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Martin, Jr. Cynthia Henry Joseph E. Usibelli, Jr. Mary K. Hughes Brian D. Rogers, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Facilities and Land Management Committee adopts the agenda as presented. Call to Order II. Adoption of Agenda Full Board Consent Agenda Approval of the 2005 Land Management Development Plan Approval to Increase Total Project Cost for the University of Alaska Museum of the North Expansion Approval of Sale of Land Near Ophir, Alaska Approval of Amendment to Gulf Coast Timber Sale Contract UAA ANSEP Building Interim Debt Approval IV. New Business A. Schematic Design Approval – »Ø½·Ö±²„Chiller B. Land Bill Update C. Aurora Warehouse/Office Building Acquisition in Fairbanks (Information Item) D. School of Fisheries and Ocean Sciences Lena Point Update (Information Item) V. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects VI. Future Agenda Items Update on Land Management Policy Planned July 2005 Bond Debt Financing VII. Adjourn This motion is effective February 17, 2005." III. Full Board Consent Agenda A. Approval of the 2005 Land Management Development Plan Reference 11 In accordance with Regents' Policy 05.11.04.A.3 and .5, Land Management advertised and circulated for comment the 2005 Development Plan (Reference 11). The Development Plan identifies university investment properties throughout the state that are being considered for development by the university. The Development Plan is sent to legislators and over 225 communities. It is available for review at the three main campuses and is sent to individuals upon request. Advertisements soliciting comments on the Development Plan are run in six newspapers across the state: Anchorage Daily News, Fairbanks Daily News Miner, Juneau Empire, Island News, Peninsula Clarion, and the Petersburg Pilot. The public comment period regarding the university's 2005 Development Plan ended on January 14, 2005. Public comments are included in Reference 11. Approval of the annual Development Plan is required in accordance with Regents' Policy 05.11.05.A.2, and represents the first step in determining the feasibility of a project. In keeping with the board's direction for responsible management practices, the public-noticing process prior to the approval of a plan allows the public an opportunity to identify and comment on potential conflicts relating to the properties proposed to be developed, and the administration an opportunity to gauge the general public's acceptance of such a proposal. Comments received on the Development Plan will be discussed with the committee. Approval of the Development Plan begins the detailed analysis of project feasibility. Before proceeding with construction activity associated with any project within the Development Plan that is subsequently anticipated to involve disbursements in excess of $500,000, the administration has been and will continue to submit to the Facilities and Land Management Committee for approval a specific updated plan for any such project, including the project budget and an economic feasibility analysis. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents approve the Land Management 2005 Development Plan as presented and direct the administration to continue its development efforts and carry out the plan to the extent practicable in accordance with Regents' Policy and guidelines set forth above. This motion is effective February 17, 2005." B. Approval to Increase Total Project Cost for the University of Alaska Museum of the North Expansion Reference 12 BACKGROUND The UA Museum Expansion Project received initial project approval on September 26, 1997. The total project cost was not a part of the motion. The design team of GDM/HGA was then hired after an extensive search for an architectural team. The design team began work on site in August 1998. The resulting program for the layout and function of the expanded Museum was approved by Chancellor Wadlow on April 19, 1999. Design was interrupted in September 1999 while fundraising continued. In June 2000, the university presented a revised scope and budget to the Finance, Facilities, and Land Management Committee, and the schematic design for the UA Museum Expansion Project was approved for a total project cost not to exceed $31,000,000. The bids were opened on February 13, 2003. A low bid of $22,923,866 was received from Alaska Mechanical for the construction of the Museum. There were a total of 5 bids with the 3 low bidders within 3.4 percent of each other. The board approved a revised total project cost of $32,750,000 at the February 20, 2003 meeting to fund building construction. Funds for furniture, fixtures and equipment and exhibit design/construction were not included as part of this total project cost approval. The board agenda write-up indicated there was $3,394,234 for these non-construction expenditures. SCOPE OF WORK The expanded Museum includes 43,791 square feet of new space and the renovation of 40,280 square feet of the existing Museum. The expanded Museum will add an art gallery, collection and research storage, laboratories, curator/staff offices, an auditorium, an expanded lobby, classroom space and a new retail museum store. Due to deficiencies in the vapor barrier in the existing building, it will require complete reconstruction of its exterior skin. The existing building interior spaces are modified to achieve the goals