contract could include 3 phases of work, but funding was only available for half of the first phase. Kiewit Building Group, Inc. was selected as the CM@R for this project in accordance with Board Policy and Regulations. Under the terms of the original solicitation, the university can award contracts for phases subsequent to Phase 1A at their sole discretion. Affirmation The Critical Electrical Distribution Renewal Phase 1B project complies with Board Policy, the Campus Master Plan, and the Planning Approval. Action Requested Formal Project Approval by the Board of Regents to develop the project documents through the Schematic Design. Supporting Documents (Reference 7) One Page Budget Vicinity Plan Site Plan Building Floor Plan Building Section IV. New Business A. Schematic Design Approval ֱEnergy Technology Facility Reference 8 The President recommends that: MOTION The Facilities and Land Management Committee approves the Schematic Design Approval request for the University of Alaska Fairbanks Energy Technology Facility Phase IA (High Bay Test Module and Site Preparation) project as presented in compliance with the campus master plan, and authorizes the university administration to complete construction documents not to exceed a total project cost of $3,000,000. This motion is effective February 18, 2010. POLICY CITATION In accordance with Regents Policy 05.12.043, Schematic Design Approval (SDA) represents approval of the location of the facility, its relationship to other facilities, the functional relationship of interior areas, and the basic design including construction materials, mechanical, electrical, technology infrastructure, and telecommunications systems, and any other changes to the project since Formal Project Approval. Unless otherwise designated by the approval authority or a Material Change in the project is subsequently identified, SDA also represents approval of the proposed cost of the next phase(s) of the project and authorization to complete the Construction Documents process, to bid and award a contract within the approved budget, and to proceed to completion of project construction. Provided, however, if a Material Change in the project is subsequently identified, such change will be subject to the approval process described below. Even though this request could have been approved by the F&LMC Chair, it is presented for committee action due to the context of the larger project. TPC > $4 million will require approval by the Facilities and Land Management Committee (F&LMC). TPC > $2 million but d" $4 million will require approval by the chair of the F&LMC. TPC d" $2 million will require approval by the university s Chief Finance Officer (CFO) or designee. RATIONALE AND RECOMMENDATION The new Energy Technology Facility will attract and retain collaborative initiatives with public and private entities, and will be the catalyst for power and energy solutions in the State of Alaska. Solutions for energy production, consumption, and distribution are critical right now especially in rural Alaska. The new building and program will encourage undergraduate research opportunities working together with the College of Engineering and Mines. Undergraduate research is a key component to the recruitment and retention of Alaskas best and brightest students. Phase 1A is part of the larger $29.6M project identified in the Long Range Capital Plan in FY12. Project Scope The project site is across from the Lola Tilly Commons on Tanana Loop, and is located near the heart of campus with good adjacencies to the academic core of campus. The site is also located alongside the proposed site for the University Fire Department Station. The building will be easily accessible by the public from the proposed improved intersection of Tanana Loop and S. Chandalar Drive, and it will enhance pedestrian access from West Valley High School and college student housing south of campus. The overall design goals for the main office and lab facility are energy and life-cycle sustainability, efficient space layout to maximize public interaction, and sufficient laboratory space for current and projected research projects. The high bay test module will be separate from the main facility, and will consist of four open labs to be used for research activities such as alternative combustion engine/generators, wind powered/diesel backup power generation, and biomass fuel testing. ֱis planning to prepare the site and construct the high bay test module in advance of the construction of the main facility starting in May 2010 as Phase 1A. The test module building will be constructed of steel frame and insulated metal panels. Building heat will be provided from the ֱPower Plant through steam from electrical generation. Electrical power to the building will be fed from the nearby high-voltage switch gear building. Through advance construction, ֱcan take advantage of a good construction market to build a separate, distinct portion of the overall project that will provide solutions for immediate space needs for energy research. Completing the entire site preparation will allow for quicker completion of the main facility once State funding is secured. Variance Report There are no cost variances for the project since Formal Project Approval. The