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Board of Regents
Audit Committee Agenda
Tuesday, December 1, 2009; *7:30 a.m. 9:00 a.m.
Room 107 University Commons
University of Alaska Anchorage
Anchorage, Alaska
*Times for meetings are subject to modifications within the November 30 December 1, 2009 timeframe.
Committee Members:
Timothy Brady, Committee Chair Patricia Jacobson
Kenneth Fisher Cynthia Henry, Board Chair
I. Call to Order
II. Adoption of Agenda
MOTION
"The Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Executive Sessions
Executive Session with Internal Audit Director
Executive Session with External Auditors
IV. Ongoing Issues
External Auditor Comments
Education Trust FY09 Audit Status
Internal Audit Status Report
Final Audit Reports Issued
Quality Assessment Review (QAR) Update
Identity Theft Prevention Program
V. New Business
VI. Future Agenda Items
VII. Adjourn
This motion is effective December 1, 2009."
III. Executive Sessions
A. Executive Session with Internal Audit Director
MOTION
"The Audit Committee of the Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, General Counsel Brunner, and such other university staff members as the Audit Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee of the Board of Regents will resume in this room at approximately ____ Alaska Time. This motion is effective December 1, 2009."
(To be announced at the conclusion of executive session:)
The Audit Committee of the Board of Regents concluded an executive session at _____ a.m. Alaska Time in accordance with AS 44.62.310 discussing matters where the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, Internal Audit Director Pittman, General Counsel Brunner, and other university staff designated by the chair of the chair and lasted approximately one and one half hours.
B. Executive Session with External Auditors
MOTION
"The Audit Committee of the Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to audit matters. The session will include members of the Board of Regents, External Auditors Dave Rozema and Daniel Mitchell, General Counsel Brunner, and such other university staff members as the Audit Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee will resume in this room at approximately ____ Alaska Time. This motion is effective December 1, 2009."
(To be announced at the conclusion of executive session:)
The Audit Committee of the Board of Regents concluded an executive session at _____ a.m. Alaska Time in accordance with AS 44.62.310 discussing matters where the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, Internal Audit Director Pittman, General Counsel Brunner, and other university staff designated by the chair of the chair and lasted approximately one and one half hours.
IV. Ongoing Issues
A. External Auditor Comments
Daniel Rozema and Daniel Mitchell from KPMG will discuss with the Audit Committee, audit related matters and answer any questions the committee may have. This is an information item; no action is necessary.
B. Education Trust FY09 Audit Reference 10
Jim Lynch, associate vice president for Finance, will review with the Audit Committee, the Education Trust FY09 audit and answer any questions the committee may have. This is an information item; no action is necessary.
C. Internal Audit Status Report Reference 11
Nichole Pittman, director of Internal Audit, will review with the Audit Committee, the Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary.
D. Final Audit Reports Issued
Nichole Pittman, director of Internal Audit, will review with the Audit Committee, the final audit reports issued since the last Audit Committee meeting and answer any questions members of the committee may have. This is an information item; no action is necessary.
E. Quality Assessment Review (QAR) Update Reference 12
Nichole Pittman, director of Internal Audit, will present to the Audit Committee an update on the Internal Audit departments progress with their QAR. She will answer any questions that members of the committee may have. This is an information item; no action is necessary.
F. Identity Theft Prevention Program
Nichole Pittman, director of Internal Audit, will present to the Audit Committee an update on the UA Identity Theft Prevention Program. She will answer any questions that members of the committee may have. This is an information item; no action is necessary.
V. New Business
VI. Future Agenda Items
VII. Adjourn
Agenda
Audit Committee
December 1, 2009
Anchorage, Alaska
Audit Committee Agenda: Page PAGE 3 of NUMPAGES 4
Audit Committee Agenda: Page PAGE 1 of NUMPAGES 4
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