of the original program. The project is broken into two components to allow the Museum to stay open to the public and to continue research and education. The first component will construct the new addition to the east of the existing building. Site work (Phase 1) was completed during the summer of 2002. The staff will move to the new addition as the renovation of the existing building is beginning. Renovation is scheduled to be complete in May 2005 with exhibits installed in Fall 2005. VARIANCE The construction of the Museum expansion is complex. There have been multiple changes during the construction project and the original completion dates have been delayed. Overall construction costs (including professional services; construction contract change orders and contingencies; and administrative costs) have exceeded estimates and the project is not yet complete; thus, an increase to the total construction costs in the amount of $4,500,000 is being requested at this time. As of this writing, the university is in negotiations with the construction contractor to enter into a comprehensive change order to cover construction issues through November 2004. A portion of the requested increase would fund this comprehensive change order and resolve construction issues to date. Renovation of the existing portion of the building is just beginning. Every effort is being made by the university’s construction management team to contain costs. As with any major renovation project, unforeseen conditions are anticipated and, with all due diligence, these contingencies have been factored into the requested increase. It needs to be noted, however, that emerging and unknown issues prevent the university from assuring the board that the requested amount, even with its contingency, will ultimately satisfy the total construction funding needs of this project. Concurrent with this board action to increase the total project cost, the additional funds raised by the UA Museum Expansion Campaign are being incorporated. Although there has been an increase in the funds raised over time, the use of the funds remains the same. Funds not used directly for construction are being used to design and construct the exhibits for the new galleries, for furniture and equipment for the new offices and labs, and for Museum support for the construction project. These non-construction tasks are budgeted at $4,750,000. FUNDING The revised Total Project Cost for the Museum Expansion will be changed as follows: BoR Approval for Construction $32,750,000 *Increase for Costs Associated with Construction $ 4,500,000 Associated costs for exhibits and FF&E $ 4,750,000 New Total Project Cost $42,000,000 *Increased construction costs include $550,000 (Professional Services), $3,750,000 (Construction and contingencies) and $200,000 (Administrative Costs). Funding sources for the Total Project Cost are as follows: Funding in hand: UA Museum Expansion Campaign $22,000,000 State Appropriations $15,500,000 Funding needed: Statewide Pledge $1,000,000 Combination of borrowing funds, museum receipts, unrestricted funds and reallocation $3,500,000 New Total Project Cost $42,000,000 ESTIMATED SCHEDULE Phase I Construction Complete: February 2005 Phase II Construction Complete: May 2005 Ribbon Cutting September 2005 Warranty Complete May 2006 PROJECT BUDGET See following page. UNIVERSITY OF ALASKA  ProjectUA Museum Expansion MAU:UAF Building:UA MuseumDate:Dec. 21, 2004 CampusFairbanksPrepared By:C. Adamczak Project #:2002145 MUEPAccount No.:515312-50216PROJECT BUDGETOriginal February 2003RevisedA.Professional ServicesConsultant Basic Services$3,707,099$4,257,099Consultant Extra Services$158,110$158,110Site Survey$38,790$38,790Soils Engineering$0 $0Testing and Balancing$100,000$100,000Plan Review / Permits$75,000 $75,000Other$11,321 $11,321 Professional Services Subtotal:$4,090,320$4,640,320B.ConstructionConstruction Contract$23,586,866$25,945,553Other Contractors$170,000$170,000Construction Contingency (Change Orders)$2,358,687$3,750,000Art$0$0Other (»Ø½·Ö±²„Facilities Services Work Orders)$0$0Construction Subtotal:$26,115,553$29,865,553C.Equipment and FurnishingsEquipment$0Furnishings$0Make Ready/Move In$0Equipment and Furnishings Subtotal:$0$4,750,000D.Administrative CostsAdvance Planning$50,000$50,000Misc. Expenses$80,650$80,650Project Management$2,412,453$2,612,453Administrative Costs Subtotal:$2,543,103$2,743,103E.Estimated Total Project Cost$32,748,976$41,998,976F.Total Available Funds$32,750,000$42,000,000 Approval would increase the Total Project Cost for the UA Museum of the North Expansion project from $32,750,000 to $42,000,000, an increase of $9,750,000. The President recommends that: MOTION “As required by Regents’ Policy 05.12.04, the Facilities and Land Management Committee recommends that the Board of Regents approve the Total Project Cost Increase request for the University of Alaska Museum of the North Expansion as presented, and authorize the university administration to proceed through construction completion not to exceed a Total Project Cost of $42,000,000. This motion is effective February 17, 2005." C. Approval of Sale of Land Near Ophir, Alaska Reference 13 In July 1961, Emma Wells McKinnon donated approximately 1,480 acres of patented federal mining claims near Ophir (Reference 13) to the University of Alaska as an unrestricted donation. At that time, the property was evaluated and determined to have a value of