ࡱ> #` bjbj\.\. ;>D>DcM bbbvRRR8>RRvZSZS(SSST.U/U VA$fhΩve9b7aTT7a7ae SSgccc7av lSbSc7accl6,b SNS 킒@RaQ*$0{D;b6DT Db |;UYc[4 ^.;U;U;Ueeqc^;U;U;U7a7a7a7av$DD&"5v"5vvv  Agenda Board of Regents Meeting of the Full Board February 7-8, 2007 Juneau, Alaska Times for meetings are subject to modifications within the February 7-8, 2007 timeframe. Wednesday, February 7, 2007 Egan Conference Room, Centennial Hall I. Call to Order [Scheduled for 9:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. Approval of Revisions to Board of Regents Bylaws VI. Approval of Revisions to Regents Policy VII. Legislative Briefing VIII. Presidents Report IX. Public Testimony X. Facilities and Land Management Items A. Schematic Design Approval for the Fine Arts Building Code Corrections Phase II B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects C. Update on IT Issues XI. Human Resources Update XII. Academic and Student Affairs Items A. Approval of Bachelor of Science in Construction Management at the University of Alaska Anchorage B. Approval of Deletions of Academic Degree Programs at the University of Alaska Fairbanks C. Student Services Update D. Vice President for Academic Affairs and Research Update XIII. Approval of Corporate Authority Resolution XIV. Approval of Industrial Security Resolution XV. Alaska Commission on Postsecondary Education Report XVI. UA Foundation Report XVII. Future Agenda Items XVIII. Board of Regents' Comments XIX. Adjourn This motion is effective February 7, 2007." III. Approval of Minutes MOTION #1 "The Board of Regents approves the minutes of its annual meeting of December 6-7, 2006 as presented. This motion is effective February 7, 2007." MOTION #2 The Board of Regents approves the minutes of the meeting of January 19-20, 2007 as presented. This motion is effective February 7, 2007. MOTION #3 The Board of Regents approves the minutes of the emergency meeting of January 23, 2007 as presented. This motion is effective February 7, 2007. IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations % Real Estate Transactions % Litigation and matters that could affect the reputation or character of a person or persons related to personnel matters. The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ Alaska Time. This motion is effective February 7, 2007." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). V. Approval of Revisions to Board of Regents Bylaws Reference 1 MOTION The Board of Regents approves the revisions to the Board of Regents Bylaws, as presented. This motion is effective February 7, 2007. BYLAWS CITATION Board of Regents Bylaws provide that: Bylaws may be amended by a majority vote of the board at any regular or special meeting. Any proposed amendment, however, must be filed with the secretary of the board at least 14 days prior to the meeting at which the proposed bylaw or amendment to these bylaws will be acted upon, and a copy of the proposed bylaw or amendment to these bylaws will immediately be transmitted by the secretary to each member of the board. RATIONALE/RECOMMENDATION Reference 1 includes a marked up and a clean version of recommended revisions to Board of Regents Bylaws. These revisions are a result of the board-requested review of policy and regulation. VI. Approval of Revisions to Regents Policy Reference 2 MOTION The Board of Regents approves the renumbering and revisions to Regents Policy Part 1 Mission and General Provisions, and Regents Policy 02.01 University President. This motion is effective February 7, 2007. RATIONALE/RECOMMENDATION Reference 2 includes a marked up and a clean version of recommended revisions to Regents Policy Part 1 and Regents Policy 02.01. These revisions are a result of the board-requested review of policy and regulation. VII. Legislative Briefing Wendy Redman, vice president for University Relations, and Pete Kelly, director of Government Relations, will provide information to the Board of Regents to prepare them to meet with individual legislators following the morning session of the full board meeting. After meeting with legislators, regents will return to Centennial Hall to report on the meetings held during the afternoon. Thursday, February 8, 2007 Glacier View Room, Egan Classroom Building, UAS Campus VIII. President's Report [scheduled for 8:00 a.m.] IX. Public Testimony Public testimony will be heard at approximately 8:00 a.m. on Thursday, February 8, 2007 in the Glacier View Room, Egan Classroom Building, University of Alaska Southeast campus. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. The chair will determine when public testimony is closed. X. Facilities and Land Management Items A. Schematic Design Approval for the Fine Arts Building Code Corrections Phase II Reference 3 The President recommends that: MOTION The Board of Regents approves the Schematic Design Approval for the Fine Arts Building Code Corrections Phase II. The Total Project Budget for this phase shall not exceed $8,250,000. This motion is effective February 8, 2007. POLICY CITATION In accordance with Regents Policy P05.12, Schematic Design Approval (SDA) represents approval of the location of the facility, its relationship to other facilities, the functional relationship of interior areas, the basic design including construction materials, mechanical, electrical, technology infrastructure, and telecommunications systems, and any other changes to the project since Formal Project Approval. Unless otherwise designated by the approval authority or a Material Change in the project is subsequently identified, SDA also represents approval of the proposed cost of the next phase(s) of the project and authorization to complete the Construction Documents process, to bid and award a contract within the approved budget, and to proceed