financing plan has been updated to reflect the advance construct portion of Phase 1A of the project. ֱintends to seek additional schematic design approval for Phase 1B at a future date to be determined based on the schedule and availability of the State of Alaska capital appropriation funding. Proposed Total Project Cost and Funding Source(s) The proposed Total Project Cost Phase1A: High Bay Test Module and Site Preparation $ 3,000,000 Future Phase 1B: Main Facility $26,600,000 Total Project Cost (Phase 1A and Phase 1B) $29,600,000 Funding, in the amount of $3.0M, for the 2010 Phase 1A construction will be provided through the non-general fund sources (see below). A revised financing plan is attached to this approval as a reference. The fiscal planning for the entire facility has considered five key sources; state funding support, UA revenue bonds with ֱfunded debt service, corporate and private develop efforts, and most recently, the federal stimulus grant opportunities At this time the split of GF/NGF will be as follows: FY12 State of Alaska Capital Appropriation $15,300,000 FY10 to FY12 UA Non-General Fund (see below) $14,300,000 While State funding is needed for this project to be viable, ֱis expecting that a minimum of $14.3M will be provided through non-general funds which may include private donations from interested donors, alumni, and general industry, in addition to the UA revenue bond funding. The debt service for the UA bond would come from ֱindirect cost recovery as a result of increased research activity, redirecting existing lease payments, and, in the near term, reallocation of ֱoperating funds. The final split between private donations and UA revenue bonds will be fully determined prior to the approval of the bond sale, which is projected to occur in 2011. The approval of a revenue bond will be contingent upon receipt of the proposed state funding. Estimated Annual Maintenance and Operation Cost (O&M) for Phase 1A Utilities $31,500 Custodial $12,900 Trash/Ground $ 2,800 M&R $45,000 (full M&R) Total $92,200 Costs are projected for Fiscal Year 2012. Projected O&M cost for Phase 1B is presented in the proposed financing plan in the attached references. Consultant The Fairbanks-based firm of Bettisworth North, Inc has been selected to provide construction documents for the project. They are teamed with Anchorage/ Fairbanks based PDC. Inc. for engineering services and Seattle based ZGF, Inc. for lab planning and design. Other Cost Considerations None at this time Backfill Plan None Schedule for Completion Phase 1 A: High Bay Test Modules and Site Prep Conceptual Design Complete Formal Project Approval September 2009 Schematic Design February 2010 Schematic Design Approval February 2010 Construction Documents April 2010 BID & AWARD Advertise and Bid April 2010 Construction Contract Award May 2010 CONSTRUCTION Start of Construction May 2010 Date of Substantial Completion February 2011 Date of Beneficial Occupancy March 2011 Future Phase 1B: Main Facility: DESIGN Conceptual Design Complete Formal Project Approval September 2009 Schematic Design February 2010 Schematic Design Approval TBD Based on Funding CONSTRUCTION Start of Construction TBD Based on Funding Procurement Method The university intends to utilize Design-Bid-Build method to select a Contractor for Phase 1A (High Bay Test Modules and Site Preparation). Procurement method for phase 1B will be determined and submitted with approval request for that project. Affirmation This project complies with Board Policy, the ֱCampus Master Plan (including the proposed 2010 Master Plan), and the project agreement. Formal Project Approval September 2009 Project Agreement March 2009 Action Requested Schematic Design Approval by the Chair of the F&LM Committee Supporting Documents (See Reference 8) One Page Budget Facility Floor Plan Facility Site Plan Facility Finance Plan V. Ongoing Issues Status Update on ֱUtilities Development Plan Background The Utility Development Plan (UDP), completed in October 2006, was a comprehensive utilities planning effort involving the administrations of University of Alaska (UA) and University of Alaska Fairbanks (UAF) in addition to UAFs Facilities Services. The plan contained recommendations for utilities to support current and future campus needs with better reliability. The plan identified the following fundamental issues: Campus buildings and utility consumption growth beyond existing capacity Aging utility infrastructure Fuel supply/price risks ֱfinancial constraints The recommendations from the 2006 report: ֱmust invest substantially in utility system capital asset renewal and utility infrastructure improvements almost immediately, in order to reliably serve all campus utility needs over the next twenty years. The best long term utility strategy is renewal and expansion of the Atkinson Power Plant using coal as the preferred fuel. Subsequent to 2006, ֱfound the only viable option to incorporate renewable energy into the Utilities Development Plan was to use biomass in the proposed high efficiency coal boiler. Update on Items in the September 2009 Information Item: The U.S. Department of Energy is currently performing a feasibility study for a combined biomass and coal power plant for UAF. The study is also