approximately $14,800. In 1981 the University received a proposal to lease the property for mineral exploration and mining, and in November 1982 a mining lease was negotiated and executed. However, after evaluating the property the lessee determined that the property was not feasible to mine, and the lease was terminated in 1985. Subsequent efforts to lease the property failed to generate any interest. This lack of interest was the result of a combination of factors including the price of gold, limited data concerning the property, apparent low concentrations of gold based on available data, and the remoteness of the property. In September 2004, the university received an unsolicited offer to purchase the property for $200,000. The proposed sale of the property, with requests for comments and solicitations of interest, was advertised in statewide newspapers for six weeks, including publication in the Alaska Miner Journal and brochures distributed at the Alaska Miners Conference in Anchorage in November 2004. The respondents were invited to submit an offer to purchase the property through a Limited Competitive Land Sale. The minimum offer price for the Limited Competitive Land Sale was established at $300,000. This minimum offer price was based on a valuation report of the property conducted by a consultant hired by the university. As a result of the Limited Competitive Land Sale, Land Management received a financed offer of $353,000 for the Ophir property. In accordance with Regents' Policy 05.11.05, real property transactions which have not been approved as part of a Campus Land Acquisition Plan or a Development Plan and which are expected to result in receipts or disbursements of more than $250,000 in value, require board approval. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents approve the sale of the Ophir property and authorize the Director of Land Management to execute all documents necessary to complete the sale of the Ophir property. This motion is effective February 17, 2005." D. Approval of Amendment to Gulf Coast Timber Sale Contract Under Settlement II with the State of Alaska, the University of Alaska received one-time timber cutting rights on three tracts of land on the Gulf Coast between Cordova and Yakutat. The three tracts included the Yakataga Tract, White River Tract and Cape Suckling Tract. In a subsequent settlement with the environmental community and others, the university traded its timber rights at Cape Suckling for timber on what is referred to as the Substitute Tract, at Icy Bay near the Yakataga and White River Tracts. The three tracts comprise an area of almost 60,000 acres. The university’s right to harvest timber on the three tracts expires in 2035. The university has conducted three timber sales at Icy Bay: White River Timber Sale White River Tract (1993 - 1996) Gulf Coast Timber Sale #1 Yakataga/Substitute Tracts (1995 - 2003) Gulf Coast Timber Sale #2 Substitute Tract (1998 - current) All three sales were to Wasser & Winters Company/Wasser & Winters Alaska Company of Longview, Washington (Wasser & Winters) and have resulted in receipts to the university of over $25,000,000. As a result of the depressed timber market over a prolonged period of time, Land Management has negotiated an amendment to the GCTS#2 Timber Sale Agreement which will provide for a one-time advance lump sum stumpage payment to the university in the amount $5.5 million, limit Wasser & Winters’ rights to harvest timber to certain specified cutting units, end timber harvesting by October 2008, and close the sale by October 2009 (currently 2014). The university will continue to hold Wasser & Winters’ cash security and performance deposit in the amount of $3,500,000, plus interest (currently $3,915,227). This amendment will reduce the estimated volume Wasser & Winters is allowed to cut under GCTS#2 from approximately 151 MMBF to approximately 58 MMBF. The amendment will terminate Wasser & Winters’ right to harvest almost 62 MMBF of timber located in environmentally sensitive areas and approximately 31 MMBF of mostly spruce trees located in what is referred to as the "Spruce Flats." In accordance with Regents' Policy 05.11.05, real property transactions that have not been approved as part of a Campus Land Acquisition Plan or a Development Plan and that are expected to result in receipts or disbursements of more than $250,000 in value, require approval by the Board of Regents. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents authorize the Director of Land Management to amend the Gulf Coast Timber Sale and Harvest Agreement between the University of Alaska and Wasser & Winters in substantially the same form as sent to Wasser & Winters on January 21, 2005. This motion is effective February 17, 2005." E. UAA ANSEP Building Interim Debt Approval BACKGROUND The original program concept study was prepared by Kuskokwim Architects and Engineers in September 2002 for the ANSEP/CIL “Long House” facility. Since that time, the project budget and scope have changed significantly. In Spring 2003, a second program concept study was prepared by Kumin and Associates for the facility with several proposed sites in close proximity to the Student Union and Engineering Buildings. In April 2003, UAA administration presented an information item to the Facilities and Land Management Committee on the ANSEP program and facility planning as part of the