ࡱ> ` bjbj ;j^r^r^r8rJsJtJt(rtrtrtuuuD#$hvGEuuGrtrtg:8rtrtRurt>t co^^r$ư<˦bb<ubu$uzt'~uuuGG^uuuD2:A$1:A Agenda Board of Regents Meeting of the Full Board September 20-21, 2005 Room 107 University Commons University of Alaska Anchorage Anchorage, Alaska Times for meetings are subject to modifications within the September 20-21, 2005 timeframe. Tuesday, September 20, 2005 I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Executive Session IV. Approval of Honorary Degree and Meritorious Service Awards V. Approval of Appointments to the Sydney Chapman Chair in Physical Sciences VI. Presidents Report VII. Public Testimony VIII. Discussion and Approval of Tuition Rates IX. Discussion and Approval of Revisions to Senior Citizen Waivers X. First Review of FY07 Operating Budget XI. First Review of FY07 Capital Budget XII. Presentation on University of Alaska as an Employer XIII. Consent Agenda A. Facilities and Land Management Committee 1. Formal Project and Schematic Design Approval for the Cold Climate Housing Research Center (CCHRC) 2. Formal Project Approval for School of Fisheries and Ocean Sciences Facility at Lena Point B. Human Resources Committee 1. Acceptance of Bargaining Unit Agreement between the University of Alaska and the United Academics-Adjuncts C. Planning and Development Committee 1. Creation of the Rasmuson Land Sale Quasi-Endowment for the Benefit of the Rasmuson Fisheries Research Center D. Approval of Minutes and Meeting Notes E. Approval of Academic Degree Recipients XIV. New Business and Committee Reports A. Academic and Student Affairs Committee B. Facilities and Land Management Committee C. Human Resources Committee D. Planning and Development Committee XV. Alaska Commission on Postsecondary Education Report XVI. UA Foundation Report XVII. Future Agenda Items XVIII. Board of Regents Comments XIX. Adjourn This motion is effective September 20, 2005. III. Executive Session MOTION The Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations % Real Estate % Retirement Issues % Litigation and matters that could affect the reputation or character of a person or persons related to: % Personnel Matters % Quasi-Endowments % Honorary Degree and Meritorious Service Awards The session will include members of the Board of Regents, President Hamilton, General Counsel Brunner, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ Alaska Time. This motion is effective September 20, 2005. (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters which could affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Brunner, and other university staff members designated by the president and lasted approximately ______ hour(s). IV. Approval of Honorary Degree and Meritorious Service Awards The President recommends that: MOTION "The Board of Regents approves the list of nominees for honorary doctoral degrees as proposed for commencement exercises in the spring of 2006 and beyond, and authorizes Chancellor Jones, Maimon, and Pugh to invite the approved nominees and announce their acceptance. This motion is effective September 20, 2005." POLICY CITATION Regents Policy 10.03.02 states The Board of Regents will approve individuals to receive honorary degrees and meritorious service awards and confer these degrees and awards. RATIONALE AND RECOMMENDATION Recommendations submitted by the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast for recipients of honorary degrees were sent under separate cover for Board of Regents review prior to the September 20-21, 2005 board meeting. V. Approval of Appointments to the Sydney Chapman Chair in Physical Sciences The President recommends that: MOTION "The Board of Regents approves the appointments of: __________________________________________________________________ to fill the Sydney Chapman Chair in Physical Sciences. This motion is effective September 20, 2005." POLICY CITATION Regents Policy 10.09.01.E states, Appointments to this chair will be approved in advance by the Board of Regents following nomination and screening procedures by the faculty of natural sciences. RATIONALE/RECOMMENDATION The rationale and recommendation were included under executive session cover to members of the Board of Regents prior to its September 20-21, 2005 meeting. VI. Presidents Report The Presidents Report will include the annual Make Students Count award winners. VII. Public Testimony Public testimony will be heard at approximately 10:15 a.m. on Tuesday, September 20, 2005 and will continue at approximately 8:00 a.m. on Wednesday, September 21, 2005. