ࡱ> [ [bjbj ,jjVlB%B%B%8z%$%S&&(&&&M(M(M(޲ %hM(+("M(M(M(}+&&E"}+}+}+M(8&&޲}+M(޲}+}+. *&& fqTDB%(~b*<SJ*x*}+Agenda Board of Regents Facilities and Land Management Committee February 19, 2004; *1:30 p.m. 4:00 p.m. Egan Classroom Building University of Alaska Southeast Juneau, Alaska *Times for meetings are subject to modification within the February 18-20, 2004 timeframe. Committee Members: Elsa Froehlich Demeksa, Committee Chair Michael Snowden Michael J. Burns Joseph E. Usibelli, Jr. Kevin O. Meyers Brian D. Rogers, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Facilities and Land Management Committee adopts the agenda as presented. Call to Order II. Adoption of Agenda III. Full Board Consent Agenda Approval of the 2004 Land Management Development Plan Authorization for the Approval of the Acquisition of the Lab Facility and Related Property in Juneau Revised Project Approval and Approval of the Schematic Design for the ֱBiological and Computational Sciences (BiCS) Central Animal Facility Project Approval of the Name Change for Hutchison Career Center Approval of the Planning Budget for the UAA Integrated Sciences Facility Project IV. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects B. Update on the Capital Budget Development Process V. New Business VI. Adjourn This motion is effective February 19, 2004." III. Full Board Consent Agenda A. Approval of the 2004 Land Management Development Plan Reference 4 In accordance with Regents' Policy 05.11.04.A.3 and .5, Land Management advertised and circulated for comment the 2004 Development Plan (Reference 4). The Development Plan identifies university investment properties throughout the state that are being considered for development by the university. The Development Plan is sent to legislators and over 225 communities. It is available for review at the three main campuses and is sent to individuals upon request. Notices soliciting comments on the Development Plan were run in eight newspapers across the state: Anchorage Daily News, Fairbanks Daily News Miner, Juneau Empire, Ketchikan Daily News, Chilkat Valley News, Daily Sitka Sentinel, Frontiersman, and the Petersburg Pilot. Notices were also posted on the State of Alaska Public Notice and UA Land Management websites. The public comment period regarding the university's 2004 Development Plan ended on January 16, 2004. Public comments are shown in Reference 4. Board approval of the annual Development Plan is required in accordance with Regents' Policy 05.11.05.A.2, and represents the first step in determining the feasibility of a project. In keeping with the board's direction for responsible management practices, the public-noticing process prior to the approval of a plan allows the public an opportunity to identify and comment on potential conflicts relating to the properties proposed to be developed, and the administration an opportunity to gauge the general public's acceptance of such a proposal. Comments received on the Development Plan will be discussed with the committee. Approval of the Development Plan begins the detailed analysis of project feasibility. Before proceeding with construction activity associated with any project within the Development Plan that is subsequently anticipated to involve disbursements in excess of $500,000, the administration has been and will continue to submit to the Facilities and Land Management Committee for approval a specific updated plan for any such project, including the project budget and an economic feasibility analysis. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents approve the Land Management 2004 Development Plan as presented and directs the Director of Land Management to continue development efforts and carry out the plan to the extent practicable in accordance with Regents' Policy and guidelines set forth above. This motion is effective February 19, 2004." B. Authorization for the Approval of the Acquisition of the Lab Facility and Related Property in Juneau Reference 5 The City of Kasaan is interested in selling a 17,591 gross square foot 3-story laboratory building located about 1.25 miles from the Auke Bay Campus. The building was built-to-suit for lease as laboratory space for the State of Alaska Departments of Fish and Game (ADF&G) and Environmental Conservation (ADEC), and contains built-ins that are unique to the requirements of chemical and biological labs, including an elaborate ventilation system. The ADEC vacated the building in July 2003, but the ADF&G lease of the first floor has nine years remaining. UAS is interested in acquiring the building for its science laboratory needs, having shared this space with ADEC for several years. Reference 5 includes a site map, photograph, and floor plans for the facility. The lot on which the building is constructed does not allow for parking sufficient to meet code or actual use requirements. Although the proposed purchase includes the owners limited leasehold interest in a parking lot across the street from the building, there are serious downstream uncertainties and liabilities if this is the accepted solution. The purchase price for the building, underlying 17,682 square feet of land, and limited leasehold interest in the adjacent 7,187 square foot parking lot is $3,100,000. The source of the funds to purchase the building is the 2004 Series M General Revenue