investigating a biomass gasification system that could be used by the ֱAlaska Center for Energy and Power for research purposes. The final report has been delayed until March 2010. It was previously scheduled to be delivered in December 2009. The Board-approved FY11 R&R request contains three items related to ֱUtilities: ProjectCostCommentsCritical Electrical Distribution Renewal Phase 1B$10.0MThis project would construct a new switchboard building that connects to GVEA and ֱgenerators. One feeder would be converted to a higher voltage and energized. The remainder of the feeders will be converted in subsequent phases.Atkinson Heating Plant Critical Utilities Revitalization $20.5MThere are 16 separate items that would be addressed. The two highest priority items are new tubes for Boilers 1 and 2, and a new domestic water aerator.Atkinson Heating Plant Boiler and Turbine Replacement$5.0MThe initial phase for the $145M project would be for design and permitting. New Items Formation of the Heating Infrastructure Renewal (HIR) Working Group: At the direction of the Vice Chancellor for Administrative Services a working group has been established to re-evaluate the 2006 recommendations and consider new options. The circumstances and economics for coal, natural gas, and other alternative fuels have changed since 2006, and it is prudent to revisit our plan in light of current conditions. GLHN (the 2006 UDP consultant) has been hired to evaluate multiple options in the order of magnitude level, and then to perform a detailed evaluation of two or three viable options. The process will include solicitation of input from industry, public, and the campus. Identifying alternatives, obtaining input, and selecting preferred options should be complete by April 30, 2010. An interim report is scheduled to be delivered the first week in May 2010. The in-depth review of options should be conducted during the summer of 2010, with draft recommendations available by August or September 2010. The preferred result of this work group is a recommendation that allows ֱto be prepared to efficiently and reliably heat and power the ֱcampus for the next 40 years. The work done by the HIR Working Group should not affect the proposed utilities related R&R work that is requested in the FY11 Capital Request. Status Update on UAA Community Campus Master Plans Each of the Master Plans for the four UAA Community Colleges Prince William Sound, MatSu, Kenai, and Kodiak - are being updated by their respective consulting firms to incorporate the 12 elements for Campus Master Plans listed in Regents Policy 05.12.030. The UAA Community Campus Directors will present these updated Campus Master Plans for review at a special meeting with the Facilities and Land Management Committee on February 23, 2010. Pending the results of this review, the final plans will be presented for approval at a following board meeting. The four UAA Community Campus Master Plans were still being finalized at the time the narratives were submitted for the February 2010 board meeting and will be posted electronically at least one week prior to the February 2010 board meeting and then separately distributed by thumb drive or paper format at the meeting on February 18. Status Update on ֱCampus Master Plan The three primary themes that developed during earlier Master Planning efforts (Emphasize Main Campus, Strengthen Campus Spine and Redevelop Existing Clusters) were widely presented and discussed. The culmination of all comments has resulted in a further development and improvement of the Strengthen Campus Spine concept. ֱhas developed planning documents that concentrate on Building Use, Open Space and Parking and Circulation. The Master Planning Committee, sub-committees and Chancellors Cabinet have been very involved in the development of the ֱMain Campus Master Plan 2010, as a short term, midterm and long term vision is articulated. Chancellor Rogers guidance and vision during the development of this plan have been invaluable. The Building Use analysis has recognized a shortage of specific space needs (research space, classrooms that fit the most common class population, library space and student gathering space for example). All of the Building Use development is based on ֱMain Campus existing data. ֱhas also spent considerable time developing concepts for future student housing. ֱwill be presenting the Executive Summary and Table of Contents of the Campus Master Plan. Copies (electronic and printed) will be available at the Board of Regents meeting. The final draft of the ֱCampus Master Plan will be available before the April 2010 board meeting. ֱplans to seek approval of the ֱMain Campus Master Plan at the June 2010 Board Meeting. Status Update on UAA Sports Arena Design An update will be provided by Regent Carl Marrs. E. IT Report to include IT Security Reference 9 CITO Smith will provide an update on security status with university systems and update the committee on current issues of information technology across the university including compliance with new federal regulations. F. 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This is an information and discussion item; no action is required. VI. Future Agenda Items VII. 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