UAA Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects. In September 2003, the Board of Regents authorized the administration to proceed with design development at a total planning cost not to exceed $500,000, with formal project approval and approval of the schematic design to be accomplished in accordance with Regents' Policy. In December 2003, the design firm of RIM First People was hired to begin design of the ANSEP/CIL facility. At the same time, Chancellor Gorsuch appointed a 12-member ANSEP Design Advisory Committee to provide advice and guidance to UAA faculty, staff, and the design team. This committee includes Alaska Native community leaders, as well as ANSEP students, and has been instrumental in identifying critical design features and program elements for the building. At the June 9-10, 2004, meeting of the Board of Regents, UAA administration presented the ANSEP/CIL project for formal project and schematic approval. The design presented changed from the original concept of a “long house” to resemble a canoe. The board approved the project as presented and authorized the university administration “to proceed through construction documents not to exceed a Total Project Cost of $4.955 million provided all funding is secured.” From June 2004 to September 2004, the design team proceeded with design development. Internal reviews of the documents, including review by AVP Schointuch, were supplemented by independent constructability reviews and an independent cost estimate. PROJECT DESCRIPTION The building will be a 2-story structure designed with a large gathering space, a collaborative learning lab, “quiet” rooms for recitations, a small kitchen, and associated support space and storage. Total building size is currently estimated at approximately 12,000 gsf. SITE The site selected for this project is slightly under an acre in area, located adjacent to the Student Union, and in close proximity to Chester Creek. The proposed site is consistent with the academic campus core zoning identified in the UAA master plan. FUNDING Funding in hand/committed: Denali Commission $ 250,000 Rasmuson Foundation $2,000,000 UA Foundation $ 500,000 Department of Education grant* $ 920,000 Subtotal: $3,670,000 Additional funding requested: FY06 Capital funding request** (included in Governor’s budget) $ 500,000 Bridge financing/additional funding needed $ 785,000 Subtotal: $1,285,000 * Alaska Native Educational Equity, Support and Assistance Act ** $4,445,000 in non-general fund receipt authority is also requested in FY06 SCHEDULE Construction Documents February 2005 Bid Opening April 2005 Award May 2005 Start Construction June 2005 Completion Mid-Spring 2006 PRE-BID DUE DILIGENCE Bring construction project manager on early 3 independent estimates - 2 estimating consultants, 1 general contractor Constructability review with exempt general contractor Design to $3M gives us $400K cushion Design real bid alternates Market the project/construction documents AVPF participates in design reviews at 65% CDs, copies of plans at 95% CDs UAA project management more involved in keeping A&E on track PROJECT BUDGET The total project budget is $4,955,000, as approved by the Board of Regents in June 2004. See next page.  The President recommends that: MOTION “The Facilities and Land Management Committee recommends that the Board of Regents (1) authorize the vice president for finance to arrange for and execute all documents necessary to secure a 12-month line of credit at variable short term rates with a renewable term of up to 24 months total as presented in an amount sufficient to fund the Project Scenario authorized by the Board of Regents on this date, (2) authorize the vice president for finance to utilize working capital to the extent he deems appropriate, (3) direct the vice president for finance to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude longer term solutions presented including future university general revenue bonds, and (4) direct the president to present to the board at a time deemed appropriate by the president a formal long term plan for funding the Project Scenario authorized by the Board of Regents on this date and for funding the completion of the facility. This motion is effective February 17, 2005.” IV. New Business A. Schematic Design Approval - »Ø½·Ö±²„Chiller Reference 14 BACKGROUND The existing »Ø½·Ö±²„central chiller that provides chilled water for all of main campus was installed in 1973 and has a capacity of 860 tons. The chiller is an absorption unit that uses low-pressure steam from the power plant as the energy source. The chilled water is distributed to 12 buildings on main campus via pipes in the utilidor system. A portion of the system is direct buried, not in the utilidors. The chilled water provides environmental cooling for these buildings during the period of May into September. The estimated service life for absorption chillers based on ASHRAE 1995 is 23 years. The current chiller has exceeded its expected life by eight years. The chiller is still operating, but requires significant maintenance, labor and wizardry to operate. The chiller is also no longer able to provide chilled water at the design set point of 42 degrees. When the chilled water is warmer than the design set point, many buildings are unable to be cooled adequately. While there has been only one major failure during peak cooling demand for a weeklong period in 1999, there are frequent short-term