ࡱ> gif[ 3bjbj )Ljj2.lXXXXXXXlxxx8DlRY2(<<<5 AXXXXXXXZ \vXXIIIX]XX<< Y]]]IRX<X<X]IX]N] NSXXX< ӏ4l xRU0X4"Y0RYU]p]X]llXXXXAgenda Board of Regents Facilities and Land Management Committee Thursday, November 5, 2003; *4:30 p.m. 6:00 p.m. Room 119, Tanana Valley Campus Center Fairbanks, Alaska *Times for meetings are subject to modification within the November 5-6, 2003 timeframe. Committee Members: Elsa Froehlich Demeksa, Committee Chair Michael Snowden Michael J. Burns Joseph E. Usibelli, Jr. Kevin O. Meyers Brian D. Rogers, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Facilities and Land Management Committee adopts the agenda as presented. Call to Order II. Adoption of Agenda III. New Business A. Approval of the ֱElectrical Power Grid Interface and Code Upgrades Project and Recommendation that the Project be Funded with Proceeds from University General Revenue Bonds B. Affirmation of the Administrations Approval of the ֱInstitute of Arctic Biology Logistics Facility Project and the ֱAthletics Title IX Facility Modifications Project and Recommendation that these Projects be Funded with Proceeds from University General Revenue Bonds C. Recommendation for Approval of Financing Plan for Campus Land Acquisitions IV. Ongoing Issues A. Review of FY05-10 Capital Plan and FY05 Capital Budget Request V. Future Agenda Items A. Status Report on Space Inventory, Condition, and Utilization Reporting VI. Adjourn This motion is effective November 5, 2003. III. New Business Approval of the ֱElectrical Power Grid Interface and Code Upgrades Project and Recommendation that the Project be Funded with Proceeds from University General Revenue Bonds Reference 1 When running at full capacity UAFs cogeneration facility is capable of generating 20,000 KW and 200 MMbtu/hour of heat using a combination of three steam turbines, two coal fired boilers, two oil fired boilers and a diesel generator. UAFs plant has provided both cleaner and more dependable energy to the campus than has been available to the immediate community through Golden Valley Electric Cooperative (GVEA) and has done so at lower cost. ֱand GVEA have long swapped, and ֱhas purchased, modest amounts of power from time to time, and GVEA provides redundancy for ֱpower. As ֱhas grown, anticipated power loads have outstripped UAFs power plant switchboard and the cable connection with GVEA. This project upgrades UAFs physical cable feeder connections, transformers and switchboard so as to allow UAFs cogeneration facility to connect its diesel generator and largest main turbine with GVEA power so that 1) ֱhas a continuous source back-up power at various load levels, 2) ֱhas the ability to offer larger increments of power to GVEA, and 3) ֱcan connect entirely to GVEAs power in the unlikely event of a complete loss of power. This upgrade of the connection to GVEA is consistent with the practices that a private sector utility or independent producer would utilize. The first part of this project will upgrade the tie to GVEA and will provide ֱwith a backup electrical power generation source, as well as the flexibility to alternate between power generation sources to the universitys greatest operating advantage. The second major part of this project is to revise the configuration of the ֱsubstation that will correct the excessive fault current issues (see Reference 1) and allow unrestricted operation of the diesel generator and the steam turbine in parallel with the GVEA tie. Construction is anticipated to be completed in March 2005. A complete write-up with schedule and 1-page budget are included in Reference 1. The President recommends that: MOTION "The Facilities and Land Management Committee approves the ֱElectrical Power Grid Interface and Code Upgrades Project at a total project cost not to exceed $1.0 million subject to the availability of funding as determined by the vice president for finance and recommends that Finance and Audit Committee recommend that the Board of Regents approve the financing of the ֱElectrical Power Grid Interface and Code Upgrades Project as part of the universitys General Revenue Bonds Series L. This motion is effective November 5, 2003." B. Affirmation of the Administrations Approval of the ֱInstitute of Arctic Biology Logistics Facility Project and the ֱAthletics Title IX Facility Modifications Project and Recommendation that these Projects be Funded with Proceeds from University General Revenue Bonds Reference 2A-B The administration will review actions taken with regard to its approval, subject to the availability of funding, of the $700,000 ֱInstitute of Arctic Biology Logistics Facility Project and $400,000 ֱAthletics Title IX Facility Modifications Project that are within its delegated authority, providing detail on alternatives considered for the ֱInstitute of Arctic Biology Logistics Facility Project. The reasonableness and functionality of the solutions proposed and the mechanism for payment for these projects suggest review by this committee before they can be advanced to the Board of Regents for consideration as projects to be included in and funded by proceeds from the universitys General Revenue Bonds Series L. Brief project descriptions are provided below with complete project details, including timelines, 1-page budgets and alternatives considered, contained in References 2A and 2B. ֱInstitute of Arctic Biology Logistics Facility Project- $700,000 The current 1970 ATCO trailer that houses the IAB Logistics Office is structurally and functionally obsolete. IAB Logistics has grown from a $200K to a $1.5M annual operation; staff has increased from one full-time and one seasonal employee to three full-time, including a dedicated GIS technician, and two seasonal employees, and has changed to a year round operation with a need for loading dock and secure/weather protected space. Design is underway. Occupancy is scheduled