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting. The chair will determine when public testimony is closed. VIII. Discussion and Approval of Tuition Rates for Academic Years 2007 and 2008 NOTE: Although discussion will take place regarding this subject on September 20, 2005, action will not occur until Wednesday afternoon, September 21, 2005. The President recommends that: MOTION "The Board of Regents approves tuition rates for Academic Years 2007 and 2008 as presented. This motion is effective September 21, 2005." POLICY CITATION Regents Policy 05.10.01 states: Recognizing that state general fund support is not sufficient to pay the full cost of education and that students have a responsibility to contribute to the cost of their higher education, tuition and student fees will be established to the extent practicable in accordance with the following objectives: (1) to provide for essential support to the universitys instructional programs; (2) to make higher education accessible to Alaskans who have the interest, dedication, and ability to learn; and (3) to maintain tuition and student fees at levels which are competitive with similarly situated programs of other western states. Tuition revenues will be used primarily to maintain and expand the educational opportunities provided to students, to preserve and improve the quality of existing programs and support services, to respond to enrollment trends, and to implement new programs. RATIONALE AND RECOMMENDATION In September 2004, the board approved a 10% tuition increase effective AY2006 (fall 2005, spring 2006), and deferred consideration of an additional 10% increase for AY2007 (fall 2006, spring 2007). For AY2007, inclusive of the 4.3% inflation-adjusted rate, a 10% tuition increase is proposed, and a 7% tuition increase is proposed for AY2008, also inclusive of the 4.3% inflation-adjusted rate. University administration proposes that any upward adjustment to the 7% AY2008 rate be directed to a UA needs-based financial aid program. The proposed tuition adjustment for AY2007 is the final increase in the administrations often-stated goal of raising tuition a minimum of 10% each year for four years. The proposed tuition increase of 7% in AY2008 is needed to cover the continued rise in costs throughout the university system. The table below reflects the already-approved AY2006 tuition rates, the proposed 10% tuition increase for AY2007 (inclusive of the inflation-adjusted rate of 4.3%), and the proposed 7% tuition increase for AY2008 (inclusive of the inflation-adjusted rate of 4.3%). AY2006 (fall 2005 and spring 2006)AY2007 (fall 2006 and spring 2007)AY2008 (fall 2007 and spring 2008)Tuition Rate Proposed Tuition Rate (+10%)Proposed Tuition Rate (+7%)Lower Division PWSCC94103110 Kodiak95105112 All Others109120128Upper Division123135144Graduate244268287Non Resident Surcharge254279299 Source: UA Budget and Institutional Research IX. Discussion and Approval of Revisions to Senior Citizen Waivers NOTE: Although discussion will take place regarding this topic on September 20, 2005, action will not occur until Wednesday afternoon, September 21, 2005. The President recommends that: MOTION The Board of Regents approves the following revision to Regents Policy 05.10.08.B regarding senior citizen tuition waivers to read: Regular tuition shall be waived up to 50 percent for Alaska residents who are otherwise age eligible to receive Social Security benefits, with proceeds earmarked for needs-based financial aid; and who register on a space available basis; that is, when courses can accommodate such students in addition to other enrolled students. This motion is effective June 21, 2005. POLICY CITATION Regents Policy 05.10.08.B currently states: Regular tuition shall be waived for Alaska residents 60 years of age and older who register on a space available basis, that is, when courses can accommodate such students in addition to other enrolled students. RATIONALE AND RECOMMENDATION In his April 2005 Scheduled Tuition Adjustment Notice, President Hamilton notified Chair Brian Rogers, and members of the Board of Regents, the Coalition of Student Leaders and the System Governance Council of the following intention: In a recent meeting with the chancellors, they affirmed to me the wisdom in this approach [re: tuition increases] and noted that while Alaska enjoys record-setting oil prices and considerable increases in state revenue, our budget for the next fiscal year remains uncertain. This dynamic should send a clear message to us all; we can never be complacent and must continue to diversify and increase current revenue streams. Therefore, I will continue to work with the chancellors to assure a measured and purposeful approach to tuition rates while maximizing revenue opportunities. To this end, the chancellors recommend the elimination of the UA Senior Citizens Tuition Waiver program. I support their recommendation and propose the programs elimination effective AY2007 (fall 2006). The cost of senior citizen tuition waivers has increased by 45% between FY2001 and FY2005, with the number of seniors using the waiver going up 11% in this same time frame. In FY2005 $404,970 was waived via the senior tuition waiver across the UA system, $25,395 higher than in FY2004 ($379,575). This baby boomer demographic is due to triple in five years. The introduction of this topic has generated much public discourse, some in favor of waiver elimination; some opposed. Possible options have included: Option A: Elimination of the tuition waiver. Option B: Increase the age eligibility requirement to be consistent with full Social Security benefits and waive full tuition. Option C: Increase the age eligibility requirement to be consistent with full Social Security