ࡱ>  bjbjVV ><<1 +++++???8wt?y`p???666myoyoyoyoyoyoy*|~poy+66666oy++??y!!!6+?+?my!6my!!iCq?]M?RlJYyy0yl^<4<CqCq&<+iq66!66666oyoy666y6666<666666666 : Audit Status Report As of November 15, 2010 State Legislative Audit Activities None External Audit Reports & Activities Final Reports Issued: FY11 Fringe Benefit Proposed Rates (DCAA) Land Management Credit Report Information Storage (NCCI) ֱFire Service Contract and Emergency Medical Service Contract (KSH) University of Alaska Annual Financial Audit FY10 (KPMG) College Savings Plan and Education Trust of Alaska (PWC) Work in Progress: FY07 Incurred Costs for Fringe Benefits (DCAA) FY08 Incurred Costs for Fringe Benefits (DCAA) Facilities & Administration Rates (DCAA) National Science Foundation Audit of UAA Grants (NSF OIG) Property Control System Analysis (ONR) UA Foundation and Consolidated Fund FY10 (KPMG) UA A-133 Single Audit FY10 (KPMG) FY2011 Annual Audit Plan Italic Items - have been completed or are in progress Special requests and investigations are listed by their audit number in order to maintain confidentiality KPMG External Audit Support Year-end cutoff Inventory observation Cash disbursements & bank transfers Cash depositories Auxiliary fund analysis Unexpended plant fund addition Search for unrecorded liabilities Function and System Reviews Sponsored Programs Effort Reporting Continuous Controls Monitoring in progress, this is an ongoing project UAA PCI Compliance Grant Review Athletics Rural Campus Review Departmental Review (Facilities Maintenance & Operations) in progress from FY10 Follow-up Audits (Follow-up of UAA Facilities, Planning & Construction) in progress from FY10 UAF PCI Compliance Grant Review Procurement Rural Campus Review Departmental Review (Facilities, selected functions) in progress from FY10 Cash Receipts* (includes follow-up of prior cash receipts audit) in progress from FY10 UAS PCI Compliance Departmental Review Rural Campus Review Information Systems Reviews External Security Follow-up Data Security Campus IT General Controls Banner Program Upgrade Follow-up Statewide PCI Compliance Procurement Follow-up Audits Travel in progress from FY10 Reports Issued: Statewide Departmental Cash Receipts (FY09) Final report issued Audits in Review: Statewide Departmental Travel and Travel Card FY2011 Audit Plan Progress and Staffing We are beginning recruitment for a fall student intern at this time, and continue to be fully staffed with our three full-time auditors. MAU Risk Assessments Executive risk assessments were facilitated at each MAU in FY10, with results either presented to the Audit Committee or scheduled for presentation. The consolidated risk register was presented by Julie Baecker, chief risk officer, to the full Board of Regents at the June meeting. Internal Audit utilized the results during development of the audit plan for FY11, and made notes on audit topics for future years. Risk Services and Internal Audit plan to facilitate the executive risk assessments again in FY11 with each MAU, as well as facilitate detailed risk assessments with a department or function selected by each MAU. This is scheduled to begin after the new year. Other Department Activities Continuous Controls Monitoring This is an ongoing project that involves analytical tests which run automatically on a prescheduled basis. An auditor has been assigned to the follow-up of results from tests, refinement of tests, and development of new tests. Potential Duplicate Payments by Accounts Payable Potential Scheduled Payments (unauthorized) Representational expenditures with inappropriate funding sources Gifts Exceeding $25 Threshold Potential Duplicate Payroll Checks Terminated Employees on the Payroll Phantom Employees Quality Assessment Review (QAR) Progress chart attached Enterprise Risk Management and Risk Assessments Participation on the Payment Card Industry (PCI) Compliance Committee Lead for development of the request for proposal (RFP) for the FY11 external security review ToolTitleCompleted DateNotesTool 1Preparation and Planning for Conducting a QA12/1/2008CompletedTool 2Self-Assessment GuideIn-progress, completion expected by November 19, 2010Tool 3Chief Audit Executive Questionnaire5/13/2009CompletedTool 4Audit Customer Survey7/24/2009CompletedTool 5Internal Audit Activity Staff Survey6/18/2009CompletedTool 6Interview Guide - Board (Audit Committee) Member12/16/09Completed with Regent Tim BradyTool 7Interview Guide Executive to Whom the CAE Reports5/21/2009Completed with Joe Trubacz, CFOTool 8Interview Guide Senior and Operating Management11/6/2009Completed with Myron Dosch, Controller; Mark Hamilton, President; and scheduled for Dan Julius, Vice President for Academic Affairs.Tool 8AInterview Guide Chief Information Officer2/04/10CompletedTool 9Interview Guide Chief Audit Executive5/13/10CompletedTool 10Interview Guide Internal Audit Activity Staff12/18/2009CompletedTool 11Interview Guide External Auditor1/5/2010CompletedTool 12IA Activity Structure and Responsibilities1/12/2009CompletedTool 13Risk Assessment and Audit Planning1/20/2009CompletedTool 14Staff Professional Proficiency2/2/2009CompletedTool 15Information Technology2/16/2009CompletedTool 16Assessing Production and Value Added3/9/2009CompletedTool 17Planning and Conducting the Engagement, Work Paper Review, Audit Report, and Monitoring Progress1/22/2010CompletedTool 18Observations and Issues Worksheet40% completion in conjunction with the written report (Tool 20)Tool 19Standards Compliance Evaluation Summary10/29/10CompletedTool 20Reports Explanatory Information40% complete, expect completion by Friday, November 19, 2010     Audit Status Report Page  PAGE 5 of  NUMPAGES 5  PAGE \* MERGEFORMAT 5 Audit Status Report Page  PAGE 1 of  NUMPAGES 5  PAGE \* MERGEFORMAT 1 &')+,-PTU²rcSD4h"h~o>*CJOJQJaJh"h6qCJOJQJaJh"hlh>*CJOJQJaJh"hgtUCJOJQJaJh"hM5CJOJQJaJh"h6q5CJOJQJaJh"hq5CJOJQJaJh"hHC5CJOJQJaJh"h!\[5CJOJQJaJh"h_y5CJOJQJaJh"hW5CJOJQJaJh"h% 5CJOJQJaJh~5CJOJQJaJ ,-PUy9 q  C ~ x`gdR x`gd]%xgd 7 x`gd 7 x`gdZl4xgd) Lgd x`gdLxgdlhgdlh$a$gd% UVy8  A B C | } ~ vgXgI:Ih"h-pCJOJQJaJh"h:CJOJQJaJh"h}3CJOJQJaJh"h~oCJOJQJaJh"hrCJOJQJaJh"h]%CJOJQJaJh"hpCJOJQJaJh"hj7CJOJQJaJh"h 7 CJOJQJaJh"hZl4CJOJQJaJh"hCJOJQJaJh"hj7>*CJOJQJaJh"hR>*CJOJQJaJ~      ( G H * B N a l Ĵ{snf^VNVFh!\[hP6h!\[h_}6h!\[hM6h{hM6h{h6 hM6h hM6 h(7WhMhV?hM5hnhM6hMhM6h~ohMhTdhM>* h{>* hR>*h"hZl4>*CJOJQJaJh"h^CJOJQJaJh"hHCCJOJQJaJh"h6qCJOJQJaJh"hRCJOJQJaJ~  H  * B a   ! 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