Bonds. The annual debt service for the bonds is estimated at $240,000. The annual fully loaded cost of operating and maintaining the building is estimated at $240,000. These costs would be offset by the lease from ADF&G, and potentially a private partner tenant, resulting in a net annual cost of $185-200,000. UAS has committed to meet these obligations. The high O&M cost is partly a result of the specific nature of the building, but also the high cost of using a private wastewater treatment system and the high annual rental for parking on adjacent land. Both of these costs may be cost effectively reduced by acquiring adjacent property from one of three possible landowners: --Simpson owner of the parking lot, Lot 1, Block 1, Plat No. 94-26, --AT&T, portion of Homestead Survey 44 / USS No. 1041, or --City/Borough of Juneau, portion of Lot 2, Block 2, Plat No. 74-10, for parking and/or an on-site sewage system. Two of the three landowners have an expressed interest in entertaining an offer to purchase from the University, but the timing for their acceptance, for approvals and/or subdivisions could be a challenge. The universitys option to purchase the facility and related land rights expires July 31, 2004, and must be exercised within ten business days of approval of the purchase by the Board of Regents. In accordance with Board Policy 05.11.05, real property transactions which have not been approved as part of a Campus Land Acquisition Plan or a Development Plan and which are expected to result in receipts or disbursements of more than $250,000 in value, require approval by the Board of Regents. Given the nature of the transactions, the administration recommends that the regents authorize one or more individual regents to approve the purchase of the building and also approve any other transactions necessary to make an overall purchase that provides a feasible solution for UAS science laboratory needs. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents authorize the Chair of the Board of Regents and Vice Chair of the Board of Regents, and each of them is hereby authorized to approve the terms and conditions and timing associated with the purchase of the facility and underlying land (Lot 1, Block 2) with related leasehold interests, the adjacent Simpson property, portions of the adjacent AT&T property, and/or portions of the adjacent City/Borough of Juneau property, and each is further authorized to direct the vice president for finance or designee to execute any and all documents necessary to complete the so authorized transactions utilizing proceeds from University of Alaska 2004 General Revenue Bonds Series M. This motion is effective February 19, 2004." C. Revised Project Approval and Approval of the Schematic Design for the ֱBiological and Computational Sciences (BiCS) - Central Animal Facility Project Reference 6 BACKGROUND On September 18, 2003, the Board of Regents approved the ֱBiological and Computational Sciences Facility-Central Animal Facility (BiCS-CAF) project and authorized the University Administration to proceed with the complete design and development of schematics, subject to receipt of a satisfactory Project Agreement, for a total project cost not to exceed $14,250,000. In December 2003, conceptual cost estimates indicated that current project funds could not complete any of the initial 49,000 gross square feet (gsf) concept for immediate occupancy. The building would be a heated shell ready for future improvements. At an emergency Facilities and Land Management Committee meeting on December 11, the Committee recommended that Board of Regents approved the 42,000 gsf scheme, approximately 50 percent of which would be unfinished. The smaller partially completed 42,000 gsf scheme resulted in slightly reduced animal holding capacity and elimination of the teaching component. Other than a brief interim meeting to approve a collective bargaining agreement there has been no subsequent meeting of the full board, so the full board must approve the proposed schematic design. The schematic design depicts 41,700 gsf, 65 percent of which would be completed. Funding opportunities for completion of the shell space are shown in Reference 6. For earlier background see Reference 6. PROJECT SCOPE The preferred site for BiCS-CAF is the Facilities Warehouse Compound located north of the existing UA Museum along Sheenjek Drive (previous USGS warehouse site). This site is more appropriate for an incineration function with fewer potential conflicts with adjacent facilities. Geotechnical exploration indicates good soil conditions in the general area proposed for construction. Relocation and/or demolition of the existing warehouses are being considered. The Central Animal Facility (CAF) as programmed will be approximately 41,700 gsf on two levels with a 9,500 square foot mechanical penthouse. The Basement Level will house the animal quarters, cage wash system, and support space. The Ground Level will include administrative space, necropsy, biological waste disposal (incinerator), biology lab and mechanical space. The project incorporates program components and facilities for laboratory small animal holding and care, barrier small animal holding, animal necropsy, diagnostic labs, onsite biological waste handling, animal care administration, animal related biology instruction lab and support