benefits and waive up to 50% of tuition. Option D: Increase the age eligibility requirement to be consistent with receiving full Social Security benefits and waive up to 50% of the tuitionwith proceeds earmarked for needs based financial aid. President Hamilton is proposing Option D, as stated in the above motion. X. First Review of FY07 Operating Budget Reference Bound Separately POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of Alaska represents an annual operating plan stated in fiscal terms." RATIONALE/RECOMMENDATION President Hamilton and Associate Vice President Pitney will lead a discussion on UA's FY07 operating budget request. The proposed FY07 operating budget request includes the necessary resource to cover FY06 adjusted base increases (i.e., contractual and fixed cost increases) plus state funding directed to program enhancements and growth. Consistent with the Board of Regents FY07 operating budget request guidelines, program growth investments will be prioritized on the following principles: Preparing Alaskans to meet the major economic opportunities that will present themselves in future years. Keeping young Alaskans in state attending UA, thus preparing Alaskans to fill legacy jobs. Continuing to build the unique centers of academic excellence UA offers. The program requests will also support UA campuses with existing efforts toward the UA Strategic Plan 2009 goals of student success, research excellence, educational quality, responsiveness to state needs, faculty and staff strength, technology and facility development, and diverse revenue sources. There will be a brief review on the continued integration and implementation of performance budgeting. UAs existing five performance measures provide a practical tool to quantify and articulate progress towards the Boards strategic goals. In the past two months the system office and each MAU have completed their analyses on past trend and future strategies to achieve results on the five primary performance measures. Additionally, there are two process oriented measures added for FY06 to emphasize academic program outcomes assessment and enrollment management planning. These analyses are available at http://www.alaska.edu/swbudget/pm/details.xml. The summary table below is the preliminary draft FY07 operating budget request. The increments include funding for FY06 adjusted base requirements, a new approach to facilities R&R funding, and FY07 program enhancement requests totaling $79.5 million. Of that total, UA generated revenue can fund $32.1 million and the remaining $47.4 million is requested from state appropriations. The separately bound reference provides a more detailed summary of the FY07 operating budget request.  The FY06 adjusted base increment requirements are significant and driven heavily by three abnormally costly yet unavoidable items; retirement system increases, contractually obligated health care cost increases, and utility increases. These three items alone account for $21 million of UAs FY07 state appropriation increment. Other base cost increases include contractually and policy obligated wage increases, new facility operating costs, facility M&R increases and network bandwidth cost increases. Facilities renewal and replacement is a new request in UAs operating budget. This necessary budget item has consistently been requested through UAs capital budget, however, there has not been sufficient nor regular legislative support of capital funding for existing facility R&R. Due to the inconsistent nature of capital funding support for UAs facility R&R requests, UAs deferred maintenance level has increased substantially in the last seven years and now exceeds $400 million. University administration is in the process of investigating multiple budget mechanisms to secure consistent and sufficient annual R&R funding. Within current campus operating budgets, UA has sustained a facilities maintenance funding level of nearly $20 million annually, 1.5% of building value. Additionally, UA has submitted annual capital funding requests of $40-50 million for facilities safety, code and R&R requirements (approximately 3% of building value). In the last seven years, however, legislative capital funding for safety, code and R&R has averaged about $6 million annually, with the highest capital appropriation for R&R reaching $14 million and the lowest being zero in both 2003 and 2004. Using $40 million as the annual R&R requirement and $6 million as the average investment, the cumulative under funding during the last seven years for UAs capital R&R totals $230 million, thus explaining the increase in UAs deferred maintenance level from an acceptable level near $200 million in FY98 to a over $400 million today. The impact of this R&R funding disconnect is accumulated deferred maintenance that is at a level that needs attention. Through this R&R operating request mechanism, university administration is proposing an escalating operating fund request over the next 10 years to accumulate an annual operating fund level of $40 million for facilities R&R requirements. This alone, however, is not sufficient; at the same time, UA