ࡱ> #` .Ibjbj >?\ ___82`l`h6a6a:papapabbbRTTTTTT$;hvxlbbllx papag'p'p'pl \ papaR'plR'p'p>pa*a 0x_l$bN40nXbe'pgibbbxxo^bbbllll$)DD  Agenda Board of Regents Facilities and Land Management Committee Thursday, April 17, 2008; *3:00 p.m. 5:00 p.m. Ted Ferry Civic Center Ketchikan, Alaska *Times for meetings are subject to modifications within the April 1718, 2008 timeframe. Committee Members: Michael Snowden, Chair Robert Martin Timothy Brady, Vice Chair Kirk Wickersham Fuller Cowell Mary Hughes, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Facilities and Land Management Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda A. Approval of the University of Alaska Anchorage Social Sciences Building (SSB) Joint PhD Space Build Out and Mechanical Systems Renewal B. Approval to Increase the Total Project Budget for the University of Alaska Anchorage Integrated Science Building IV. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress and Other Projects B. Update on IT Issues V. New Business VI. Future Agenda Items VII. Adjourn This motion is effective April 17, 2008." III. Full Board Consent Agenda A. Approval of the University of Alaska Anchorage Social Sciences Building (SSB) Joint PhD Space Build Out and Mechanical Systems Renewal Reference 11 The President recommends that: MOTION The Facilities and Land Management Committee recommends that the Board of Regents approves the Formal and Schematic Project approval for the UAA Psychology Joint PhD Program and Social Science Building Renewal for a total project budget not to exceed $2,941,963.00. This motion is effective April 17, 2008. POLICY CITATION In accordance with Regents Policy 05.12.042 Formal Project Approval (FPA) represents approval of the Project including the program justification and need, scope, the Total Project Cost (TPC), and funding plan for the project. It also represents authorization to complete the development of the project through the schematic design, targeting the approved scope and budget, unless otherwise designated by the approval authority. A FPA is required for all projects with an estimated TPC in excess of $2.5 million. This is so that the project construction funding can be included in the universitys capital budget request, unless otherwise approved by the board. In accordance with Regents Policy 05.12.043, schematic approval represents approval of the location of the facility, its relationship to other facilities, the functional relationship of interior areas, the basic design including construction materials, mechanical, electrical, technology infrastructure and telecommunications systems, and any other changes to the project since FPA. Unless otherwise designated by the approval authority or a material change in the project is subsequently identified, Schematic Design Approval also represents approval of the proposed cost of the next phases of the project and authorization to complete the design development process, to bid and award a contract within the approved budget, and to proceed to completion of project construction. Provided however, if a material change in the project is subsequently identified, such change will be subject to the approval process described in P05.12.047. This renewal project is a combined Formal and Schematic Project Approval. The work is scheduled for this summer. Bids have been received and all four are within project cost parameters. The authority for approval of this project (with a TPC of $2,941,963) is the Facilities and Land Management Committee. RATIONALE AND RECOMMENDATION Narrative Description The Legislature approved funding for required renewal of the Social Sciences Building (SSB) and renovation for program delivery for the new Joint Psychology PhD Program in the FY07 capital budget. Approximately 3,000 square feet of space on the third floor will be reconfigured to accommodate the new joint PhD program, approved by the Board of Regents. Because SSB is 33 years old, many of the building systems are at the end of their service life. This phase will implement the renovation for the Joint PhD Psychology Program space and building system upgrades as part of the overall building renewal for SSB. These base upgrades will support future departmental renovations for the rest of the building. This is the third phase of this project. The funding source is the FY 07 capital appropriation for the College of Arts and Science Joint PhD program (17043-564256). Phase I Restrooms project is complete ($777,517.00); Phase II Elevator Renewal is awarded but work is pending ($107,520.00) summer break. The design and construction process will utilize LEED guidelines for renovation and comply with sustainable design and construction practice. Mechanical infrastructure improvements to the building will be incorporated into the renovation space for the Joint Psychology PhD program. These improvements are summarized below: Interior FeaturesPhD space The ceiling and lighting system will be replaced with energy efficient fixtures and lamping with an estimated reduction in Lighting Power Density of 70% from the existing system. Heating will be provided using radiant ceiling panels eliminating the need for hot water baseboard assemblies resulting in a reduction for piping runs for heating. All door hardware replaced and upgraded to meet ADA code. Corridor walls of offices and rooms have