ࡱ> surwxD` Hbjbj 8?\ fff8dhʘ(s EGGGGGG$^hkosk g:$ \ EEn {i'f y<RR@R@R7kkU^Ha4a  Agenda Board of Regents Facilities & Land Management Committee Thursday, February 16, 2006; *1:30 p.m. 3:00 p.m. Centennial Hall Juneau, Alaska *Times for meetings are subject to modification within the February 15-16, 2006 timeframe. Committee Members: Michael Snowden, Committee Chair Robert Martin Timothy C. Brady Brian D. Rogers Cynthia Henry Mary Hughes, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Facilities & Land Management Committee adopts the agenda as presented. Call to Order II. Adoption of Agenda III. New Business A. Total Project Cost Increase for College of Rural and Community Development Bristol Bay South Addition B. Schematic Design Approval School of Fisheries and Ocean Sciences Building at Lena Point IV. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects B. Update on IT Issues V. Future Agenda Items A. Regent Strategic Plan Session Committee Plan VI. Adjourn This motion is effective February 16, 2006." IV. New Business A. Total Project Cost Increase for the CRCD Bristol Bay Campus South Addition Reference 10 The President recommends that: MOTION The Facilities and Land Management Committee approves a Total Project Cost Increase to the College of Rural and Community Development Bristol Bay Campus South Addition from $1,900,000 to $2,575,000, an increase of $625,000. This motion is effective February 16, 2006. POLICY CITATION In accordance with Regents Policy 05.12.04.I, approval levels required for changes in the source of funds, increases in Budget, or Material Changes in project scope identified subsequent to Schematic Design Approval shall be determined by the universitys chief finance officer based on the extent of the change and other relevant circumstances. This determination requires judgment, but will generally be based on the nature of the funding source, the amount, and the budgetary or equivalent scope impact relative to the approved Budget at the Schematic Design Approval stage, and assigned as follows: Changes with an estimated impact in excess of $0.4 million but not more than $1.0 million will require approval by the Facilities and Land Management Committee. RATIONALE AND RECOMMENDATION Background The Bristol Bay Campus, located in Dillingham, is one of six campuses in the College of Rural and Community Development. The Bristol Bay Campus is the source for post-secondary academic and vocational education delivered by distance and local courses to 33 Bristol Bay communities. It is a non-residential campus attended by 784 students from the region. The Bristol Bay Campus consists of a single story facility that is just over 10,000 square feet in size. Approximately 4,400 gsf is original construction and an additional 5,600 gsf was built in 2003. More than 4,600 gsf of the new south addition space remained unfinished and plans to renovate the existing 4,400 gsf were not accomplished due to a lack of funding at the time. The facility supports administrative and educational space. The existing facility has three classrooms, computer lab, offices, storage, and other support spaces. The facility is overcrowded and the campus has made inefficient multi-functional use out of most of the spaces. Design for the addition to the facility was completed in 2003. The documents called for the complete build-out of the south addition along with several other scopes of work in various additive alternates. Due to a lack of funding at the time of the bid, the alternate work was not completed. The existing design documents have produced the schematic design for the current addition completion project, thus the accelerated design and bidding schedule. The