interruptions in service. There is an increasing risk of a serious failure with equipment that is past its useful life. In addition, there is a concern that the existing chiller cannot meet the connected load. The recent deferred maintenance projects for Bunnell, Duckering, Brooks and the Library have added additional cooling load to the system. The existing chiller has been unable to provide adequate chilled water at the correct temperature for the last three years during peak days, so it is not known what the actual current peak demand is. The other deficiency of the current facility is lack of redundancy. If the single chiller needs maintenance or repairs there is no environmental cooling for lower campus while repairs are being made. While environmental cooling is not critical to the operation of the campus, the amount of computers and office equipment in the buildings can generate uncomfortable temperatures for students, faculty and staff. The Coffman report done in 2000 evaluated various options for providing environmental cooling for lower campus. The two primary options that were evaluated were central electric and absorption chillers. Other options that were not considered were cooling with well water and individual building chillers. Well water was not considered because the benzene levels in the well water would prohibit the discharge of well water. The individual building chillers were not considered because there is an existing central chilled water distribution system. The cost of installing and maintaining individual chillers significantly exceeds the cost of a central chiller. Also, the smaller individual chillers would use electric power. In the summer months, steam for use in an absorption chiller is a much more economical way to provide chilled water. Since »Ø½·Ö±²„is a cogeneration facility, the maximum energy efficiency is obtained when steam and electric loads are balanced. SCOPE OF WORK The project scope consists of installing two 900-ton absorption chillers in a new building located adjacent to the existing chiller building. The building would be approximately 2,640 gsf. The existing wet cooling tower needs to be expanded by 50 percent. In addition, modification of the chilled water distribution system will be made to eliminate historical problems. The purchase of the chillers and cooling tower has been initiated by »Ø½·Ö±²„(as authorized in the September 2004 approval). The expedited purchase of the major equipment is needed in order to properly design the facility for summer 2005 construction. Bids for the equipment are expected February 18, 2005. The contractor will install the equipment. Project Delivery Method – The Design-Build project delivery method was selected for this project primarily as a schedule tool to position the pricing of the project in the winter months, which should produce the most advantageous pricing for UAF. The Design-Build contracting method is allowable under AS 36.30.265 and Regents' Policy as a 2-step selection. If the traditional Design-Bid-Build method was used, the project would be bidding during the summer (2005) that has historically produced higher pricing in the marketplace. There is a requirement that Design-Build proposals shall not exceed the allocated budget for the contract. Step 1 (Contractor Qualification) was completed December 17, 2004 and Step 2 (Proposal Submittal) Design-Build RFPs will be submitted March 11, 2005 with contract award anticipated by April 13, 2005. Proposed Chilled Water System Description – Two 900 ton chillers will be installed for a total ultimate capacity of 1,800 tons. It is anticipated that the current load is approximately 1,400 tons and the system will be designed to operate at that level. If additional load is added to the system in the future, minor changes to pumps, controls and the distribution system will need to be made at that time. In addition, the pumping scheme would be modified to allow the campus loop to be controlled by a Variable Frequency Drive (VFD) as an energy saving strategy. The VFD can modulate the distributed chilled water flow to campus buildings based on the cooling load demand. Peak pumping rates would occur at times of peak cooling demand. The changes that will be made to the chilled water distribution system consist of installing a new 400 ft section of buried pipe to Bunnell and flow limiting devices at most buildings. The aggregate effect of these changes will be to allow even distribution of chilled water to all buildings. Proposed Building – The proposed building will be approximately 2,640 gsf and will be insulated metal panel type construction. The final size and construction details will be determined by the Design-Build contractor. The building will have fire sprinkler and fire alarm systems. The building will house the chillers, condenser pumps, chilled water system pumps, and the associated electrical panels. The building will be located adjacent to the existing chiller building in order to facilitate connection to the existing system. FUNDING »Ø½·Ö±²„proposes to borrow the funds for this project (Series “N” bonds), with the debt service being repaid via increased utility rates. The following funding description is from the motion passed at the September 15, 2004 Board of Regents' meeting: "As required by Regents' Policy 05.12.04, the Board of Regents (1) authorizes the vice president for finance to arrange for and execute all documents necessary