ࡱ>  Cbjbj GW9>>---8e-@u u ( ".6"J" ACCCCCC`C-u$""u$u$C gp+++u$l  A+u$A++ , Xݱf-%vd-0%էX V"h"J+#<D#1V"V"V"CCS(V"V"V"u$u$u$u$V"V"V"V"V"V"V"V"V"> G: Agenda Board of Regents Meeting of the Full Board November 30-December 1, 2009 Room 107 University Commons University of Alaska Anchorage Anchorage, Alaska Times for meetings are subject to modifications within the November 30-December 1, 2009 timeframe. Monday, November 30, 2009 I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Presidents Report VI. Public Testimony VII. Presentation on the Nursing and Allied Health Programs VIII. Approval of FY11 Operating and Capital Budget Requests and Report on Performance Evaluation IX. Approval of the 10-Year Capital Improvement Plan X. Approval of Federal Stimulus Receipt Authority Request XI. Consent Agenda A. Finance Committee 1. Report on and Acceptance of the University of Alaska FY2009 Audited Financial Statements 2. Report on and Acceptance of the FY2009 Education Trust of Alaska Audited Financial Statements 3. Authorization of Sale of General Revenue Refunding Bond 2009 Series P XII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee D. Finance Committee E. Human Resources Committee F. Legislative Committee G. Planning and Development Committee XIII. Approval of Revision to 2010 Meeting Schedule and Approval of 2011 Schedule XIV. Election of Board Officers XV. Approval of Revisions to Corporate Authority Resolution XVI. Alaska Commission on Postsecondary Education Report XVII. UA Foundation Report XVIII. UA Athletics Report XIX. Future Agenda Items XX. Board of Regents' Comments XXI. Adjourn This motion is effective November 30, 2009." III. Approval of Minutes MOTION "The Board of Regents approves the minutes of its regular meeting of September 24-25, 2009 as presented. This motion is effective November 30, 2009." MOTION "The Board of Regents approves the minutes of its regular meeting of October 30, 2009 as presented. This motion is effective November 30, 2009." IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Litigation % Labor Contracts % Real Estate and matters that will affect the reputation or character of a person or persons related to presidential search. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately ____________ hours. This motion is effective November 30, 2009. (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). V. President's Report VI. Public Testimony [Scheduled for 10:00 a.m.] Public testimony will be heard at approximately 10:00 a.m. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. VII. Presentation on the Nursing and Allied Health Programs Reference 1 Chancellor Fran Ulmer and Associate Vice President Karen Perdue will lead a presentation on nursing and allied health programs at the University of Alaska Anchorage and the system. VIII. Approval of FY11 Operating and Capital Budget Requests and Report on Performance Evaluation Budget References Sent Separately Reference 2 The President recommends that: MOTION #1 The Board of Regents approves the FY2011 operating budget request in accordance with the plan as presented. This motion is effective November 30, 2009. MOTION #2 The Board of Regents approves the FY2011 capital budget request in accordance with the plan as presented with maintenance of existing facilities as its highest priority. This motion is effective November 30, 2009. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of Alaska represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION President Hamilton and Associate Vice President Rizk will provide an in-depth review of UAs FY11 Operating and Capital Budget Requests. During the presentation, changes from the previous drafts will also be discussed. Reference 2 provides the University of Alaska Performance Evaluation report. Associate Vice President White will provide highlights of the university's recent performance on key measures, as well as future performance expectations in context of operating conditions, recent investments and proposed FY11 budget increment requests. The performance evaluation report also includes long-range fiscal and performance plan scenarios, outlining revenue, expenditure, and performance expectations under maintenance and growth scenarios. IX. Approval of the 10-Year Capital Improvement Plan Reference Sent Separately The President recommends that: MOTION The Board of Regents approves the 10-Year Capital Improvement Plan for FY11-FY20. This motion is effective November 30, 2009. POLICY CITATION In accordance with Regents Policy 05.12.032: (A) Annually, within the capital budget process, each MAU will prepare and update a 6-year capital plan proposal. The MAU 6-year capital plan proposals, which are developed based upon approved strategic, academic and other planning assumptions, will be consolidated into a systemwide 6-year capital plan in accordance with guidelines approved by the board and procedures established by the chief finance officer. The systemwide 6-year capital plan will be presented to regents committees responsible for facilities and budgeting for review and comment prior to submission to the full board for approval. Once the 6-year capital plan is approved, the MAU 6-year capital plans shall consist of those projects in the sequence and with the funding sources as identified in the board-approved 6-year capital plan. (B) The 6-year capital plans shall be reviewed and updated each year as part of the capital budget submission process. Year one of the approved systemwide 6-year capital plan, exclusive of any operating leases and other property or facilities funded from current operating funds, shall become the universitys capital budget request for the next capital appropriation cycle. (C) Each MAU shall include as part of its budget submittal such information regarding reportable leased facilities as may be requested by the chief finance officer. RATIONALE AND RECOMMENDATION Associate Vice Presidents Duke and Rizk will present the proposed 10-year Capital Improvement Plan. The scope of the 6-year capital plan has been extended in order to display additional information that is congruent with the 10-year fiscal plan submitted to the State of Alaska. The proposed 10-year Capital Improvement Plan incorporates each MAUs highest priority renewal and renovation (R&R) projects, with the annual requirement continuing to be the highest funding priority. The R&R Annual Requirement, coupled with the Reducing Deferred Maintenance & Renewal Backlog amount, if funded would allow each MAU to address their most critical projects. New Construction, Planning and Design for Future New Construction, Community Campus Feasibility Study, Community Campus Construction, and Receipt Authority components make up the balance of the long-range plan and annual budget request. The Proposed 10-year Capital Improvement Plan will be presented to the Board for approval at the November 30, 2009 meeting. Also included is a list of construction projects submitted and ranked by each MAU, categorized by mid-term (FY14-FY16) and long-term (FY17-FY20). This list includes construction projects which may be included in future capital budget requests. The inclusion of a project in the 10-year plan does not guarantee a request for project funding. Given the changing nature of the economy and political climate over a 10-year horizon, capital needs and priorities will change. An annual review is necessary to evaluate the changing needs and opportunities for each campus. X. Approval of Federal Stimulus Receipt Authority Request The President recommends that: MOTION The Board of Regents approves the federal stimulus receipt authority request as presented. This motion is effective November 30, 2009. POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the university represents an annual operating plan stated in fiscal terms. All budgetary requests shall be adopted by the board prior to submittal to the Office of the Governor or the legislature." RATIONALE/RECOMMENDATION Associate Vice Presidents Rizk and Duke will also provide an update regarding federal stimulus funding. The requested federal stimulus receipt authority will allow the University of Alaska to accept federal stimulus grants that have been awarded. A list of grants for which federal stimulus receipt authority has been requested will be provided at the meeting. Tuesday, December 1, 2009 VI. Public Testimony (continued) [Scheduled for 9:00 a.m.] Public testimony will be heard at approximately 9:00 a.m. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. XI. Consent Agenda MOTION The Board of Regents approves the consent agenda as presented. This motion is effective December 1, 2009. A. Finance Committee 1. Report on and Acceptance of the University of Alaska FY2009 Audited Financial Statements Reference 13 MOTION "The of Regents accepts the FY2009 Audited Financial Statements as presented. This motion effective December 1, 2009." 2. Report on and Acceptance of the FY2009 Education Trust of Alaska Audited Financial Statements Reference 10 MOTION "The Board of Regents accepts the FY2009 Education Trust of Alaska Audited Financial Statements as presented. This motion effective December 1, 2009." 3. Authorization of Sale of General Revenue Refunding Bond 2009 Series P Reference 14 MOTION "The Board of Regents adopts the bond resolution for University of Alaska General Revenue Refunding Bond 2009 Series P as presented. This motion is effective December 1, 2009." XII. New Business and Committee Reports A. Academic and Student Affairs Committee B. Audit Committee C. Facilities and Land Management Committee D. Finance Committee E. Human Resources Committee F. Legislative Committee G. Planning and Development Committee XIII. Approval of Revision to 2010 Meeting Schedule and Approval of 2011 Schedule The President recommends that: MOTION The Board of Regents approves the revision of the September 2010 meeting location from Fairbanks to Juneau and approves the schedule for 2011. This motion is effective December 1, 2009. Calendars for 2010 and 2011 are included in the agenda on pages 3 and 4. 2010 Retreat January 26-27, 2010 Anchorage Regular Meeting February 17-18, 2010 Fairbanks Regular Meeting April 15-16, 2010 Dillingham Regular Meeting June 3-4, 2010 Anchorage Summer Briefing August 10, 2010 Audioconference Regular Meeting September 23-24, 2010 Juneau Meeting re Budget November 2, 2010 Anchorage Annual Meeting December 9-10, 2010 Fairbanks 2011 Retreat January 26-27, 2011 Anchorage Regular Meeting February 17-18, 2011 Anchorage Regular Meeting April 14-15, 2011 Palmer Regular Meeting June 2-3, 2011 Fairbanks Summer Briefing August 10, 2011 Audioconference Regular Meeting September 22-23, 2011 Juneau Meeting re Budget November 2, 2011 Fairbanks Annual Meeting December 8-9, 2011 Anchorage XIV. Election of Board Officers In accordance with Board of Regents' Bylaws, at the annual meeting of the Board of Regents, the officers of the board shall be elected by a simple majority vote. MOTION "The Board of Regents elects as chair of the Board of Regents: ___________________________. This motion is effective December 1, 2009." MOTION "The Board of Regents elects as vice chair of the Board of Regents: ___________________________. This motion is effective December 1, 2009." MOTION "The Board of Regents elects as secretary of the Board of Regents: ___________________________. This motion is effective December 1, 2009." MOTION "The Board of Regents elects as treasurer of the Board of Regents: ___________________________. This motion is effective December 1, 2009." XV. Approval of Revisions to Corporate Authority Resolution Reference 3 The President recommends that: MOTION "The Board of Regents approves the Corporate Authority Resolution, as revised to reflect changes in titles of officers resulting from the Board of Regents' elections, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective December 1, 2009." The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute investment and banking transactions for the University of Alaska. Because of changes in officers of the board, a current resolution is necessary in order to execute timely investment and banking transactions. XVI. Alaska Commission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education. XVII. UA Foundation Report A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. XVIII. UA Athletics Report A report will be given by Regent Drygas, the Board of Regents representative for UA Athletics. XIX. Future Agenda Items XX. Board of Regents' Comments XXI. 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