to completion of project construction. Provided, however, if a Material Change in the project is subsequently identified, such change will be subject to the approval process described below. Projects with an estimated Total Project Cost in excess of more than $4.0 million will require approval by the Facilities and Land Management Committee. Since the committee is not meeting at this time, this approval is being forwarded to the full board. RATIONALE AND RECOMMENDATION Background The Fine Arts Complex on the ֱcampus was completed in 1970 along with the Elmer E. Rasmuson Library. The Art Wing portion of the building has had limited upgrades and renewal since the original construction. In 1998, the Fine Arts Complex received project approval from the Board of Regents to begin investigation and scope definition to identify all needed repairs and renewal work in the complex. The design team separated the complex into three separate phases of work. These phases consisted of the (a) Art Wing, (b) Music Wing and associated Charles Davis Concert Hall, and (c) Salisbury Theatre, Great Hall, KUAC and associated support rooms and offices. Phase I of this process renewed the Music Wing and the associated Charles Davis Concert Hall and was completed in the spring of 2003. In addition, the Art Wing and Theatre Wing renewal projects were designed through the design development phase and then placed on hold until additional funding could be obtained. Project Scope This project will be the second phase in the overall revitalization of the Fine Arts complex and will focus on the Art Wing portion of the complex. This project will also address a small number of critical need items for the Theatre Wing. These critical need items will be included as additive alternates to the Art Wing bid package, and will be included in the construction project as current funding allows. A third phase will be required to address all remaining renewal/code correction items at the Theatre Wing, including the Great Hall and KUAC space. The following are the major work items for this project: ADA and Exiting Deficiencies: The Art Wing elevator interior finishes, restrooms, drinking fountains, and door hardware will be replaced to meet ADA requirements. In addition the non-code compliant exiting pathways of the Art Wing will be brought up to current code standards. Mechanical items: The ventilation system for the Art Wing will be removed and replaced. The new ductwork and air handling systems will provide proper temperature control of the Art Wing, and will also bring the exhaust system for the kilns/metalsmithing and other art processes up to safe, code compliant standards. Hydronic heating systems will be replaced throughout the building. Plumbing systems will be replaced in the studio areas to meet current user needs. The direct digital controls for the heating and ventilation systems will be upgraded from pneumatic to electronic controls. Electrical items: The majority of the Art Wing building lighting system will be replaced or upgraded to meet current code standards. The electrical distribution system will be replaced with new panels, conduit and wiring and will be designed to allow for future expansion. Outlets will be added through the building to match current usage requirements. A new computer data and voice system will also be extended from the recently renovated Music Wing. Architectural Items: Ceiling and floor finishes throughout the Art Wing will be replaced and walls will be repainted. Bulletin boards will be replaced with glass covered boards. The existing exterior wood curtain wall system will be replaced with a modern aluminum curtain wall system. Existing dilapidated casework will be replaced throughout the Art wing with stainless steel cabinets and chemical resistant countertops. The gallery will have new plywood substrate installed to allow for hanging of artwork. A portion of the roof area will be built out to accommodate new ductwork. This built out area will be finished out architecturally and used as a computer art and drawing studio. Theatre Wing: Intended items that will be addressed for the Theatre Wing are replacement of outdated air handling equipment systems in the theatre backstage, set construction, and seating area. This work will also entail building a new mezzanine level to allow for maintenance of the air handling equipment. These mechanical items will be included as additive alternates in the Art Wing construction package. In addition, code compliant moveable seating risers will also be purchased to allow for expansion of the seating capacity during larger theatre productions. No Art in Public spaces will be funded from this capital appropriation because the funding is for revitalization. ֱallocates Art in Public spaces for any building that is funded for new construction with capital funding. Small scale schematic drawings are included as Reference 3. Prior Approvals or Actions Formal Project Approval Board of Regents approval NTE $8,250,000 December 2006 Approval of ֱFY99 Deferred Maintenance Projects (Fine Arts Phase 1) Board of Regents approval NTE $8,473,000 June 1998 Approval to reallocate $378,600 of ֱFY99 (Fine Arts Phase 1 DM) Board of Regents approval NTE $8,094,400 June 1998 Schematic Approval of ֱFY99 Deferred Maintenance Project (Fine Arts Phase 1) F&LM Committee approval NTE $8,094,400 December 2001 Funding Source Amount FY07 Capital Appropriation $8,250,000 Variance Report The schedule has been modified to perform the Art Wing work starting the spring semester of 2008. It is the intent to solicit bids for this project in the summer of 2007. This will allow materials to be ordered prior to the beginning of construction. The schedule will also allow the possibility of performing