ࡱ> [ Tbjbj /jjNl444H(((8:(,f(HOf))(6)6)6)***>TdT$ `-4*****A.6)6) A.A.A.*@86)46)A.*A.A.5z P 46)) `qH(U*L<0O5*5A.HHAgenda Board of Regents Meeting of the Full Board April 14-15, 2004 Sitka Campus, University of Alaska Southeast Sitka, Alaska Times for meetings are subject to modifications within the April 14-15, 2004 timeframe. Wednesday, April 14, 2004 I. Call to Order [Scheduled for 8:00 a.m.] II. Adoption of Agenda MOTION "The Board of Regents adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Approval of Minutes IV. Executive Session V. President's Report VI. Report on Progress of Ad Hoc Committee on Accountability and Sustainability VII. Report from National Conference on Trusteeship Participants VIII. Discussion of Other Regent Retreat Issues IX. Public Testimony X. Presentation and Discussion on University of Alaska Research XI. Approval of Naming Opportunity at University of Alaska Fairbanks XII. Approval of Honorary Degree Recipient at the University of Alaska Anchorage XIII. Consent Agenda A. Academic and Student Affairs Committee 1. Approval of Academic Degree Programs at the University of Alaska Anchorage a. Bachelor of Science in Geological Sciences b. Bachelor of Science in Physical Education 2. Approval of Academic Degree Programs at the University of Alaska Fairbanks a. Certificate and Associate of Applied Science in Yup'ik Studies b. Bachelor of Science in Social Studies 3. Approval of Academic Degree Programs at the University of Alaska Southeast a. Associate of Applied Science in Fisheries Technology 4. Approval of Reorganization of Engineering Schools and Colleges at the University of Alaska Fairbanks 5. Revision to Regents' Policy regarding Required Actions B. Facilities and Land Management Committee 1. Authorization for the Approval of the Acquisition of the DEC Lab Facility and Related Property in Juneau 2. Approval to Acquire Leasehold Improvement and Enter Into Ground Lease at Merrill Field 3. Approval of FY06 Capital Budget Request Guidelines 4. Revision to Regents' Policy regarding Required Actions C. Finance and Audit Committee 1. Approval of FY06 Capital Budget Request Guidelines 2. Revision to Regents' Policy regarding Required Actions D. Human Resources Committee 1. Acceptance of Bargaining Unit Contract between the University of Alaska and United Academics-AAUP/AFT 2. Revision to Regents' Policy regarding Required Actions XIV. New Business and Committee Reports A. Academic and Student Affairs Committee B. Facilities and Land Management Committee C. Finance and Audit Committee D. Human Resources Committee E. Planning and Development Committee XV. Alaska Commission on Postsecondary Education Report XVI. UA Foundation Report XVII. Future Agenda Items XVIII. Board of Regents' Comments XIX. Executive Session (if needed) XX. Adjourn This motion is effective April 14, 2004." III. Approval of Minutes MOTION #1 "The Board of Regents approves the minutes of its meeting of February 18-20, 2004 as presented. This motion is effective April 14, 2004." MOTION #2 "The Board of Regents approves the minutes of its emergency meeting of March 29, 2004 as presented. This motion is effective April 14, 2004." IV. Executive Session MOTION "The Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to: % Labor Relations including collective bargaining discussions % Real Estate Transactions % Litigation and matters that could affect the reputation or character of a person or persons related to a naming opportunity at UAF and an honorary degree at UAA. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ Alaska Time. This motion is effective April 14, 2004." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s). V. President's Report VI. Report on Progress of Ad Hoc Committee on Accountability and Sustainability President Hamilton will discuss the process of the committee on Accountability and Sustainability and next steps. VII. Report from National Conference on Trusteeship Participants Members of the Board of Regents who attended the National Conference on Trusteeship held on March 27-30 will report on information garnered from the conference and discuss items of interest. VIII. Discussion of Other Regent Retreat Issues Board members will continue discussions of issues addressed at the January 2004 retreat. IX. Public Testimony (scheduled for 10:30 a.m.) Public testimony will be heard at approximately 10:30 a.m. on Wednesday, April 14, 2004 and will continue at approximately 8:00 a.m. on Thursday, April 15, 2004. Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents Officer following the meeting. X. Presentation and Discussion on University of Alaska Research Craig Dorman, vice president for Research, will give a presentation and lead a discussion regarding research at the University of Alaska. Thursday, April 15, 2004 IX. Public Testimony (continued from Wednesday, April 14, 2004 scheduled for 8:00 a.m.) XI. Approval of Naming Opportunity at University of Alaska Fairbanks Chancellor Lind has requested that the Board of Regents approve a naming opportunity regarding the Bristol Bay Campus building in Dillingham, Alaska. A copy of the request is included under executive session cover to members of the Board of Regents. The President recommends that: MOTION "The Board of Regents approves the naming of the Bristol Bay Campus structure in Dillingham, Alaska: ____________________________________. This motion is effective April 15, 2004." XII. Approval of Honorary Degree Recipient at the University of Alaska Anchorage A recommendation submitted by the University of Alaska Anchorage for a recipient of an honorary degree was sent under separate cover for Board of Regents review prior to the April 14, 2004 board meeting. The President recommends that: MOTION "The Board of Regents approves the nominee for an honorary doctoral degree as proposed for commencement exercises in the spring of 2004 and beyond, and authorizes President Hamilton to invite the approved nominee and announce his acceptance. This motion is effective April 15, 2004." XIII. Consent Agenda MOTION "The Board of Regents approves the recommendations as stated below. This motion is effective April 15, 2004." A. Academic and Student Affairs Committee 1. Approval of Academic Degree Programs at the University of Alaska Anchorage Reference 1 MOTION "The Board of Regents approves the addition of the following academic degree programs at the University of Alaska Anchorage: 1. Bachelor of Science in Geological Sciences 2. Bachelor of Science in Physical Education This motion is effective April 15, 2004." 2. Approval of Academic Degree Programs at the University of Alaska Fairbanks Reference 2 MOTION "The Board of Regents approves the addition of the following academic degree programs at the University of Alaska Fairbanks: 1. Certificate in Yup'ik Studies 2. Associate of Applied Science in Yup'ik Studies 3. Bachelor of Science in Social Studies This motion is effective April 15, 2004." 3. Approval of Academic Degree Programs at the University of Alaska Southeast Reference 3 MOTION "The Board of Regents approves the addition of the following academic degree program at the University of Alaska Southeast: 1. Associate of Applied Science in Fisheries Technology This motion is effective April 15, 2004." 4. Approval of Reorganization of Engineering Schools and Colleges at the University of Alaska Fairbanks MOTION "Pursuant to Regents' Policy 10.02.03 School and College Establishment and Elimination, the Board of Regents approves: 1. Elimination of the College of Science, Engineering and Mathematics; 2. Elimination of the School of Mineral Engineering; 3. Establishment of the College of Science and Mathematics; and 4. Establishment of the College of Engineering and Mining. This motion is effective April 15, 2004." 5. Revision to Regents' Policy regarding Required Actions Reference 4 MOTION #1 Regents' Policy 02.04 Advisory Councils "The Board of Regents deletes a portion of Regents' Policy 02.04 Advisory Councils, requiring that councils 'regularly submit written and oral reports to the Board of Regents.' This motion is effective April 15, 2004." MOTION #2 Regents' Policy 02.04.05.F Statewide Council for Vocational and Technical Education "The Board of Regents deletes a portion of Regents' Policy 02.04.05 Statewide Council for Vocational and Technical Education, requiring that this council 'submit periodic written reports to the Board of Regents.' This motion is effective April 15, 2004." MOTION #3 Regents' Policy 02.08.01.I Alumni Associations "The Board of Regents deletes a portion of Regents' Policy 02.08.01.I Alumni Associations, requiring that 'Alumni Associations are encouraged to make at least one presentation annually to the Board of Regents.' This motion is effective April 15, 2004." MOTION #4 Regents' Policy 04.04.040.A.1 Distinguished and University Professors "The Board of Regents revises Regents' Policy 04.04.040.A.1 Distinguished and University Professors, as recommended in