approved scope of this project is to provide finishes for architectural, mechanical, and electrical items in the south addition as well as the original construction. In the south addition, new paint, carpet, and ceiling tiles will be installed. Two new bathrooms will receive fixtures, tile, and new lights. New HVAC units and duct work will provide fresh air into the new space. Finally, electrical outlets and data outlets will be terminated and readied for use. In the original construction area, offices will be remodeled into classrooms with new finishes and the existing restrooms will be refurbished. An existing fire sprinkler system will be demolished and a new system installed throughout the entire facility. In addition to new construction, the City of Dillingham requires the project to construct a supplemental parking area adjacent to the ֱproperty. The new 24-space lot will provide year round parking capacity for the university and the neighboring museum/public library. The parking lot and the area around the facility will be landscaped with hardy native trees and shrubs as wells as perennial and annual flowers. Expanded Project Scope In January 2006, the campus received additional funding from a Federal EDA grant that, combined with partial matching funds from the College of Rural and Community Development, will allow additional construction at the campus building to supplement the existing scope. It will address specific program needs not covered previously due to insufficient funds. A new chemistry lab will be constructed within the existing vocational lab this lab will serve new science programs at the campus. This and additional work to be accomplished with these funds includes: New Chemistry Lab with chemical storage and fume hood Operable partition walls to divide larger seminar rooms into smaller classrooms Additional restroom renovation in the older portions of the building Additional HVAC for the existing computer room Prior Approvals or Actions Approval to construct south addition shell December 2002 Formal Project Approval (Chair F&LMC) August 2005 Schematic Design Approval (CFO) September 2005 Project Budget See following page for adjustments proposed to the budget.  EMBED Excel.Sheet.8  Funding in hand: FY06 State Capital Budget Appropriation $1,200,000 Federal Title III Grant $ 750,000 Federal EDA Grant $ 500,000 Matching Funds by CRCD $ 125,000 Total Funds Available $2,575,000 Schedule for completion: Construction Documents January 2006 Bid Period February 2006 Construction Contract Award March 2006 Construction Completion September 2006 Recommendation Approval by the Facilities and Land Management Committee formally authorizes the MAU to proceed with the additional design work and adjust the project budget accordingly. The administration recommends that the committee approve the increase to Total Project Cost as requested. The Total Project Cost Increase request, Project Goals, and Floor Plans are included as Reference 10. B. Schematic Design Approval for the SFOS Lena Point Building Reference 11 The President recommends that: MOTION The Facilities and Land Management Committee approves the Schematic Design for the School of Fisheries and Ocean Sciences Building at Lena Point for a Total Project Cost not to exceed $21,500,000. This motion is effective February 16, 2006. POLICY CITATION In accordance with Regents Policy 05.12.D, Schematic Design Approval (SDA) represents approval of the location of the facility, its relationship to other facilities, the functional relationship of interior areas, the basic design including construction materials, mechanical, electrical, technology infrastructure, and telecommunications systems, and any other