space. The buildings components and environmental systems will meet the requirements for the American Association for Accreditation of Laboratory Animal Care (AALAC) certification which is required by several funding agencies from which research grants are requested. This certification requires back up mechanical systems and wider corridors for transporting large animals. Therefore, the building efficiency is estimated at approximately 50 percent. With the $14.4M available the entire exterior envelope, interior mechanical systems, offices and a portion of the animal holding areas will be completed. The cage washrooms will be completed (without equipment). The incinerator, necropsy, and surgery suites will not be completed within current funding. Program SummaryAssignable SpaceCentral Animal Facility17,728Necropsy Incinerator5,208Building Support (including circulation, interior & exterior walls) 18,764Entire CAF Gross Square Feet (GSF)41,700Approximately 65% of the facility will be finished with funding currently in hand= 27,000 SF CONSULTANT Utilizing the formal ֱconsultant selection process, Bezek Durst Seiser /SmithGroup was selected. FUNDING Consolidated BiCS Project Cost West Ridge Utilidor $ 7,500,000 Temporary Parking $ 150,000 Project Cost Reallocation* -150,000BiCS-CAF $ 17,900,000 TOTAL COST $25,400,000  Funding Sources for BiCSFY03 GO Bond $ 21,500,000 Series I Bonds (Utilidor) $ 400,000 FUNDING (in hand) $ 21,900,000 Grant Funding to be Sought $ 3,500,000 Proposed total Sources $ 25,400,000 * The BiCS utilidor and parking improvements were completed for $140,000 under the previously authorized budgets totaling $7.790 million. SCHEDULE Project Approval.September 2003Revised Project Approval...December 2003Schematic Approval......February 2004Award Construction Contract...June 2004Construction Complete..November 2005 The President recommends that: MOTION "As required by Regents' Policy 05.12.04 C., the Facilities and Land Management Committee recommends that the Board of Regents approve the Schematic Design for the ֱBiological and Computational Sciences Facility - Central Animal Facility (BiCS - CAF) Project as presented and (1) authorizes the university administration to proceed with the complete design and development of schematics for a total project cost not to exceed $17.9 million provided however that no more than $14.4 million shall be encumbered without advance approval by the vice president for finance, and (2) authorizes the vice president for finance to authorize encumbrances utilizing funding sources and amounts as determined by the vice president for finance, up to a total project cost of $17.9 million, to complete the unfinished portions of the Project. This motion is effective February 19, 2004. D. Approval of Name Change for Hutchison Career Center Reference 7 This facility is owned by the Fairbanks North Star Borough (Borough) and sits on approximately 11 acres of university owned land leased to the Borough though 2043, with extensions through 2063. The Borough Superintendent of Schools issued a memorandum on December 3, 2003 with the subject Name Recommendation for the New Hutch. The recommendation has undergone technical review at the project level for implementation. The project implementation plan was returned to the Borough School Board for their review and is pending their approval. The administration will update the committee on the most recent actions. The proposed implementation is to state the new building name Hutchison Institute of Technology on a 2-sided marquee sign at the main Geist Road entrance. The 27-foot tall vertical sign on the building located above the main entry door will read Hutchison as originally planned. Additional signage at the reception area or near the main building entrance to identify the occupants is being considered. The occupants will be the James T. Hutchison High School and the ֱTanana Valley Campus Hutchison Center. PROJECT BACKGROUND and PROJECT SCOPE See Reference 7. FUNDING The total combined project cost is $29,569,548. The university's portion of this project is $11,660,102. The funding for this project was provided by the following sources: FY99 Capital Appropriation - $1,600,000 FY00 Capital Appropriation - $3,000,000 FY01 Capital Appropriation - $5,000,000 Federal Dept of Labor Grant - $ 810,102 Existing ֱdiscretionary funds - $580,000 Series L Bond Proceeds - $670,000 University's portion $11,660,102 The Fairbanks North Star Borough portion of the project is fully funded. SCHEDULE BOR Project Approval: August 1998 BOR Schematic Approval: December 2001 Bid Opening: December 2002 Contract Award: February 2003 Construction Complete: August 2004 The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents approve the name change for Hutchison Career Center facility as presented: 'Hutchison Institute of Technology', 'James T. Hutchison High School' and 'ֱTanana Valley Campus Hutchison Center'. This motion is effective February 19, 2004." E. Approval of the Planning Budget for UAA Integrated Sciences Facility Project Reference 8 BACKGROUND The Integrated Science Facility (ISF) has been under development since April 2001. UAA has developed a program plan that integrates multiple disciplines within the science curriculum for both undergraduate and graduate instruction. This facility will relieve a critical shortage