Reference 4. This motion is effective April 15, 2004." MOTION #5 Regents' Policy 05.10.06.B Tuition Rates "The Board of Regents deletes Regents' Policy 05.10.06.B Tuition Rates, which requires notification to the Board of Regents of recommended changes in tuition rates. This motion is effective April 15, 2004." MOTION #6 Regents' Policy 05.10.06.C Tuition Rates "The Board of Regents deletes Regents' Policy 05.10.06.C Tuition Rates, which requires that the Board of Regents not take action on regular tuition rates outside of the academic semesters. This motion is effective April 15, 2004." MOTION #7 Regents' Policy 10.02.02.D Scope and Responsibility of the Academic Administration "The Board of Regents deletes the portion of Regents' Policy 10.02.02.D Scope and Responsibility of the Academic Administration, which requires that the chief academic officer will advise the Board of Regents regarding academic programs and the need for the addition or deletion of programs. This motion is effective April 15, 2004." B. Facilities and Land Management Committee 1. Authorization for the Approval of the Acquisition of the DEC Lab Facility and Related Property in Juneau Reference 6 MOTION "The Board of Regents delegates to the Chair of the Board of Regents and Vice Chair of the Board of Regents the authority to approve the terms and conditions and timing associated with the purchase of the facility and underlying land (Lot 1, Block 2) with related leasehold interests, all or portions of the adjacent Simpson property as the chair or vice chair may determine, and portions of the adjacent AT&T property as the chair or vice chair may determine, so long as the purchase(s) are, in their judgment, in the best interest of the University, and each is further authorized to direct the vice president for finance or designee to execute any and all documents necessary to complete the so authorized transactions utilizing proceeds from University of Alaska 2004 General Revenue Bonds Series M. The chair of the Facilities and Land Management Committee is authorized to approve improvements to the acquired property utilizing proceeds from the Series M Bonds, not to exceed $250,000. The vice president for finance is directed to report to the Finance and Audit Committee in September regarding the status of Series M Bond expenditures. This motion is effective April 15, 2004." 2. Authorization to Acquire Leasehold Improvements and Rights to Lease Certain Property at Merrill Field and to Enter Into Ground Lease at Merrill Field Reference 7 MOTION "The Board of Regents approves the acquisition of leasehold improvements and the rights to renew a land lease at Merrill Field and the execution of a ground lease for property adjacent to the existing university leasehold at Merrill Field to the extent deemed appropriate by the vice president for finance and upon terms and conditions deemed acceptable by the vice president for finance; authorizes the vice president for finance or designee to execute any and all documents necessary to complete the so authorized transactions; and authorizes the use of proceeds from University of Alaska 2004 General Revenue Bonds Series M to the extent deemed appropriate by the vice president, with the balance of the acquisition costs to be paid for with unrestricted UAA funds. This motion is effective April 15, 2004." 3. Approval of the Capital Budget Development Process Reference 8 MOTION "The Board of Regents adopts the guidelines for the FY06-FY11 capital plan as presented. This motion is effective April 15, 2004." 4. Revision to Regents' Policy regarding Required Actions Reference 4 MOTION Regents' Policy 05.12.07 Operations and Maintenance "The Board of Regents deletes the portion of Regents' Policy 05.12.07 Operations and Maintenance, which requires that the chief finance officer annual report on M&R and R&R information. This motion is effective April 15, 2004." C. Finance and Audit Committee 1. Approval of the Capital Budget Development Process Reference 8 MOTION "The Board of Regents adopts the guidelines for the FY06-FY11 capital plan as presented. This motion is effective April 15, 2004." 