changes to the project since Formal Project Approval. Unless otherwise designated by the approval authority or a Material Change in the project is subsequently identified, SDA also represents approval of the proposed cost of the next phase(s) of the project and authorization to complete the Construction Documents process, to bid and award a contract within the approved budget, and to proceed to completion of project construction. For the Schematic Design Approval, if there has been no Material Change in the project since the Formal Project Approval, approval levels shall be as follows: Projects with an estimated Total Project Cost of more than $4.0 million will require approval by the Facilities and Land Management Committee. RATIONALE AND RECOMMENDATION Background The Board of Regents approved this project on December 9, 2004 for a TPC of $11,500,000. The TPC was based on the funding available. In July 2005 a FY06 capital appropriation of $10.0M was approved. This approval represents the incorporation of the FY06 appropriation for a new TPC of $21.5M. The proposed facility at Lena Point will provide long term support for the School of Fisheries and Ocean Sciences (SFOS) and its academic and research mission. The SFOS program in Juneau is currently located in the 15,600 gsf Anderson Building adjacent to the existing NOAA Auke Bay lab facility. The new building will be co-located with NOAA at Lena Point. This proximity is critical to the quality and success of the SFOS fisheries program, particularly given the small scientific community in Juneau. The joint development of new facilities is essential to both NOAA and ֱand a Memorandum of Agreement for the project was executed in July 2000. The ֱSFOS program shares the Anderson Building with University of Alaska Southeast (UAS). There are currently nine SFOS faculty members and 40 full time graduate students located in Juneau. Three faculty members, a statistical computing laboratory/classroom and auxiliary student space have been forced into leased space off campus. The construction of the new facility will allow for consolidation of classes, research facilities and faculty currently spread between two locations. The project will provide space for expanding the faculty, visiting scholars and continuing expansion of the graduate program. It will also provide space for undergraduate students based in Fairbanks to take advanced fisheries courses and carry out senior thesis work. Growth in the UAS and ֱacademic programs and faculty are limited by space constraints. UAS will be able to utilize the entire Anderson Building when SFOS relocates to Lena Point in 2008. UAS biology faculty needs laboratory space in the building, but there is currently no open laboratory space available. Lack of laboratory resources will affect the ability of both ֱand UAS to hire and retain faculty, and also to compete for external funding and increase the PhD student body. Project Scope The proposed facility will be three-story, approximately 31,000 gsf and is planned to accommodate instructional and research activities, providing long-term support for the SFOS and its academic and research mission. The utilities for the entire site, being constructed under NOAAs construction contract, are nearly complete. ֱhas contributed a pro rata share of the cost to construct these utilities and extend them to the building site for this facility. These utilities include fresh water, sewage treatment, and seawater supply and filters that are essential elements of the program. The building is being designed to contain research and teaching space, administration, and support areas. These include nine analytical labs, two seawater labs, one each research