must continue safety, code and R&R funding requests in the capital budget, and propose separate legislation that will direct some amount of the states anticipated FY06 and FY07 surplus toward UAs R&R and deferred maintenance requirements. The final funding priorities in the FY07 budget include program enhancement and growth in the following four categories: Continuing program to address state needs Preparing Alaskans for the new jobs Competitive university research investment, and Administrative priorities. Currently, there are over $20 million of campus program requests that are being prioritized within these categories. Attention will be given to programs started in the last couple of years, that are contributing significantly to UAs performance measures, but are supported on funding sources that are not considered base ( i.e foundation funding, workforce development, grants funding, etc.). Additionally, programs that contribute to the imminent workforce requirements for mining, construction and gas operations will be included. Securing support for developing competitive research as a true growth industry option for Alaska is also key in this request. The last growth category is a small amount for several competing administrative needs. The following issues impacting UA's budget request will be discussed during the presentation: FY07 University Generated Revenue Assumptions Tuition rates increase 10% Performance Targets and Assumptions Employee salary and contract provisions are similar to FY06 thus increases at 4.5% PERS and TRS retirement system contribution will increase 5 percentage points of base salary. Health and other staff benefits have been substantial and mitigation of these cost increases will be on the forefront of the planning process. The separately bound reference includes the following documents: FY07 Preliminary Operating Budget Request Proposal Brief Description of Proposed Operating Request Items FY07 Budget Revenue Summary Performance Based Budgeting Whitepaper Listing and Links Additional steps necessary prior to approval of UA's FY07 operating budget request scheduled for the November 1 Board of Regents' meeting include: Incorporating Board of Regents input Incorporating campus performance targets Integrating and aligning the operating and capital budget requests Prioritizing program request for the enhancement/growth categories Developing and refining request amounts and narrative descriptions Developing presentation format consistent with focus/theme XI. First Review of FY07 Capital Budget Reference Bound Separately POLICY CITATION Regents' Policy 05.01.01.A. Budget Policy, states, "The budget of the University of Alaska represents an annual operating plan stated in fiscal terms." RATIONALE/RECOMMENDATION Associate Vice Presidents Pitney and Schointuch will present a preliminary draft of UA's FY07-FY12 capital plan and a preliminary draft FY07 capital budget request. The separately bound reference includes a detailed listing of preliminary draft FY07 capital budget requests by category, the preliminary FY07FY12 capital plan summary, the preliminary FY07FY12 capital plan project detail, and the capital project narrative abstracts. The preliminary draft FY07 capital budget request includes capital funding requests for projects in six different categories totaling $340 million, of which $259 million in funding is being requested from state general funds. Below is a summary of the draft FY07 capital budget request by category.  The magnitude of the FY07 capital budget request represents the backlog of unfunded capital requests from prior years, and represents nearly one-third of the needs listed in the FY07-FY12 six-year capital plan. The FY07 to FY12 six-year plan total of $1.1 billion with $830 million though state appropriation denotes an average annual capital budget need of approximately $200 million with $140 million from state appropriations. For some perspective, UAs FY06 capital budget request totaled $229 million with $118 million requested from state appropriations. In FY06, UA received state capital funding of $48 million. The FY07 request, although large, demonstrates a steadfast commitment to maintaining existing facilities through safety, code, ADA ($24 million) and existing facilities R&R ($72 million) requests. These capital request categories are aligned with the operating request for the first phase of an annual operating fund for facilities R&R. Additionally, the new construction priorities are heavily weighted toward the two primary science facilities that have been included in the last five capital budget requests; the final phase of funding for the UAA Integrated Science Facility ($55 million) and the ֱBiological Sciences Facility, including the West Ridge heating and cooling plant at ֱ($64.5 million). The four items above (safety/code/ADA, facilities R&R, Integrated Science Facility, and Biological Sciences Facility) account for $215 million of the $259 million state appropriation request. Each MAU prioritized, ranked and submitted capital budget requests for consideration in the FY07 request and FY07-12 six-year plan. From these