to secure a 12-month line of credit at variable short term rates with a renewable term of up to 24 months total as presented in an amount sufficient to fund the Project authorized by the Board of Regents on this date, (2) authorizes the vice president for finance to utilize working capital to the extent he deems appropriate, (3) directs the vice president for finance to execute the IRS notice of intent to issue reimbursement bonds so as to not preclude longer term solutions presented including future university general revenue bonds, and (4) directs the university president to present to the regents at a time deemed appropriate by the university president a formal long term plan for funding the Project authorized by the Board of Regents on this date and for funding the completion of the facility. This motion is effective September 15, 2004." VARIANCE The September 2004 Project Approval was based on installing two 600-ton chillers (1,200 tons total capacity) with provisions to install an additional 600 ton chiller in the future (1,800 tons total capacity). The design done while preparing the Design-Build RFP shows that the present load is approximately 1,400 tons. The design work also found that the pumping and distribution scheme is more efficient and simpler with an ultimate configuration of two chillers as opposed to three. The estimated cost increase to provide two 900-ton chillers from the original design is approximately $150,000. The revised cost estimate indicates that it is within the allowable budget as there was a significant contingency on the original estimate. SCHEDULE Consultant Selection October 2004 Design Build Contractor Selection April 2005 Equipment Specs January 2005 Equipment Order March 2005, delivery September 2005 Design Development April 2005 – May 2005 Construction Documents May 2005 – July 2005 Construction July 2005 – April 2006 Commissioning May 2006 PROJECT BUDGET See following page.  SHAPE \* MERGEFORMAT  The President recommends that: MOTION “As required by Regents’ Policy 05.12.04, the Facilities and Land Management Committee approves the Schematic Design Approval request for the University of Alaska Fairbanks Utilities Central Chiller Project as presented, and, subject to no Material Changes, authorizes the university administration to competitively select a Design-Build entity and proceed through Construction Document completion and construction, not to exceed a Total Project Cost of $5,000,000. This motion is effective February 17, 2005." B. Land Bill Update Reference 15 University administration has completed negotiations with the State of Alaska, Department of Natural Resources and the Department of Law and has reached agreement on statutory language and a specific list of property to be transferred to the university in fulfillment of Senate Bill 7 (Chapter 136, SLA 200) requiring the transfer of 260,000 of state land to the university. Final action is contingent upon legislative passage. University administration will discuss this agenda item in executive session. No action is required. C. Aurora Warehouse/Office Building Acquisition in Fairbanks Reference 6 In April 2005, university administration will seek debt financing approval to acquire this property for UAF. »Ø½·Ö±²„leases a 44,632 square warehouse/office building (7,860 SF office space, 34,372 SF warehouse space, and 2,400 freezer space) on 4.4 acres of land at 950 Aurora Avenue in Fairbanks, Alaska (Aurora Building). The lease, executed in March 2001, is scheduled to expire in February 2006, and may be extended for five years. »Ø½·Ö±²„currently pays $228,619 per year in rent plus approximately $84,324 in utility costs. The lease is subject to annual CPI adjustments. »Ø½·Ö±²„occupies about half the space for Central Receiving, Parking Services, and the Post Office. The balance is occupied by »Ø½·Ö±²„departments for long- and short-term storage. Additionally, Central Receiving stores a significant amount of surplus equipment outside for the bi-annual surplus auction. The owner of the Aurora Building recently put the property up for sale at an asking price of $1,850,000. Land Management secured an appraisal that valued the property at $1,950,000 with an adjustment, due to the university’s favorable lease rate, of $285,000, for a leased fee value of $1,665,000. Given the low maintenance and overhead expenses of the Aurora Building and the positive cash flow to the owner, the owner is anticipating continued appreciation in value and is not willing to negotiate on price. The cost of »Ø½·Ö±²„to replace this space on campus, or on other university land near campus, is estimated between $6M to $8M by »Ø½·Ö±²„and approximately $7.5M by a private sector contractor. Importantly, »Ø½·Ö±²„wishes to retain its limited on-campus building sites for other core campus needs. Land Management, Risk Management, and Facilities Services have conducted preliminary due diligence on the Aurora Building and, to date, have not identified any material concerns. Most significantly, Facilities Services has determined that a portion of the roof will need replacement or repair within 2-3 years and, that the fireproofing material on several of the ceiling beams and the joint compound on the sheetrock contain asbestos that will need to be abated or contained in the event of future renovation or major repair. The Aurora Building is located in a light industrial area with area-wide potential for low-level