computer lab, teaching lab, classroom and seminar room. The administrative wing includes offices for the director, administrative support, faculty, graduate students and tech/post docs. Support space includes conference rooms, student commons, and break rooms. Other support areas are mechanical, electrical, maintenance, receiving/storage, etc. The facility will also have ample circulation, study, and interactive spaces. A service yard will support the building with outdoor seawater tanks, freezer sheds, specimen storage, haz-mat storage, dumpsters, transformer, and various fuel/gas storage tanks. The parking lot conforms with local zoning requirements and accommodates 98 regular and 6 handicap spaces. For a detailed description of the facility with comprehensive space allocations, see the Schematic Design Approval request and accompanying drawings included as Reference 11. Prior Approvals or Actions Approval of Revenue Bonds $1.7M April 1998 Authorization of funds for planning, design, site acquisition and development, and initial construction nte $1.7 M June 1998 Total Project Cost Increase $1.7M - $2.5M March 2002 Formal Project Approval TPC $11,500,000 December 2004 Approval to use CM@Risk Delivery Mode September 2005 Formal Project Approval TPC $21,500,000 September 2005 Project Budget See following page for adjustments proposed to the budget. UNIVERSITY OF ALASKAProject Name:SFOS Facility at Lena PointMAU:UAFBuilding:Date:20-Jan-2006Campus: Prepared By: M. RuckhausProject #:2000048 JULPAccount No.: 513260-50216Total GSF Affected by Project:31,000 PROJECT BUDGETOriginalSchematicA.Professional ServicesConsultant Basic Services$2,145,000$2,408,251 Consultant Extra Services $41,000 $41,000 Site Survey$10,000 $10,000 Soils Engineering$10,000 $10,000 Testing$15,000$15,000 Plan Review / Permits$85,000 $93,688 Other$0$0 Professional Services Subtotal$2,306,0002,567,939 B.ConstructionGeneral Contractor$13,200,0000$13,200,000 Other Contractors (Voice/Data)$100,000$100,000Construction Contingency $1,320,000 $1,155,000 Art$132,000$100,000 NOAA Utilities$2,000,000 $2,000,000 Construction Subtotal$16,752,000$16,555,000 Construction Cost per GSF$536$534 C.Equipment and FurnishingsEquipment $200,000$200,000 Furnishings$200,000$200,000 Make Ready/Move In$100,000$50,000 Equipment and Furnishings Subtotal$500,000$450,000 D.Administrative CostsAdvance Planning$0 $0 Parking/Staging$0 $0 Misc. Expenses$200,000$188,000 Project Management  $1,737,883$1,738,785 Administrative Costs Subtotal$1,937,883$1,926,785 E.Total Project Cost$21,495,883$21,499,724Total Project Cost per GSF$689$694 F.Total Appropriation(s)$21,500,000$21,500,000 Funding in hand: University Land Grant Endowment (Interest), June 1998 amended March 2002* $2.5 million State General Obligation Bond, November 2002 $9.0 million FY06 Capital Appropriation $10.0 million TOTAL $21.5 million *A history of this accounting was provided in the Formal Project Approval documentation presented to the Board in September 2005. Schedule for completion: 100% Construction Docs October 2006 CM@Risk Selection March 2006 Construction NTP September 2006 Vertical Construction January 2008 Recommendation Approval by the Facilities and Land Management Committee formally authorizes the MAU to proceed through construction documents and, barring any proposed increase in Total Project Cost or material change, authorizes construction of the project. The administration recommends that the committee approve the Schematic Design as presented. The Schematic Design Approval request and Schematic Drawings are included as Reference 11. V. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects Reference 12 Associate Vice President for Facilities Richard Schointuch and campus representatives will update the committee regarding the ongoing investment in capital facilities and answer questions regarding the status report on active construction projects approved by the Board of Regents, implementation of recommendations by the external consultants, functional use survey, space utilization analysis, and other recent activity of note. This is an information and discussion item; no action is required. B. Update on IT Issues Reference 13 Steve Smith, chief information technology officer, will review the University of Alaskas network increase justification. See Reference 13 for additional information. Future Agenda Items A. 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L\$13,730[AAA!AAAT R/@@ LOther (Interim Space Needs)[!AA'!'!A!A'a!NAA;A!TAAA;'TX uR/@@ LP$0AATX !R/@@ LP$0AARp Arial0?e xāeāex 0&i&0n0we Ű0we 0we|0%J 5ͷ0$ & q ! weM&dv% T`6/@@`LxConstruction SubtotalTAA;!'A;!AA!NAA!A!A% T]/@@] L`$1,550,015AA!AAA!AAATL]/@@L] L`$2,115,798AA!AAA!AAA% T,:z/@@%L Total Construction Cost per GSF!!!!!!GA!A!TAA;!'A;!AA!TA;!!AA'![NG% T`oz/@@LT$44AAAT`z/@@LT$53AAA% TX /@@LPC.T!T /@@LEquipment and FurnishingsNGG!GhAG'!AGG!GG.G!AG!GGA% T /@@ L`Equipment NAAAaAA!!TXu/@@LP$0AATX!/@@LP$0AAT--/@@ LdFurnishingsGA'A;AAA;T|u-/@@L\$100,000AAAA!AAAT|:!-/@@:L\$100,000AAAA!AAAT</@@<LpMake Ready/Move InaA;A!TAAA9!aA9A!!ATX<u/@@<LP$0AATX<!/@@<LP$0AA% T0O/@@"LEquipment and Furnishings SubtotalNAAAaAA!!AAA!GA'A;AAA;!NAA!A!A% T|oO/@@L\$100,000AAAA!AAAT|O/@@L\$100,000AAAA!AAATX[/@@[LPD.T!T[^/@@[LtAdministrative CostsQGh!G!A'.A'!@A!TGA'A% T~q/@@LlAdvance PlanningNA9AA;A!NAAAAATXuq/@@LP$0AATX!q/@@LP$0AAT /@@LlParking/StagingNA';AA!N!AAAATXu/@@LP$0AATX!/@@LP$0AAT/@@LhMisc. Expensesa;;!!N9AAA;A;Txu/@@L\$11,000AAA!AAATx{!/@@{L\$11,775AAA!AAAT$/@@LpProject ManagementN'AA;!!aAAAAAaAA!TT$/@@LP !T|u$/@@L\$186,985AAAA!AAAT|:!$/@@:L\$245,427AAAA!AAA% T3/@@3LAdministrative Costs SubtotalNAaA;!'A!9A!TA;!;!NAA!A!A% T|0o/@@0L\$197,985AAAA!AAAT|0/@@0L\$257,202AAAA!AAA% TF/@@LxE. Total Project CostN!!!GG'A!!N.G!AA'!TGA'% T&oF/@@& L`$1,950,000AA!AAA!AAATF/@@ L`$2,575,000AA!AAA!AAA% TU/@@UL Total Project Cost per GSF!!!!!GA!A!N'AA;!!TA;!!AA'![NGT`Uo/@@ULT$51AAAT`U/@@ULT$61AAA% Th/@@L|F. Total ApprrpriationG!!!GG'A!!QGG..G.!A'!GG% T&oh/@@& L`$1,950,000AA!AAA!AAATh/@@ L`$2,575,000AA!AAA!AAA% % % " !% %   gt  T|//@@| L`DillinghamTAAAAa% % " !% %   t  T|/@@| L`1/10/2006A!AA!AAAA% % " !% %   %  T` /@@LTTBDGNT% % " !% %   g  T W/@@  LhBristol Bay N';!A!NA9!!% % " !% %     T| y/@@ L\WohlfordpAA!A'A% % " !% %   g%  TM /@@ L`2006 BBSAAAAA!NNNN% % " !% %   %  T/G/@@/LTotal GSF Affected by Project:GA!A![NG!N!!A;!AA!A9!N'AA;!!% % " !% %   G  T|WB/@@L\Original['AAA% % " !% %   G  Txh B/@@hL\RevisedTA9;AA% % " !% %   G  TQ/@@Q L`7/22/2005A!AA!AAAA% % " !% %   G  T6Q>/@@6Q L`1/10/2006A!AA!AAAA% % " !% %   x% % " !% %   q' % (   &% 6% Ld}!??Ldy!??Ldy!??Ld&-&y!??Ld6=6y!??Ldy!??Ldy!??% 6&% Ld%m!??Ld`g`y!??Ldpwpy!??% >6% Ld>>!??% 6`% Ld_!??% 6!% Ld !!??% x6!% Ldx x!??% )6% Ld))!??' % ( % 6% Ld!??' % ( % 6% Ld!??' % ( % 6i % Ldh !??' % ( % i 6% Ldi i $!??% )6% Ld))!??' % ( % 6C% LdB!??% 6C% LdB!??% K6% LdKK!??% K6% LdKK!??' % ( % 363&% Ld3:%3m!??' % ( % 6i% Ldh!??% 6i% Ldh!??^t $0T ( % ( Ld!??Ld!??Ld!??Ld!??Ld!??Ld!??Ld!??Ld!??Ld: A : !??Ld: A : !??Ld  !??Ld   !??Ld\ c \ !??' % ( % i6\ % Ldi[ i!??^t $0T ( % ( Ld\ c \ !??' % ( % i6\ % Ldi[ i!??' % ( % \ 6 % Ld\  \ !??% \ 6 % Ld\  \ !??%  6 % Ld   !??' % ( %  6 % Ld   !??%  6 % Ld   !??%  6 % Ld   !??% $ 6< % Ld$ ; 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"x * #< "<a@ #|D l` D l` D #<f  "<`  "<`  !<  "< "| * "|* "| *  !