of instructional lab space for core science classes on the University of Alaska Anchorage (UAA) campus. The current lack of instructional lab space limits the ability of science programs, like chemistry and biology, to deliver core undergraduate curriculum needed for majors and non-majors alike. The purpose of this new facility is to provide additional labs to meet the existing demands that have resulted from growing enrollments and a greater percentage of full time students. Due to funding limitations, the plan is being developed with a phased strategy. Phase I encompasses the elements of the Ecosystems Biomedical Lab (EBL) and the existing UAA science facilities in the Science Building and the Beatrice McDonald Building, funded from 2002 GO Bonds and FY01 capital appropriations. Phase I is being completed for full occupancy in fall semester 2004. In December 2003, UAA presented an information item to the Facilities and Land Management Committee detailing several alternatives for the best use of the $8.4M FY03 GO Bond funds. The administration was given direction to proceed with development of an approximately 30,000 gross square foot shell with existing funds (Phase II, Part A), with planned completion and fit-out of the shell (Phase II, Part B) to be completed upon receipt of the $13.6M FY05 capital budget request. Phase II, Part B is the number one Board of Regents capital project priority for FY05. PROJECT SCOPE Phase II, Part A, will construct an approximately 30,000 gross square foot shell. This phase will include design of the finished 30,000 gsf structure. The Phase II, Part A construction will be a cold shell with a metal panel exterior closure, no mechanical, plumbing or electrical service (beyond temporary service for life safety), and exit stairs only. The ground floor will be a gravel fill to allow Phase II, Part B fit out of the under slab utilities. The second level slab and penthouse slab will be completed in this part of the project. Associated parking is anticipated to be included as a bid alternate in Part A, and, if funds are not sufficient, will be completed in Part B. Phase II, Part B will be the completion of the Phase II, Part A shell including site work and utility connections, mechanical, electrical, and all interior finishes, furnishings and equipment and associated parking (if parking is not constructed in Part A). The finished facility will provide 30,000 gross square feet. All site options are consistent with master planning of the academic campus core zoned for sciences and engineering. The completed 30,000 square feet will include six biology labs, four chemistry labs, four shared prep labs, a chemical stockroom, a faculty office suite, a lecture space and minimal space for student/faculty interaction. As part of the project, the labs will be fully equipped for teaching/curriculum delivery. CONSULTANT The consultant team on the project is Zimmer Gunsul Frasca Partnership (ZGF) in Seattle. The lead ZGF project architect is Allyn Stellmacher. Earl Walls Associates is the lab consultant firm on the project. FUNDING See attached one-page budget in Reference 8. Item Funding Source Phase II, Part A $8,400,000 FY03 GO Bond Phase II, Part B $13,600,000 FY05 capital request Total Project Cost $22,000,000 SCHEDULE Planning Budget Approval February 2004 Formal Project Approval April 2004 Schematic Approval June 2004 Award Construction Contract February/March 2005 Construction Complete July 2006 Board of Regents' Policy 05.12.04 B prohibits the administration from spending more than $250,000 for planning a project of any size without formal project approval by the authorizing authority; in this case the full board. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Board of Regents approve the Planning Budget of $750,000 for the UAA Integrated Science Facility Phase II Project as presented, and, notwithstanding Regents' Policy 05.12.04 B, authorize the University administration to proceed with planning efforts and the development of a project agreement for the project not to exceed a total project cost of $22,000,000. This motion is effective February 19, 2004." IV. Ongoing Issues A. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects Reference 9 Vice President for Finance Joseph Beedle and campus representatives will update the committee regarding the ongoing investment in capital facilities and answer questions regarding the status report on active construction projects approved by the Board of Regents (Reference 9), implementation of recommendations by the external consultants, functional use survey, space utilization analysis, and other recent activity of note. This is an information and discussion item; no action is required. B. Update on the FY05 Capital Budget Development Process Reference 10 Vice President Beedle and Director Pitney will discuss the current activities and emerging issues and guideline recommendations. The FY05 capital budget request guidelines to be approved by the board in April will be used by the administration to filter and prioritize competing budget requests. The Board of Regents' UA Strategic Plan 2009 is an integral component of both the operating and capital budget request guidelines. This is an information and discussion item; no action is required. V. New Business VI. 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