groundwater contamination. The Aurora Building meets an important current and long-term need for off campus space by UAF. The price is reasonable and ownership will protect the university from the uncertainty of paying significantly higher rents when the lease expires. Ownership also provides an advantage to »Ø½·Ö±²„for its continued investment in modifying and upgrading the space to be more efficient and suitable to current and future »Ø½·Ö±²„uses. To pay for the Aurora Building, »Ø½·Ö±²„will redirect existing rent and utility expenses to pay off the debt service and cover maintenance and operating expenses. Land Management has executed an Option to Purchase the Aurora Building and has until April 18, 2005, after the next Board of Regents meeting, to exercise the option. University administration intends to return for Board of Regents approval in April 2005 after resolving debt capacity issues. D. School of Fisheries and Ocean Sciences Lena Point Update BACKGROUND On December 9, 2004, Formal Project Approval was requested and granted for the School of Fisheries and Ocean Sciences (SFOS) Facility at Lena Point Project for an amount not to exceed $11.5M. This represents the current funding available and does not include any additional FY06 capital funding. The proposed facility would accommodate 9 faculty members with 5 labs, 1 teaching lab, 1 classroom and the associated support space. The size of the proposed building is 18,420 gross square feet, with 7,940 square feet assignable. NEW INFORMATION The SFOS has recently become aware of the high probability of an external funding source for 2-3 additional faculty that would be assigned to Lena Point. The addition of these faculty members and their need for lab space cannot be accommodated in the proposed facility. In addition, refinements of the cost estimate for the concept design, and upward fluctuations in the construction market indicate that the presented design will need to be reduced by approximately 1,000 gsf in order to meet the current construction budget. NEW ROAD MAP FOR THE PROJECT SFOS has indicated that the combination of the addition of new faculty and the reduction of space has rendered the current concept non-functional. The approved concept was austere with no lobby and minimal common use space (i.e. conference rooms) and any further reduction significantly reduces the functionality of the facility. The trend in academic and research buildings is toward accommodating collaboration and collegial interaction and the next reduction in space to meet the budget will virtually eliminate the marginal common space. The administration is reconsidering a new concept design for the facility and will bring it to the board in April 2005. The agenda item would be for Formal Project Approval and would include all the information describing the Material Change in the Project. It is likely that the new concept will include a percentage of unfinished space. The general approach will maximize the amount of space available using the current funding, and plan for an additional increment of funding to provide the current minimum needs of SFOS. Additional funding, estimated at $16M, will be needed to construct the originally programmed 40,000 gsf facility. V. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects Reference 16 Associate Vice President for Facilities Richard Schointuch and campus representatives will update the committee regarding the ongoing investment in capital facilities and answer questions regarding the status report on active construction projects approved by the Board of Regents (Reference 16), implementation of recommendations by the external consultants, functional use survey, space utilization analysis, and other recent activity of note. This is an information and discussion item; no action is required. VI. Future Agenda Items A. Update on Land Management Policy B. Planned July 2005 Bond Debt Financing VII. Adjourn     Agenda Facilities and Land Management Committee February 17, 2005 Juneau, Alaska Facilities & Land Management Committee Agenda: Page  PAGE 22 of 22 Facilities & Land Management Committee Agenda: Page  PAGE 1 of 22 Central Chiller Replacement Account No.: Prepared By: Date: $5,000,000 F. Total Appropriation(s) n/a * Total Project Cost per GSF $4,999,548 E. Total Project Cost $488,198 Administrative Costs Subtotal $472,198 Project Management $16,000 Misc. Expenses $0 Advance Planning Administrative Costs D. $1,200,000 Equipment and Furnishings Subtotal $0 Make Ready/Move In $0 Furnishings $1,200,000 Equipment Equipment and Furnishings C. n/a* Construction Cost per GSF $3,113,350 Construction Subtotal $0 Other (Interim Space Needs) $0 Art $253,350 Construction Contingency $45,000 Other Contractors (Voice/Data Installation) $2,815,000 General Contractor Construction B. $198,000 Professional Services Subtotal $0 Other $20,000 Plan Review / Permits $0 Testing $7,000 Soils Engineering $6,000 Site Survey $0 Consultant Extra Services $165,000 Consultant Basic Services Professional Services A. Original PROJECT BUDGET 3000 Total GSF Affected by Project: 514462-50216 2005003 Project #: M. 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”“öō(ööÖ’’’’’’’’’’’’’’’’’’’’Ö’’’’’’’’’’’’Ö’’’’’’’’’’’’’’’’’’’’Ö’’’’’’’’”“4ÖaöS,T,U,V,z,é_ŠM7$„¶$„ü’„ &P#$/„“If]„¶a$$$„ü’„ &P#$/„“Ifa$Š$$If”DÖrū’²Õ›Å!