<  "<  "<  #<@  #<@  #<@   ,   ,   ,@   ,@   ,D   ,D   ,D  ,   ,  l  l  ,   ,   ,   ,@  #<@  #<D  , "| *  #<D@  l@  l@  lD  lD   ,   ,  lD lD# " "<@ " "<@  "<@  "  #  ,0   ,4   ,4   ,0   ,0   ,3   ,3@  ! ,  "<  "<  !#<D  #<@  #<@  #<0@  #<0  #<@  #<  #|D!<  !< !<  |f  0f  0f "| "0 "0  #| #0 #0  #0 !| !\ !| "x "x  "|* "0  a"|*  "| * "| "|  a"x* "x * "@* "  @* "* " * " * " * !|@ !| "|/ "|/ "|  / "X  !<  0  !    !<  0  !<f  "<@  "<   "<  "<@  "<  "< "0  "<  !<@  !<@  !<  "<  "< "4  "<  Comma [0] Currency [0] 8 ``i̜̙3f3333f3ffff333ff333f33f33BBB\` 3Project Budget Infop?one-pageOne-Page to the BoardSheet1  ;1 ' Print_Area_MI=+" t RThis Excel Workbook consists of several different "templates" for project budgets.(Cells with formulas have been protected.LIf you have any recommendations to improve these spreadsheets, please let meOknow and I will try to incorporate it in the templates for everybody's benefit.Size of Project Contingency $0 - 25,000$25,001-100,000$100,001-250,000$250,001-1,000,000$1,000,001-2,000,000$2,000,001-10,000,000$10,000,001-25,000,000 $25,000,001+pt4Note the following information was used in formulas:8The version date is included on each spreadsheet footer.Project ManagementDDC Administrative Fee Rate:UNIVERSITY OF ALASKAMAU:UAF Project #: PROJECT BUDGETOriginalA.Professional ServicesConsultant Basic ServicesConsultant Extra Services Site SurveySoils EngineeringTestingPlan Review / PermitsOtherProfessional Services SubtotalB. ConstructionGeneral Contractor+Other Contractors (Voice/Data Installation)Construction ContingencyArtOther (Interim Space Needs)Construction SubtotalC.Equipment and Furnishings Equipment FurnishingsMake Ready/Move In"Equipment and Furnishings SubtotalD.Administrative CostsAdvance PlanningProject ManagementAdministrative Costs SubtotalE. Total Project CostF. Total Appropriation(s) Project Name: Building: Campus: Date: Prepared By: Account No.: Travel and TollsConsultant ReimbursablesWork Orders (Telephone and FS)Project Management CheckSalariesProject FundingTotal Project Budget DifferenceMisc. ExpensesFS Operations and MaintenanceOther Contractors FS Engineer ReviewConsultant CA ServicesAMOUNT ANTICIPATEDWORKING ENCUMBERED ENCUMBRANCEBALANCEBid #: Misc.ExpensesAdvertising and PrintingTotal Appropriation:Programming/ScopingDCC TelephoneHVAC BalancingFund OneFund Two Building: Project Name: Total GSF Affected by Project: Construction Cost per GSFTotal Project Cost per GSFParking/StagingDDC Direct Managnement Cost DDC DIRECT%Bristol Bay South Addition CompletionWohlford Dillingham Bristol Bay TBD 2006 BBSA Revised TPC Prepared By:Project Title: Account No.:NewRevised% Total Construction Cost per GSF Total Project Cost per GSFF. Total Apprrpriationz ) ]*_*+M,O,-4.6.e/g/0012   dMbP?_*+%M\\UAF_ENDEAVOUR\HPCOLORLJ8500_QS odXXLetterPRIV0''''\KhC=/"dXX??U} }  } I(     ~ @                       .@$@  (@$@  $@$@  "@$@  @#@  @"@  @!@ @!@ ~  @ >20&4...88888:  !"#$%&'  ! 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Total Apprrpriation*]]]^^^F~ *(0=A* F~ * )LCA* /!!00&+!!!!!!!1"!!!00!!&,!!!!!!!1"!!!00!!&-*#++ yVv**>@* * $ Z    7 r?@7^@AFG G"    Q  '' ' P-  -- @ !-""- @ !"-33- @ !3-DD- @ !D-UU- @ !U-ff- @ !f-ww- @ !w-- @ !-- @ !-- @ !-- @ !-- @ !-P- @ !O-^^- @ !^-- @ !-OO- @ !O-  @ !- -- @ !-- @ !-"Helv-  2  1 2 # 2 2 4 3 2 E 4 2 V 5 2 g 6 2 x 7 2 8 2 9 2 10 2 11 2 :A 2 B 2 C "System7-'- P 2  30-Jul-982 EaRThis Excel Workbook consists of several different "templates" for project budgets.    C2 Va(Cells with formulas have been protected.   [2 ga8The version date is included on each spreadsheet footer. y2 xaLIf you have any recommendations to improve these spreadsheets, please let me   ~2 aOknow and I will try to incorporate it in the templates for everybody's benefit.   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