clear and frosted glazed assemblies promoting maximum daylight into the space as well as a sense of spaciousness while maintaining privacy. These assembles are demountable and reconfigurable at no additional cost over conventional construction. This will result in lower construction costs for future reconfigurations. Building Heating System -- Replacement of existing cast iron boilers with high efficiency modulating boilers -- Replacement of building circulation pumps with variable speed pumps -- Replacement of boiler room heating piping and main distribution piping -- New glycol make up tank, expansion tanks and air separator for the building heating system -- New boiler controls and heating system controls -- Domestic hot water heater replacement with high efficiency condensing hot water heaters Building Air Handling Upgrades to the main building air handling unit DDC controls will provide demand control ventilation to the building. This will insure minimum outside air ventilation is being provided to the building without providing unnecessary levels of outside air during periods of low occupancy. Renovation space for the PhD program will house research rooms, a classroom with videoconferencing and distance learning equipment, faculty offices, support staff and student study/ library area. Building Fire Alarm System Existing Fire Alarm system will be replaced with an addressable Class A system building wide. Addressable systems are computer-based technology that pinpoints which device is in alarm and hence, cuts down response time during a fire. The Edwards EST system interfaces with existing Siemens technology used by UAA campus wide. 2. Proposed Cost and Funding The funding source is the FY 07 capital appropriation for the College of Arts and Science Joint PhD program (17043-564256). College of Arts & Sciences Joint Psychology PhD, Program $2,941,963 Previous Phases: Phase IRestroom Upgrades Approved 6/07 - Completed 9/07 Cost $777,517 Phase IIElevator Upgrade Approved 6/07 Bids came in over budget. Scope was revised. Contract in process. Completion date 7/08. Cost (Elevator Upgrade Fund) $77,000 Cost (Joint PhD Psychology fund) $30,520 Total $107,520 TOTALS: Phase III Balance of appropriations $2,941,963 Phase I Restrooms 777,517 Phase II Elevator 30,520 Total Appropriations $ 3,750,000 3. Estimated Total Project Cost See Reference 11. Consultant(s) ECI Hyer, RSA Engineering 5. Schedule for Completion Selection of Design Consultant October 2006 Schematic Approval November 2007 Construction Documents Completed January 2008 Bid Project February 2008 Construction Period May August 2008 Beneficial Occupancy Date August 2008 B. Approval to Increase the Total Project Budget for the University of Alaska Anchorage Integrated Science Building Reference 12 The President recommends that: MOTION The Facilities and Land Management Committee recommends that the Board of Regents approve a Total Project Budget Increase for the Integrated Science Building of $4,000,000 from $87,000,000 to $91,000,000; and approve the fund source of $2M in FY07 Receipt Authority be changed from Federal Grants to UAA unrestricted funds. This motion is effective April 17, 2008." POLICY CITATION In accordance with Regents' Policy 05.12.047, approval levels required in the source of funds, increases in budget, or material changes in project scope identified subsequent to the Schematic Design Approval shall be determined by the Universitys chief finance officer based on the extent of the change and other relevant circumstances. This determination requires judgment, but will generally be based on the nature of the funding source, the amount, and the budgetary or equivalent scope impact relative to the approved Budget at Schematic Design Approval. Changes with an estimated impact in excess of $1.0 million will require approval by the Board based on recommendations from the Facilities and Land Management Committee. RATIONALE AND RECOMMENDATION Background The Integrated Science Building (ISB) has been in development since April 2001. UAA has developed a detailed program plan that itemizes space needs to support the science programs. The plan integrates multiple disciplines within the science curriculum for both undergraduate and graduate instruction. This facility will relieve a critical shortage of instructional lab space for core science. The current lack of instructional lab space has limited the ability of science programs, like chemistry and biology, to deliver core undergraduate curriculum needed for majors and high priority non-majors, such as nursing and engineering. From the initiation of the project seven years ago to planning and construction currently in progress, the project goals have remained consistent. The project goals include: To integrate the sciences for a multidisciplinary approach To create flexibility and functionality To form a campus precinct for the sciences To incorporate logical phasing and growth potential To promote pedestrian and all-weather connectivity To enhance interaction faculty/faculty, faculty/student, student/student To create a home for the integrated sciences To maximize growth potential for the future campus To enhance key program relationships on campus Develop the site in a sensitive manner To identity view potentials To maximize sunshine exposure for appropriate program