Theatre Wing work prior to January 2008. Schedule for Completion: Construction Documents May 2007 Bid Project June 2007 Award July 2007 Project Construction January 2008 August 2008 Project Budget See following:  Recommendation Approval authorizes the MAU to proceed with the design documents, bidding and award, and construction. The administration recommends that the Facilities and Land Management Committee approve the Schematic Design Approval as presented. B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects Reference 4 Associate Vice President for Facilities Richard Schointuch and campus representatives will update the board regarding the ongoing investment in capital facilities and answer questions regarding the status report on active construction projects approved by the Board of Regents, implementation of recommendations by the external consultants, a functional use survey, a space utilization analysis, and other recent activity of note. C. Update on IT Issues Chief Information Technology Officer Smith will report on IT issues of note. XI. Human Resources Update Reference 5 Associate Vice President Beth Behner will review progress to date on the following items: -- Vice President for Academic Affairs Search -- Health Care / Wellness Program -- Human Resources Redesign -- Labor and Employee Relations (Reference 5) XII. Academic and Student Affairs Issues A. Approval of Bachelor of Science in Construction Management at the University of Alaska Anchorage Reference 6 The President recommends that: MOTION "The Board of Regents approves a Bachelor of Science in Construction Management at the University of Alaska Anchorage. This motion is effective February 8, 2007." POLICY CITATION Regents' Policy 10.04.02 Degree and Certificate Program Approval, states "All academic and certificate program additions, deletions, major revisions, and offerings of existing programs outside the State of Alaska will be approved by the Board of Regents." RATIONALE/RECOMMENDATION Reference 6 contains the rationale for approval of this program. University administration will review the proposal with members of the board. B. Approval of Deletions of Academic Degree Programs at the University of Alaska Fairbanks The President recommends that: MOTION "The Board of Regents approves the deletion of the following academic degree programs at the University of Alaska Fairbanks: 1. M.S. in Botany 2. M.S. in Zoology This motion is effective February 8, 2007." POLICY CITATION Regents' Policy 10.04.02 Degree and Certificate Program Approval, states "All academic and certificate program additions, deletions, major revisions, and offerings of existing programs outside the State of Alaska will be approved by the Board of Regents." RATIONALE/RECOMMENDATION The administration at the University of Alaska Fairbanks recommends the deletion of the M.S. in Botany and M.S. in Zoology. Of 78 masters degree students currently enrolled in the Biology and Wildlife department, only four students are enrolled in the M.S. Botany program and only one student is enrolled in the M.S. Zoology program. The department of Biology and Wildlife offers an M.S. in Biology and it is an adequate alternative to both of these programs. In recent years, the biological sciences have been moving away from structuring programs between plant sciences and animal sciences. Instead, programs now are generally structured by level of organization - biochemistry, cell and molecular biology, physiology, ecology and evolution. Additionally, course offerings for these two degrees will continue to be offered for the M.S. Biology students; therefore, there will be little effect on the curriculum, personnel or budget. C. Student Services Update Assistant Vice President Oba will provide an update on UAs outreach activities to increase both college readiness and financial aid awareness. The discussion will include familiar programs such February ֱ Frenzy (FFF); College Goal Sunday (CGS); UA View book and also include two new program: I Know I Can and the 6th Grade Poster Campaign. In addition, AVP Oba will provide a status report on the Tuition Task Force investigating predictable (guaranteed) tuition at UA. D. Vice President for Academic Affairs and Research Update Vice President Dorman will update the Board of Regents on items of interest from the office of the Vice President for Academic Affairs and Research. XIII. Approval of Corporate Authority Resolution The President recommends that: MOTION "The Board of Regents approves the Corporate Authority Resolution, as may be revised to reflect any change in names of regents, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective February 8, 2007." The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute investment and banking transactions for the University of Alaska. Because of changes in membership on the Board of Regents, a current resolution is necessary in order to execute timely investment and banking transactions. XIV. Approval of Industrial Security Resolution The President recommends that: MOTION "The Board of Regents approves the Industrial Security Resolution as revised to reflect changes in board members, and authorizes the Chair and Secretary of the Board to sign the resolution. This motion is effective February 8, 2007." RATIONALE/RECOMMENDATION The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures. The resolution is identical to resolutions previously passed except for revisions to Board of Regents appointments. XV. Alaska Commission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education. XVI. UA Foundation Report A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. XVII. Future Agenda Items XVIII. Board of Regents' Comments XIX. 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