requests, the Facilities Council (FC) ranked the FY07 new facilities projects for the UA system using a scoring template representing the Board of Regents approved guidelines. Following the FC scoring, the Business Council and Chancellors reviewed the listings and made a few modifications. The original scoring priorities and the modifications will be described during the presentation. The board will be asked to provide feedback on the FY07 request and total six-year capital plan level. Although not a recommendation from university administration, the board will be provided with lower capital budget request options and an explanation of the resulting impact. University administration will also review significant changes between the FY06-11 capital plan and the preliminary FY07-FY12 plan. Additional steps prior to approval of UA's FY07 capital budget request and the FY07-FY12 capital plan scheduled for the November 1, 2005 Board of Regents' meeting include: --Incorporating committee input --Refining project descriptions --Refining FY08-12 capital planning levels for safety, code and R&R categories --Formatting and presentation changes to show alignment with UAs performance-based budgeting and Board of Regents request priorities. Wednesday, September 21, 2005 VII. Public Testimony (continued from September 20, 2005) XII. Presentation on University as an Employer Vice President Johnsen will provide a brief initial review of the universitys workforce demographics. This and subsequent briefings will support university efforts at long-term workforce planning. XIII. Consent Agenda MOTION The Board of Regents approves the recommendations as stated below. This motion is effective September 20, 2005. A. Facilities and Land Management Committee 1. Formal Project and Schematic Design Approval for the Cold Climate Housing Research Center (CCHRC) Reference 4 MOTION The Board of Regents approves the Formal Project and Schematic Design Approval request by the University of Alaska Fairbanks for the Cold Climate Housing Research Center as presented. This motion is effective September 21, 2005. 2. Formal Project Approval for School of Fisheries and Ocean Sciences Facility at Lena Point Reference 5 MOTION The Board of Regents approves the Formal Project Approval request by the University of Alaska Fairbanks for the School of Fisheries and Ocean Sciences (SOFOS) Facility at Lena Point as presented and authorizes the university administration to proceed through schematic design (SD) not to exceed a Total Project Cost of $21,500,000. This motion is effective September 21, 2005. B. Human Resources Committee 1. Acceptance of Bargaining Unit Agreement between the University of Alaska and the United Academics-Adjuncts Reference 1 MOTION "The Board of Regents accepts the bargaining unit contract between the University of Alaska and United Academics-Adjuncts for the contract term of January 1, 2005 to December 31, 2007. This motion is effective September 21, 2005." C. Planning and Development Committee 1. Creation of the Rasmuson Land Sale Quasi-Endowment for the Benefit of the Rasmuson Fisheries Research Center MOTION The Board of Regents approves the dedication of the proceeds of the Rasmuson real property sale of approximately $870,000 to a quasi-endowment as presented for the benefit of the Rasmuson Fisheries Research Center Endowment. This motion is effective September 21, 2005. D. Approval of Minutes and Meeting Notes MOTION The Board of Regents approves the minutes of the regular meeting of June 21-22, 2005. This motion is effective September 20, 2005. MOTION The Board of Regents accepts the meeting notes of the special meeting of July 15, 2005. This motion is effective September 20, 2005. MOTION The Board of Regents approves the minutes of the special meeting of August 2, 2005. This motion is effective September 20, 2005. MOTION The Board of Regents approves the minutes of the regular meeting of August 23, 2005. This motion is effective September 20, 2005. E. Approval of Academic Degree Recipients MOTION The Board of Regents approves the list of degree recipients for the summer and fall of 2004 and the spring of 2005. This motion is effective September 21, 2005. POLICY CITATION Regents Policy 10.03.01 states: The official lists of degree and certificate recipients will be established by the Chancellors immediately after the official closing date of each term. The combined lists for the spring and preceding fall and summer terms will be transmitted by the President to the Board of Regents after the spring session. This official list of degree and certificate recipients will be presented to the Board of Regents for their approval at the next regularly scheduled meeting. XIV. New Business and Committee Reports A. Academic and Student Affairs Committee B. Facilities and Land Management Committee C. Human Resources Committee D. Planning and Development Committee XV. 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XVI. UA Foundation Report A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. XVII. Future Agenda Items XVIII. Board of Regents Comments XIX. 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