ļ(€&ø’’’’’’’’’’’’€&"’’’’’’’’’’’’’’’’€&Ę’’’’’’’’’’’’€*’’’’’’’’’’’’€&*’’’’’’’’ 6P”ü’” ”“öō(ööÖ’’’’’’’’’’’’’’’’’’’’Ö’’’’’’’’’’’’Ö’’’’’’’’’’’’’’’’’’’’Ö’’’’’’’’”“4Öaö$„$„ü’„ &P#$/„“If]„a$z,},ˆ,‰,Œ,”,éÓ\lJ4$„µ$„ü’„ &P#$/„“If^„µa$$$„ü’„ &P#$/„“Ifa$w$$If”aÖ\ū’²›Å!ļ(€&ø’’’’’’’’€&č’’’’’’’’€&*’’’’*’’’’ 6P”ü’” ”“öō(ööÖ’’’’’’’’Ö’’’’’’’’’’’’ÖÖ’’’’”“4Öaö$„$„ü’„ &P#$/„“If]„a$$„“$„ü’„ &P#$/„“If]„“a$”,¢,£,¤,„,ķ×EŒķ’$$If”aÖ\ū’²›Å!ļ(€&ø’’’’’’’’’’’’€&č’’’’’’’’€&*’’’’’’’’*’’’’’’’’ Ö 6P”ü’” ”“Ö(’’’’’ŁŁŁ’ŁŁŁöō(ööÖ’’’’Ö’’’’’’’’’’’’Ö’’’’’’’’’’’’’’’’Ö’’’’”“4Öaö$„$„ü’„ &P#$/„“If]„a$$$„ü’„ &P#$/„“Ifa$„,¶,¾,Ę,Ē,Č,ā̶?„-$$„ü’„ &P#$/„“Ifa$w$$If”aÖ\ū’²›Å!ļ(€&ø’’’’’’’’’’’’€&č’’’’’’’’’’’’€&*’’’’’’’’’’’’*’’’’’’’’’’’’ 6P”ü’” ”“öō(ööÖ’’’’’’’’’’’’’’’’Ö’’’’’’’’’’’’Ö’’’’’’’’’’’’’’’’Ö’’’’”“4Öaö$„$„ü’„ &P#$/„“If]„a$$„“$„ü’„ &P#$/„“If]„“a$$„¤¤$„ü’„ 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Expensesh!.4G;;4;.4.2 Ś $37,2000;;;;;;2 `$37,5000;;;;;;"2 ÅProject ManagementA'; 44!h4;4;4Y4;! 2 S6%;a2  (was 10%)e'T4.;;a'2 Ÿ $204,030;;;;;;;2 %$325,850;;;;;;;-32 ±ÅAdministrative Costs SubtotalST;Y!;!.!'4!!;4N;.!.A;;!;!4!-2 ±Ÿ $270,230;;;;;;;2 ±%$392,368;;;;;;;-(2 GE. Total Project CostNN;';!G4;'44'T;.'-2 GG $4,955,000;;;;;;;;2 GĶ $4,955,000;;;;;;;;-62 ćÅ Total Project Cost per GSFG;!4!A'; 44!N;.!;4'TAA 2 ćm$413;;;;- 2 ąó$413;;;;-.2 yF. Total Appropriation(s)GN;';!TAA4;A4!;'!;A'.'- 2 yć$0;; 2 yi$0;;---'’’--’’’ īžU 42 \Total GSF Affected by Project:G;!4!TAAT''44!4;;9A'; 44!!--'’’--’’’ żų’ų’--'’’--’’’ öü- š ś-īCīś- @ !š;ī-Q- @ !šQü- š -Qž- @ !šžQü- š -Q- @ !šQžü- š -Q- - @ !š+Qü- š -Yź- @ !š‘Yü- š -źž- @ !šžźü- š -ź- @ !šźžü- š -ź- - @ !š+ź-ņā ā - @ !š*ņā -$ā } ā - @ !šY$ā -… ā ¬ā - @ !š'… ā -“ā Eā - @ !š‘“ā -Mā Bā - @ !šõMā ü- š -ņhh- @ !šņhü- š -Jā ?ā - @ !šõJā -h?h- @ !š.h-Gā Ųā - @ !š‘Gā -ąā qā - @ !š‘ąā ü- š -ņ- @ !š ņ-Ńīī- @ !šAŃīü- š -yā  ā - @ !š‘yā ü- š -Ghh- @ !šĖGh-ö- @ !šī @ !šę¤ @ !šę“ @ !šę+ @ !šę; @ !šęŃ @ !šęį @ !šęw @ !šę‡-Q- Qö- @ !šÉ Q- -ź- źö- @ !šÉ ź- -ö- @ !šī-} } ö- @ !šī} -¬¬ö- @ !šī¬-EEö- @ !šīE-BBö- @ !šīB-??ö- @ !šī?-ŲŲö- @ !šīŲ-qqö- @ !šīq-  ö- @ !šī ü- š -'’’-’’’ żų’ų’-šššššš'’’lüaP f EMF(pķ ųĻˆ'õ F, EMF+@ĄŪXXF\PEMF+"@ @ $@ 0@€?!@ @   ’’’  !" ’’’’!" ’’’’ ! ’’’ " ’’’’! ’’’ ų’’’ų’’’ż" ’’’’! ’’’ ų’’’ų’’’ż'’’’%   Ldņ°ļ­!š€?€?^t$0T ( ’’’’÷’’÷’% ( Ld°ņ7°ļˆ!š€?€?'’’’% ( Ld7ņu7ļ?!š€?€?^t$0T ( ’’’’÷’’÷’% ( Lduņuļš!š€?€?Rp{’’’¼Times New Roman0ć?®€ xd®0®x®÷Ź0&Šz&Šœė2›0D® ģ €Ÿ0 ģD® ¦Ū0 ģD®¬pęDīĀÜ0Z‰n 5l MTe¦0źg ®&Šg ®Ū!4D®]&Šhģdv% % €% €" ’’’’!% %  ’’’ õ¬  TÄ€š§‡@j«‡@L’’’’’’’’tUNIVERSITY OF ALASKA``4`Y`J4Y`!gQ!`Y`Jg`% €% €" ’’’’!% %  ’’’ ų’’’ų’’’żRp¤’’’¼Times New Roman0ć?®€ xd®0®x®÷Ź0&ŠT&Šœė2›0š® ģ €Ÿ0 ģš® ¦Ū0 ģš®ręDīĀÜ0Z‰n 5l MTe¦0ź ¬&Š ¬Ū!4š®]&Šhģdv%   TT¹* §‡@j«‡@¹L’’’’’’’’P Rp‹’’’Times New Roman0ć?®€ xd®0®x®÷Ź0&Šh&Šœė2›0Ō® ģ €Ÿ0 ģŌ® ¦Ū0 ģŌ®ŒręDīĀÜ0Z‰n 5l MTe¦0źū µ&Šū µŪ!4Ō®]&Šhģdv% TœCµĘ§‡@j«‡@C L’’’’’’’’hProject Name:A'; 44!T4Y4!Rp‹’’’Times New Roman0ć?®€ xd®0®x®÷Ź0&Šh&Šœė2›0ø® ģ €Ÿ0 ģø® ¦Ū0 ģø®sęDīĀÜ0Z‰n 5l MTe¦0ź0 O&Š0 OŪ!4ø®]&Šhģdv% T@LCüʁ§‡@j«‡@LCSL’’’’’’’’ōAlaska Native Science & Engineering Program/Center for Innovative Learning FacilityT!4.;4T4!!;4A4!4;44[G;;!;44'!;;A';;'4Y!N4;!4'';'';;;;4!!;4G44';!;;A44!!!!9% TdéGl§‡@j«‡@éL’’’’’’’’TMAU:hTT!% T`LéGl§‡@j«‡@LéL’’’’’’’’TUAATTTT‘§‡@j«‡@‘ L’’’’’’’’dBuilding: N;!!;!;;!TlL‘¼§‡@j«‡@L‘L’’’’’’’’XANSEPTTAGATl@ ‘= §‡@j«‡@@ ‘L’’’’’’’’XDate:T4!4!Tpł ‘2 §‡@j«‡@ł ‘L’’’’’’’’XJan-05.4;';;T„*𭁧‡@j«‡@* L’’’’’’’’`Campus: N4Y;;.!T„L*N­§‡@j«‡@L* L’’’’’’’’`AnchorageT;4;;'4;4T”@ *„ ­§‡@j«‡@@ * L’’’’’’’’dPrepared By:A'4;4'4;N9!TXł *‡ ­§‡@j«‡@ł *L’’’’’’’’PCSNAT¬ĆøF§‡@j«‡@ĆL’’’’’’’’lProject Title: A'; 44!G!!!4!T LĆvF§‡@j«‡@LĆL’’’’’’’’hANSEP BuildingTTAGAN;!!;!;;T”@ Ć· F§‡@j«‡@@ Ć L’’’’’’’’dAccount No.:T44;;;!T;!Tpł ĆZ F§‡@j«‡@ł ĆL’’’’’’’’X240367;;;;;;Tp«\ī߁§‡@j«‡@«\L’’’’’’’’X12,000;;;;;Rp‹’’’¼Times New Roman0ć?®€ xd®0®x®÷Ź0&Šk&Šœė2›0œ® ģ €Ÿ0 ģœ® ¦Ū0 ģœ®|sęDīĀÜ0Z‰n 5l MTe¦0źl ’&Šl ’Ū!4œ®]&Šhģdv% T ‹A§‡@j«‡@‹L’’’’’’’’hPROJECT BUDGETGT[;NTNNTT[NN% Txł Ž_§‡@j«‡@ł ŽL’’’’’’’’\CurrentN;''4;!T|oŽö§‡@j«‡@oŽL’’’’’’’’\OriginalT'!;!;4!Rp‹’’’¼Times New Roman0ć?®€ xd®0®x®÷Ź0&Šk&Šœė2›0€® ģ €Ÿ0 쀮 ¦Ū0 쀮ōsęDīĀÜ0Z‰n 5l MTe¦0ź &Š Ū!4€®]&Šhģdv% TX$‡Ø§‡@j«‡@$L’’’’’’’’PA.TTĢÅ$⨁§‡@j«‡@Å$L’’’’’’’’xProfessional ServicesG4;'4..!;A;!A44;!44.% TäÅĄC§‡@j«‡@ÅĄL’’’’’’’’€Consultant Basic ServicesN;;.;!!4;!N4.!4A4';!44.T|Ÿ ĄXC§‡@j«‡@Ÿ ĄL’’’’’’’’\$399,218;;;;;;;T|%ĄŽC§‡@j«‡@%ĄL’’’’’’’’\$399,218;;;;;;;TäÅY‰Ü§‡@j«‡@ÅYL’’’’’’’’€Consultant Extra ServicesN;;.;!!4;!G;!'4A4';!44.TTY-܁§‡@j«‡@YL’’’’’’’’P TTY1܁§‡@j«‡@YL’’’’’’’’P TxŚ YX܁§‡@j«‡@Ś YL’’’’’’’’\$46,000;;;;;;Tx`YŽÜ§‡@j«‡@`YL’’’’’’’’\$46,000;;;;;;TÅņću§‡@j«‡@Åņ L’’’’’’’’dSite SurveyA!!4A;';49TxŚ ņXu§‡@j«‡@Ś ņL’’’’’’’’\$10,000;;;;;;Tx`ņŽu§‡@j«‡@`ņL’’’’’’’’\$10,000;;;;;;T“ŋ  §‡@j«‡@ŋL’’’’’’’’pSoils EngineeringA;!!.G;;!;44'!;;TxŚ ‹X §‡@j«‡@Ś ‹L’’’’’’’’\$20,000;;;;;;Tx`‹Ž §‡@j«‡@`‹L’’’’’’’’\$20,000;;;;;;TxÅ$ %§ §‡@j«‡@Å$ L’’’’’’’’\TestingG4.!!;;TXć$ X§ §‡@j«‡@ć$ L’’’’’’’’P$0;;TXi$ ާ §‡@j«‡@i$ L’’’’’’’’P$0;;TĢŽ Ų@ §‡@j«‡@Ž L’’’’’’’’xPlan Review / PermitsA!4;N4;!4T!A4'Y!!.TxŚ ½ X@ §‡@j«‡@Ś ½ L’’’’’’’’\$25,000;;;;;;Tx`½ Ž@ §‡@j«‡@`½ L’’’’’’’’\$25,000;;;;;;TlÅV ĻŁ §‡@j«‡@ÅV L’’’’’’’’XOtherT!;4'TXćV XŁ §‡@j«‡@ćV L’’’’’’’’P$0;;TXiV ŽŁ §‡@j«‡@iV L’’’’’’’’P$0;;% TÅļ [r §‡@j«‡@Åļ L’’’’’’’’ˆProfessional Services SubtotalA';'4..!;;4!A4';!44.A;;!;!4!% T|Ÿ ļ Xr §‡@j«‡@Ÿ ļ L’’’’’’’’\$500,218;;;;;;;T|%ļ Žr §‡@j«‡@%ļ L’’’’’’’’\$500,218;;;;;;;% TX…  §‡@j«‡@… L’’’’’’’’PB.NT”Å… V §‡@j«‡@Ņ L’’’’’’’’dConstructionT;A.'4A4'!;A% T$Å! g¤ §‡@j«‡@Å! $L’’’’’’’’”General Contractor (with alternates)T4;4'4!N;;!'44!;''T!!;4!!4';4!4.'TˆG ! 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