2. Revision to Regents' Policy regarding Required Actions Reference 4 MOTION #1 Regents' Policy 05.10.05 Lapsing of Capital Appropriations "The Board of Regents deletes Regents' Policy 05.10.05 Lapsing of Capital Appropriations, which requires that the Board of Regents approve the lapse of all unexpended appropriations in excess of $10,000. This motion is effective April 15, 2004." MOTION #2 Regents' Policy 05.01.05 Internal Audit - Reporting "The Board of Regents revises Regents' Policy 05.01.05 Internal Audit - Reporting, to change the requirement for written reports to be given semiannually rather than quarterly. This motion is effective April 15, 2004." MOTION #3 Regents' Policy 05.06.B Procurement and Supply Management "The Board of Regents moves University Regulation 05.06.B to Regents' Policy 05.06.B. This motion is effective April 15, 2004." MOTION #4 Regents' Policy 05.08.02.A Public Records Request Appeal Process "The Board of Regents moves University Regulation 05.08.02.A Public Records Request Appeal Process to Regents' Policy 05.08.02.A. This motion is effective April 15, 2004." MOTION #5 Regents' Policy 05.15.03.A Auxiliary Services: Pricing of Goods and Services, Budget Approvals, and Interest "The Board of Regents deletes the portion of Regents' Policy 05.15.03.A Auxiliary Services: Pricing of Goods and Services, Budget Approvals, and Interest, to eliminate the requirement for University Regulations to insure the Board of Regents has access to auxiliary information. This motion is effective April 15, 2004." MOTION #6 Regents' Policy 09.07.05.F Student Government (Annual Budget) "The Board of Regents revises the portion of Regents' Policy 09.07.05.F Student Government (Annual Budget), to require the president rather than the Board of Regents approve annual student government budgets. This motion is effective April 15, 2004." D. Human Resources Committee 1. Acceptance of Bargaining Unit Agreement between the University of Alaska and the United Academics-AAUP/AFT Reference 13 MOTION "The Board of Regents accepts the bargaining unit contract between the University of Alaska and United Academics for the term of January 1, 2004 through December 31, 2006. This motion is effective April 15, 2004." 2. Revision to Regents' Policy Regarding Required Actions Reference 4 MOTION #1 Regents' Policy 03.01.01 Faculty, Staff, and Student Governance "The Board of Regents deletes the portion of Regents' Policy 03.01.01 Faculty, Staff, and Student Governance, which provides that spokespersons for governance groups may present their views directly to the Board of Regents. This motion is effective April 15, 2004." MOTION #2 Regents' Policy 04.02.010.C Equal Employment Opportunity / Affirmative Action "The Board of Regents deletes the portion of Regents' Policy 04.02.010.C Equal Employment Opportunity / Affirmative Action, which requires that the president and chancellors provide annual reports to the Board of Regents regarding the effectiveness of their respective equal employment opportunity program. This motion is effective April 15, 2004." MOTION #3 Regents' Policy 04.08.110 Reporting of Grievances to the Board of Regents and Governance "The Board of Regents deletes Regents' Policy 04.08.110 Reporting of Grievances to the Board of Regents and Governance, which requires that annual reports are given to the Board of Regents regarding the grievance process. This motion is effective April 15, 2004." MOTION #4 Regents' Policy 04.10.040 Nepotism "The Board of Regents deletes Regents' Policy 04.10.040 - Nepotism, which requires that the president advise the Board of Regents regarding all granted exceptions. This motion is effective April 15, 2004." XIV. New Business and Committee Reports A. Academic and Student Affairs Committee B. Facilities, and Land Management Committee C. Finance and Audit Committee D. Human Resources Committee E. Planning and Development Committee XV. Alaska Commission on Postsecondary Education Report A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education. XVI. UA Foundation Report A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees. XVII. Future Agenda Topics XVIII. Board of Regents' Comments XIX. Executive Session (if needed) MOTION "The Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university and which could affect the reputation or character of a person or persons related to: ________________________________________. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ Alaska Time. This motion is effective April 15, 2004." (To be announced at conclusion of executive session) The Board of Regents concluded an executive session at _____ Alaska Time in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and which could affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s). XX. 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