for August 2004. ֱAthletics Title IX Facility Modifications Project - $400,000 This project renovates UAFs Patty Center, Patty Ice Arena, and Student Recreation Center in order to meet the requirement of Title IX, essentially providing sex-equitable locker space for x-country racing and skiing varsity teams and offices for the coaches. Design is underway; construction is expected to be completed by summer 2004. The President recommends that: MOTION "The Facilities and Land Management Committee ratifies actions taken by the administration in its approval, subject to the availability of funding as determined by the vice president for finance, of the ֱInstitute of Arctic Biology Logistics Facility Project and ֱAthletics Title IX Facility Modifications Project, and recommends that the Finance and Audit Committee recommend that the Board of Regents approve the financing of those projects as part of the universitys General Revenue Bonds Series L. This motion is effective November 5, 2003." C. Recommendation for Approval of Financing Plan for Campus Land Acquisitions The Board of Regents strategic plan to accommodate expansion, Goal 6, identifies pursuit of appropriate campus land acquisitions, and recent regent action has authorized the administration to acquire certain properties at terms approved by President Hamilton. Significant progress has been made in this area, and more could be made in the near future. However, given recent budget developments, the administration wishes to confirm direction, appetites, and timing for such transactions. While timing of expenditure, certainty of the transaction, and future bond sales for reimbursement purposes are issues with tax-exempt bonds, this is not the case for taxable general revenue bonds or taxable bank financing. Vice President Beedle will discuss the progress and process in general terms, but the committee may wish to go into executive session to review specifics of the pending transactions and alternative funding methods being considered. The President recommends that: MOTION "The Facilities and Land Management Committee recommends that the Finance and Audit Committee recommend that the Board of Regents approve the financing of the campus land acquisitions as presented, including the use of the Inflation Proofing Fund of the Land Grant Trust Fund to pay for up to one-half the cost of or pay up to one-half of the annual debt service associated with such acquisitions, or any combination thereof, with the benefiting MAU paying for the balance of the cost or debt service, and authorize and empower the university president to determine within the above guidelines the level of support by the Inflation Proofing Fund, provided, however, that no more than $1.0 million of the Inflation Proofing Fund nor more than $100,000 of its annual earnings, or any combination thereof, may be so encumbered or obligated. This motion is effective November 5, 2003." IV. Ongoing Business A. Review of FY05-10 Capital Plan and FY05 Capital Budget Request Reference 6 President Hamilton, Vice President Beedle and Director Pitney will present the proposed FY05 Capital Budget Request and FY05-FY10 capital budget plan. Reference 6 contains the proposed FY05 capital budget request and FY05-FY10 plan summary, a narrative for all major projects, detail of changes made since the September 2003 presentation, and the board-approved FY05-FY10 capital plan request guidelines. Additionally, there is a report that provides detail of all project requests by fiscal year. The difference between the draft request presented in September and this proposed request is a result of the input received from board members during the September 2003 Facilities and Land Management Committee and the Finance and Audit Committee meetings: limiting the FY05 state funding request to $40 million, including population projections into the prioritization criteria, and recognizing the critical nature of the UAA Integrated Science Facility. Significant changes include moving the FY05 request for the BiCs facility at ֱto FY06 and removing the request for MyUA Portal (Foundation and internally funded). The proposed capital budget request projects are presented in broader categories, rather than in the categories presented in September, which were used for project prioritization. Categories presented in management's final recommendation are: Board of Regents Highest Priority Projects Administrative and Academic Equipment Needs Existing Campus Facility and Infrastructure Renovation New Construction, Property and Facility Acquisition In these presentation categories, some of the smaller projects (presented in the September draft) have been consolidated into a systemwide project title. This approach will better communicate the cost of critical campus and system needs. Details of which individual projects are included in these consolidated projects are in Reference 6. While the development of the capital budget request and plan was based on critical needs across the system, there is recognition of regional impact as well as support for the community campus mission. The following table provides the percent breakdown of the capital request plan by MAU and main and community campuses (for direct state appropriations only). This information is provided in greater detail in the reference. FY05 Proposed State General Fund Distribution for Capital Projects (in percentages) MAU FY05 Request FY05-10 Plan UAA 57 30 UAF 32 42 UAS 09 06 SW 02 01 UA Undistributed 00 22 Main/Community FY05 Request FY05-10 Plan Main Campus 88 92 Community Campus 12 08 This is a discussion item only; it will be discussed and recommended for approval under the November 6, 2003 full board agenda. V. Future Agenda Items A. Status Report on Space Inventory, Condition, and Utilization Reporting VI. 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