elements To develop/extend the campus core To create a sense of place/image The project received initial funding via the 2002 GO Bond ($8.4 million). The Board of Regents granted Formal Project Approval in December 2004 for ISB phase 1 at $30M. Funding discussions for the project continued over several capital budget cycles. Capital request strategies focused on amassing total project funding to build a single ISB, rather than a number of smaller building phases, in order to meet program goals and to maximize construction dollars. Additional funding was received via capital appropriation in FY06 ($21.6 million) and more recently in FY07 ($55 million, $2 million receipt authority). The Project Schematic Design Approval was approved in June 2006, with a TPC of $87 million. In FY06, the decision was made to deliver the project via the Construction Management at Risk (CM@Risk) delivery method, whereby a selected Construction Manager joined the project team during the schematic design phase to assist the University with project scheduling, cost estimating, and constructability reviews. The university engaged the construction services of the CM@R to clear the proposed site in Fall 2006 while the building design was being finalized. Once the design was approximately 90% complete (Nov 2006); the University had the CM@R procure the steel for the building so that it could be fabricated, shipped and on site for erecting during the summer of 2007. Bringing the CM@R on to do the site prep and steel procurement while design and contract approval were ongoing allowed the project an early start, saving the project a years worth of inflation cost ($6M) and approximately a year in schedule. In the spring of 2007, the university negotiated a guaranteed maximum price (GMP) with the CM@Risk firm to construct the project in an efficient and cost effective manner. The project design team is led by Zimmer Gunsel Frasca Partnership and the Construction Manager at Risk is Cornerstone Construction Company, Inc. In March of 2007 the CM@R proposed a GPM of $72M, which was in excess of the funding allocated for construction. The designer and CM@R value engineered over $3M of equipment and material costs and the University deferred approximately $5.28M in work (Vivarium, Planetarium MEA, Auditorium MEA and AV equipment package) and administrative changes to be able to award the construction project at $63.6 M. In September 2007, UAA received permission to use $2M of approved state-appropriated ISB funding from the equipment and furnishing line item to the build out of the Vivarium. Because UAA has attempted, unsuccessfully, to procure equipment by obtaining federal grants using the $2M in receipt authority. UAA now plans to use the $2M of receipt authority, in a different way. By changing the source of funding for this receipt authority to UAA unrestricted funds, UAA will finance previously deferred scope items including the Architectural, Mechanical and Electrical work for the Auditorium and Planetarium and AV equipment. Construction changes, including building out the Vivarium, have zeroed out the equipment budget line. Consequently, UAA has focused on obtaining private funding to equip the ISB. That effort has proved successful. On February 5, 2008, UAA received a pledge from ConocoPhillips that included $4M for ISB equipment. This $4M will eliminate the equipment shortfall and also fund the planetarium projector. To obtain this $4M, the project TPC must be increased by $4M to a new TPC of $91M. 2. Funding Source(s) FY02 GO Bond Proceeds $ 8,400,000 FY06 Capital Appropriation $21,600,000 FY07 Capital Appropriation $55,000,000 FY07 Receipt Authority (UAA General Fund) $ 2,000,000 FY 08 Donor Gift for Equipment and Projector $ 4,000,000 Revised Total Project Cost $91,000,000 3. Estimated Total Project Cost See Reference 12. 4. Schedule for Completion Schematic Design March 2006 June 2006 Design Development June 2006 September 2006 Site Prep & Utility Tie-in Summer 2006 Fall 2006 Construction Spring 2007 Summer 2009 Building Occupancy Fall 2009 5. Prior Approval Actions: Formal Project Approval Phase I December 2004 TPC $30M Schematic Project Approval June 2006 TPC $87M IV. Ongoing Issues Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects Reference 13 Joe Trubacz, chief finance officer, and campus facilities representatives will update the committee regarding the ongoing investment in capital facilities and answer questions regarding the status report on active construction projects approved by the Board of Regents, implementation of recommendations by the external consultants, functional use survey, space utilization analysis, and other recent activity of note. This is an information and discussion item; no action is required. B. Update on IT Issues Reference 14 Chief Information Technology Officer Smith will report on the status of IT security review and remediation. At Statewide Administration and the University of Alaska Fairbanks, remediation work is proceeding based on the external security review. External security reviews at the University of Alaska Anchorage and the University of Alaska Southeast will begin this spring. CITO Smith will also discuss the growing problem of preservation of online information. V. New Business VI. Future Agenda Items VII. 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